ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
REGULAR MEETING MINUTES
DIALYSYS BUILDING – 435 EASTVOLD AVENUE
MONDAY, AUGUST 20, 2007
7:00 P.M.
CALL TO ORDER
AND ROLL CALL:
Mayor Blair
Johnson called the regular meeting of the Ortonville City Council to order at
7:00 P.M. Roll call was taken with the following Present: Mayor Blair Johnson,
Nick Anderson, John Cunningham, Mike Dorry, Bob Meyer, Dan Oakes and Artie Arndt
(arrived at 7:14 PM), and the following Absent: None. City Staff Present: City
Administrator David Lang and City Attorney Craig Ash and City Engineer Bob
Schliemann of Ulteig Engineers. Media Present: Mike Swenson (Ortonville
Independent), Others Present: Ortonville Township Clerk Rusty Dimberg, OAHS
Administrator Rick Ash, Carolyn Drude and Shelly Eldridge of Ehlers Associates
Inc., Norm Haukos Minnesota DNR Fisheries, Park Board Chair Dalen Roe, Heritage
Preservation Commission Chair Craig Randleman, EDA Board Member Burt Nypen,
Howard and Vivian Janssen, Gary and Ev Johnson, Don Sherman of the Big Stone
Area Arts Council and other interested citizens.
AGENDA
AMENDMENTS/APPROVAL:
Remove Item 8.b.
Approve Minutes of August 6, 2007 City Council Regular Meeting
Add Item 12.g.
Approve Rate Study
Add Item 12.h.
Approve Capital Improvement Workbook
Motion by
Anderson, second by Cunningham to approve the
Agenda as amended.
All in favor.
6-0. MCU (Motion Carried
Unanimously)
CITY ATTORNEY
REPORTS & RECOMMENDATIONS:
3.a.
Update: Big Stone Lake Weed Removal
Craig Ash stated
he has made contact with the Minnesota DNR, and is ready to meet when the
Ortonville group wishing to work on this issue is prepared to go forward.
3.b.
Update: Ortonville/Big Stone City Water Contract
Craig Ash stated
the water contract is in the hands of the Big Stone City legal counsel.
PUBLIC
HEARING:
5.a. Petition
of Ortonville Economic Development Authority to Annex Unincorporated Adjoining
Property to the City of Ortonville, Minnesota
Mayor Johnson
opened the Public Hearing at 7:04 PM. Rusty Dimberg stated a preference for the
concept of having a prospective business purchaser put in their own
free-standing water and sewer systems until such time as a larger development is
identified to be able to pay for underground water and sewer system installation
to the entire EDA parcel as well as the adjacent privately-owned parcels.
Ortonville City
Council Regular Meeting Minutes August 20, 2007 Page 2
of 8
PUBLIC
HEARING: (cont.)
Adjacent property
owner Gary Johnson inquired whether or not a seed company is the intended
prospective purchaser. Mayor Johnson closed the Public Hearing at 7:20 PM.
Note: Artie Arndt
arrived at 7:14 PM.
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:
6.
Update: Minnesota DNR Fisheries Projects
Norm Haukos
stated construction bids are to be opened next week for the handicapped fishing
area at the dam. He indicated shoreline stabilization has been done on heavily
eroded areas. Haukos noted the walleye holding system has been very successful,
and handled 350,000 fish last year, making it the largest DNR fishery in
Minnesota. This has created one additional full-time job, and has saved the
Ortonville hatchery from being considered for closure as part of a system-wide
consolidation.
CITIZENS TO BE
HEARD:
Representing the
Big Stone Area Arts Council, Don Sherman stated the mural project was completed,
and the mural installed on August 17, 2007 in time for Corn Fest. He noted over
40 individuals took part in the project, and reminded the Council of a prior
commitment of a $500 donation to defray project costs.
CONSENT
AGENDA:
Motion by
Dorry, second by Oakes to approve the Consent
Agenda, which included the following items:
8.a. Approve
Minutes of July 16, 2007 City Council Regular Meeting
8.c. Approve
Minutes of August 15, 2007 City Council Special Meeting
8.d. Approve
Expenditures
8.e. Approve
Homecoming Parade Request for September 21, 2007 – OPS Student Council
All in favor.
6-0. MCU.
RECOMMENDATIONS FROM COUNCIL COMMITTEES:
9.a. Heritage
Preservation Commission Recommendation: To Appoint Paul Taffe to the Heritage
Preservation Commission to Fill a Vacancy Which Expires in January 2008.
By consensus,
the Council appointed Paul Taffe.
9.b. Utility
Committee Recommendation: To Defer to the Budget Committee to Establish a Policy
for Water and Sewer Connection Fees.
By consensus,
the Council tabled this matter.
9.c. Utility
Committee Recommendation: To Pay Ronglien Excavating Invoice in the Amount of
$1,680.65 for Sewer Repairs on Behalf of Wilfred Hansen.
Resolution
07-081, Resolution Approving Payment Of Sewer Repair To Ronglein Excavating Inc.
