ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
REGULAR MEETING MINUTES
DIALYSYS BUILDING – 435 EASTVOLD AVENUE
MONDAY, AUGUST 6, 2007
7:00 P.M.
CALL TO
ORDER AND ROLL CALL:
Mayor Blair
Johnson called the regular meeting of the Ortonville City Council to order
at 7:00 P.M. Roll call was taken with the following present: Mayor Blair
Johnson, Nick Anderson, Artie Arndt, Bob Meyer, and the following absent:
John Cunningham, Mike Dorry and Dan Oakes City Staff present: City
Administrator David Lang, Public Works Director Tim Scherer, Police Chief
Curtis Hormann, Fire Chief Randy McLain, and City Attorney Craig Ash.
Media Present: None. Others Present: Police Commissioner Jay Larson, Mary
Gustafson, Marcy Stotesbery, and other interested citizens.
AGENDA
AMENDMENTS/APPROVAL:
Remove Item
8.a. Approve Minutes of July 16, 2007 City Council Regular Meeting
Add Item
3.c. Public Hearing Vacating a Portion of the Street Known as “Rita Road
in Course Air First Addition, City of Ortonville
Move the
following items to Item 8, the Consent Agenda:
Item
9.a. to Item 8.g. Utility Committee Recommendation: To Accept Set of Plan
Sheets and Specifications for Raw Water Transmission Line Beneath the
Minnesota River Channel and Authorization to Advertise For Bids
Item
9.b. to Item 8.h. Utility Committee Recommendation: To Accept Set of Plan
Sheets and Specifications for Rehabilitation of Sanitary Sewer Within the
Block 10 Alley, Oak Avenue, and T.H. 12 as Well as West of Lake Shore
Drive
Item
9.c. to Item 8.i. Utility Committee Recommendation: Minnesota Municipal
Utilities Association Delegate Appointments – Primary: David Lang
Alternate: Dan Oakes
Motion
by Anderson, second by Johnson to approve the
Agenda as amended.
All in
favor. 4-0. MCU (Motion
Carried Unanimously)
CITY
ATTORNEY REPORTS & RECOMMENDATIONS:
3.a.
Update: Big Stone Lake Weed Removal
Ash noted
Arndt is looking at options for this item via the Park Board and other
entities.
3.b.
Update: Ortonville/Big Stone City Water Contract
Ash stated
the Big Stone City Council is slated to consider this matter this evening.
3.c.
Call For Public Hearing Regarding Vacating a Portion of the Street Known
as “Rita Road”
Ortonville
City Council Regular Meeting Minutes August 6, 2007
Page 2 of 6
CITY
ATTORNEY REPORTS & RECOMMENDATIONS: (cont.)
Resolution 07-073, Resolution Calling For a Public Hearing Regarding
Vacating a Portion of the Street Known as “Rita Road” in Course Air First
Addition, City of Ortonville
Motion
by Arndt, second by Meyers to approve
Resolution 07-073, Resolution Calling For a Public Hearing
Regarding Vacating a Portion of the Street Known as “Rita Road” in Course
Air First Addition, City of Ortonville at 7:00 PM on Tuesday, September 4,
2007 at the Dialysis Building, 435 Eastvold Avenue.
Roll
Call: Aye: Anderson,
Arndt, Johnson, and Meyer. Nay: None
All in
favor. 4-0. MCU
CITIZENS
TO BE HEARD:
There were
no concerns brought forward at this time.
CONSENT
AGENDA:
Motion
by Anderson, second by Arndt to approve the
Consent Agenda, which included the following items:
8.b.
Approve Expenditures
8.c.
Approve Charitable Gambling One-Day License–Big Stone Lake Area Chamber
8.d.
Approve Charitable Gambling One-Day License – Ducks Unlimited Ortonville
Chapter
8.e .
Approve Summer Recreation Hires Per Summer Recreation Director’s Memo
8.f.
Accept Resignation of Lenore Sellin From the Park Board and Library Board
8.g.
Utility Committee Recommendation: To Accept Set of Plan Sheets and
Specifications for Raw Water Transmission Line Beneath the Minnesota River
Channel and Authorization to Advertise For Bids
8.h.
Utility Committee Recommendation: To Accept Set of Plan Sheets and
Specifications for Rehabilitation of Sanitary Sewer Within the Block 10
Alley, Oak Avenue, and T.H. 12 as Well as West of Lake Shore Drive
8.i.
Utility Committee Recommendation: Minnesota Municipal Utilities
Association Delegate Appointments – Primary: David Lang Alternate: Dan
Oakes
All in
favor. 4-0. MCU
RECOMMENDATIONS FROM COUNCIL COMMITTEES:
9.c.
Police Commission Recommendation: To hire Clinton Sova at Grade 6 Step 1
as Soon as Possible to Replace Retiring Officer Bob Loraff
Resolution 07-074, Resolution Hiring Clinton Sova At Grade 6 Step 1
Replacing Retiring Police Officer Robert Loraff
Motion
by Meyer, second by Arndt to approve Resolution
07-074, Resolution Hiring Clinton Sova At Grade 6 Step 1 Replacing
Retiring Police Officer Robert Loraff. Discussion and questions
followed.
All in
favor. 4-0. MCU
Ortonville
City Council Regular Meeting Minutes August 6, 2007
Page 3 of 3
RECOMMENDATIONS FROM COUNCIL COMMITTEES:
9.d.
Personnel Committee Recommendation: To Approve 2008 Wage & Salary Increase
of 3.3%, and 2008 Health Insurance Payment Increase of 7.7% From
$468.00/Month to $504.00/Month
Resolution 07-075, Resolution Approving 2008 Wage, Salary and Health
Insurance Payment Increases
Motion
by Johnson, second by Meyer to approve
Resolution 07-075, Resolution Approving 2008
Wage, Salary and Health Insurance Payment Increases.
Discussion
and questions followed.
All in
favor. 4-0. MCU
REPORTS
FROM COUNCIL COMMITTEES:
10.a
Utility Committee: Lakeshore Drive Sewer Rehab Project
It was
noted the south half of the project has several problems, but it appears
it can be lined, rather than excavated. The north half of the project has
very few cracks, but it also needs to be relined.
10.b.
Utility Committee: Sanitary Sewer Forcemain West of Lake Shore Drive
It was
noted there have been three breaks in this line in recent weeks, and when
corrective action is taken, directional boring may be required on the
lakeside.
Motion
by Anderson, second by Meyer to direct Ulteig
Engineers to look into the cost to rehab/replace the forcemain line west
of Lake Shore Drive.
4-0.
MCU
10.c.
Utility Committee: Underground Utility Extension to EDA Property
With
respect to the EDA property west of U.S. Trunk Highway 75, there is no
firm prospect for purchase of a portion of the land; accordingly, nothing
will occur until Spring 2008 at the earliest.
10.d.
Utility Committee: Utilities Under County Road 78
Nick
Anderson noted Big Stone County will be milling and resurfacing the
pavement on County Road 78 in 2009 or 2010. Because the pavement will not
be completely replaced, there will not be an opportunity for water and
sewer line replacement beneath the road.
10.e.
Street Committee: Summary of Street Repairs Completed - 2007
Tim Scherer
briefly reviewed a list of pavement rehab projects completed or scheduled
to be completed. This was made possible by the recent acquisition of the
Asphalt Zipper.
UNFINISHED BUSINESS:
11.a.
Location and Approval of Construction of Proposed Clubhouse Deck
Golf Board
Chair Terry Gere was unable to be present this evening. Johnson noted one
idea is to have the Men’s Club provide the labor to construct the deck. It
was the consensus of the Council to have the Men’s club build the deck. No
action was taken this evening.
Ortonville
City Council Regular Meeting Minutes August 6, 2007
Page 4 of 6
NEW
BUSINESS:
12.a Confirm Staff Decision in July 2007 to Call for
Capital Improvement Program Public Hearing
Resolution 07-076, Resolution Calling For a Public Hearing to Discuss the
Five-Year Capital Improvement Program for the City of Ortonville
Motion
by Meyer, second by Anderson to approve
Resolution 07-076, Resolution Calling For a Public Hearing
to Discuss the Five-Year Capital Improvement Program for the City of
Ortonville at 7:00 PM on Wednesday, August 15, 2007 at the City Office.
Discussion and questions followed. Administrator Lang indicated
subsequent to the July 16, 2007 City Council Regular Meeting, it was
determined the Capital Improvement Program Public Hearing needed to be
held no later than August 15th. Pursuant to discussion with
Mayor Johnson, it was decided to publish notice of the hearing in the July
31, 2007 edition of the Ortonville Independent.
All in
favor. 4-0. MCU
12.b.
Confirm Staff Decision in July 2007 to Call for Public Hearing to Annex
Economic Development Authority Property
Resolution 07-077, Resolution Calling For a Public Hearing to Annex
Economic Development Authority Property
Motion
by Johnson, second by Arndt, to approve
Resolution 07-77, Resolution Calling For a Public Hearing to Annex
Economic Development Authority Property at 7:00 PM on Monday, August 20,
2007 at the Dialysis Building 435 Eastvold Avenue. Discussion and
questions followed. Administrator Lang explained the annexation petition
was received in the City Office subsequent to the July 16, 2007 City
Council Regular Meeting. Pursuant to discussion with Mayor Johnson, and in
order to provide the required thirty-day notice to property owners, it was
decided to mail the notice of the hearing on July 20, 2007.
All in
favor. 4-0. MCU
12.c.
Schedule For NIMS Training Classes
Mayor
Johnson noted the National Incident Management System training classes are
scheduled for 6:00 PM on Tuesday, August 21st, and Thursday,
August 23rd at New Life Community Church.
12.d.
Purchase of BNSF Lakeside Park Property From Big
Stone County
Anderson
noted the cost to the City will be approximately $25,000.00 based upon an
appraisal. No action was taken at the meeting this evening.
12.e.
Easement Request From Greg Giese Across EDA Industrial Park Land
Motion
by Anderson, second by Meyer to refer
this request to the Street Committee. Discussion and questions
followed.
All in
favor. 4-0. MCU
12.f
Missouri River Energy Services Regional Policymakers Discussion
Lang noted
the meeting is on August 29th in Alexandria.
All in
favor. 7-0. MCU
Ortonville
City Council Regular Meeting Minutes August 6 2007
Page 5 of 6
12.g.
Rental of Alternate City Office Space From Sealy Realty at $250.00/Month
Effective September 1, 2007
Resolution 07-078, Resolution to Enter Into a Rental Agreement With
Ivadell M. Sealey for Temporary Office Space
Motion
by Arndt, second by Meyer, to approve
Resolution 07-78, Resolution to Enter Into a Rental Agreement With Ivadell
M. Sealey for Temporary Office Space. Discussion and questions
followed. Mayor Johnson explained Sealey has been holding the space since
June 1, 2007 without the City paying any rent. In order to continue to
reserve the space, she has requested the City pay $250.00 per month until
the City occupies the premises.
All in
favor. 4-0. MCU
CITY
ADMINISTRATOR REPORTS & RECOMMENDATIONS:
13.a.
Planning Commission Public Hearing – Street Vacation
Lang noted
the Planning Commission held its hearing on the Course Air Addition street
vacation on July 17, 2007, and both the final plat and street vacation
items will be brought before the City Council in September.
13.b.
League of MN Cities Regional Training
Lang stated
a workshop on land use was cancelled due to lack of enrollment.
13.c.
Update Heritage Preservation Commission
Lang
indicated the Commission has begun to meet, and intends to hold regular
meetings in the future.
13.d.
Update Workers Compensation Injury
Lang noted
Nick Golden has returned to work on a limited duty basis.
13.e
2008 Local Government Aid Funding (LGA)
Lang stated
LGA funding will decline approximately $46,000.00, from $805,811.00 in
2007 to $760,344.00 in 2008.
13.f.
Graphic Information Systems (GIS)
Lang
indicated he has attended one vendor GIS presentation with Big Stone
County department heads, and has been invited to a second presentation
next month.
13.g
Update: Energy Conservation Improvement
Lang noted
the compact fluorescent light bulb distribution is underway and going
well.
13.h
Discussion: Surface Improvement Options – Pomroy and Dyer Streets
Verbal
requests regarding installing pavement have been received from two
neighborhood residents. Nothing in writing has been received to date. It
was noted approximately 150 feet of six-inch water main and 250 feet of
sewer pipe would require replacement in conjunction with a street project.
Implementation of this project should be deferred until it can be combined
with other larger similar projects in order to obtain favorable pricing.
13.i
Schedule 2007 Budget Workshops
The first
workshop was held in late July, and additional sessions will commence in
August.
Ortonville
City Council Regular Meeting Minutes August 6 2007
Page 6 of 6
CITY
ADMINISTRATOR REPORTS & RECOMMENDATIONS: (cont.)
13.j.
Update: Minnesota Housing Partnership Grant Application
Lang state
he had completed the grant application and submitted it on a timely basis
in late July. In the meantime, the Minnesota Housing Partnership has
offered to work with the City of Ortonville irrespective of the outcome of
our grant application.
13.k.
Confirm City Council and Staff Participation with the Minnesota Housing
Partnership Affordable Housing/Economic Development Work Group
Resolution 07-079, Resolution Confirming City Council and Staff
Participation with the Minnesota Housing Partnership Affordable
Housing/Economic Development Work Group
Motion
by Arndt, second by Anderson, to approve
Resolution 07-79, Resolution Confirming City Council and Staff
Participation with the Minnesota Housing Partnership Affordable
Housing/Economic Development Work Group.
Discussion
and questions followed. It was noted with the prospect of the Big Stone II
power plant construction in the near future. This is an opportune time to
focus upon the housing and economic development needs of Ortonville.
All in
favor. 4-0. MCU
13.l.
Continue Employment of Finance Officer Char Grossman at an Annualized
Average of 12 Hours per Week.
By
consensus, the Council directed staff to continue to employ Char Grossman
under the current arrangement.
13.m.
Minnesota Municipal Clerks Institute
Lang stated
he had received his certificate in the mail verifying successful
completion of Year One, and thanked the Council.
13.n.
Minnesota Municipal Clerks & Finance Officers Region III Meeting
Lang
indicated he will be attending a regional meeting regarding election
training in Benson later this month.
13.o.
League of Minnesota Cities 2007 Law Summaries
Lang noted
staff will be reviewing legislative changes that may affect Ortonville.
13.p.
Morris Area Hockey Association Gambling Receipts
It was
noted this revenue is received once annually. It was suggested to use this
revenue as a funding source to pay for leveling the gravel base of the
hockey rink.
ADJOURNMENT:
Motion
by Anderson, second by Arndt to adjourn the
Meeting at 8:15 P.M.
All in
favor. 4-0. MCU
APPROVED:
ATTEST:
_________________________
_______________________
Blair
Johnson David A.
Lang
Mayor
Clerk-Administrator