On Behalf Of Wilfred Hansen At 324 Park Avenue Ortonville
Ortonville City
Council Regular Meeting Minutes August 20, 2007 Page 3
of 8
RECOMMENDATIONS FROM COUNCIL COMMITTEES: (cont.)
9.c.
Resolution 07-081 (cont,)
Motion by
Anderson, second by Cunningham to approve
Resolution 07-081, Resolution Approving Payment Of Sewer Repair To
Ronglien Excavating Inc. On Behalf Of Wilfred Hansen At 324 Park Avenue
Ortonville. Discussion and questions followed.
Roll Call:
Aye: Anderson, Arndt, Cunningham, Dorry, Johnson, Meyer and Oakes. Nay: None.
7-0. MCU.
9.d. Park
Board Recommendation: To Propose the Following 2008 Budget Items: Lakeside Park
Playground - $35,000. Railroad Property Purchase Near Lakeside Park - $25,000.
Park Department Vehicle - $20,000. Reserve For Mower - $4,000. Big Stone Area
Art Council Projects - $500. Art Meander - $500.
By consensus,
the Council referred this matter to the Budget Committee.
9.e. Park
Board Recommendation: To Propose the Following 2008 Budget Item: Central Park
Trail Improvements, Stone Bridge Repairs, Plantings, etc. - $5,000.
By consensus,
the Council referred this matter to the Budget Committee.
9.f. Park
Board Recommendation: To Propose a “Lease Option” to Non-Profit Organizations
Using the City Docks for Public Use. Discussion and
questions followed. It was noted the available area for such a lease would
encompass the area where the Eahtonka II is moored and stored, and the area the
Let’s Go Fishing Group currently utilizes.
By consensus,
the Council directed the City Attorney to draft a lease agreement for
consideration by the Council.
9.g. Park
Board Recommendation: To Propose the City Lease Eight Spaces for Dock Rental at
the Beach Area Near the Pier at a rate of $40 each per Season.
Motion by
Dorry, second by Oakes to approve the City leasing
eight spaces for dock rental at the beach area near the pier at a rate of $40
per season. Discussion and questions followed. The season would commence on
October 1st and the docks would be removed prior to the Fishing
Opener. No loose items shall be left attached to the docks, and the leases would
be handled in the same manner as the golf cart shed leases. It was noted an
affirmative decision would place the City in competition with private sector
providers of dock storage.
Roll Call:
Aye: Anderson, Arndt, Dorry, and Oakes. Nay: Cunningham, Johnson, and Meyer.
4-3. Motion
Carried.
9.h. Park
Board Recommendation: To Propose the City Pursue Assistance From Big Stone
County; Requesting the County Pay 18% of the City’s Annual Operating Loss for
the Swimming Pool. Discussion and questions followed.
It was noted if the County agreed to a sharing of the annual loss, Big Stone
County residents would then have the opportunity to pay “member rates”. The City
would then charge a higher fee for “non-members” i.e., those not living within
either the City of Ortonville or Big Stone County.
Ortonville City
Council Regular Meeting Minutes August 20, 2007 Page 4 of 8
RECOMMENDATIONS FROM COUNCIL COMMITTEES: (cont.)
9.h. Park
Board Recommendation: Cost Sharing of Swimming Pool Annual Operating Loss
(cont.)
City Staff while
compile swimming pool financial information once the season is completed. The
pool will be part of future discussions with Big Stone County regarding
intergovernmental sharing of services. The Council took no action at this
meeting.
9.i. Park
Board Recommendation: To Propose the City Purchase the Liquid Fence Chemical for
the City Pier. Discussion and questions followed. City
Staff will investigate the feasibility of this suggestion. The Council took no
action at this meeting.
REPORTS FROM
COUNCIL COMMITTEES:
10.a Utility
Committee: Hill Top & Lakeshore Drive Sewer Rehab Project
City Engineer Bob
Schlieman stated the project completion date has been delayed until August 2008
in order to obtain better pricing.
10.b. Utility
Committee: Sanitary Sewer Forcemain West of Lake Shore Drive
Schlieman noted
there have been three breaks in the last two months. He indicated directional
boring a new forcemain adjacent to the existing one may be the best option.
10.c. Utility
Committee: Underground Utility Extension to EDA Property
Schlieman
indicated Ulteig will not proceed with any further engineering studies until the
City gives the go ahead.
10.d. Utility
Committee: Raw Water Transmission Line Beneath Minnesota River
Schlieman stated
he is working closely with the Minnesota DNR and the local watershed district on
this project in case an open cut across the river becomes necessary. He noted
the bid opening is scheduled for September 12, 2007.
10.e. Utility
Committee: Sanitary Sewer Assessment Policy Past Practice
In reviewing City
of Ortonville past project files, Schlieman noted the City has assessed 100% of
sanitary sewer replacement costs but has based the assessments on eight (8) inch
pipe and manholes installed at a depth of ten (10) feet. Any costs related to
the installation of the sanitary sewer piping and manholes at a depth greater
than ten (10) feet have been funded 100% by the City.
10.f. Heritage
Preservation Commission: Update
Craig Randleman
stated the Commission has met three times in August. He noted the delinquent
property tax redemption deadline has past. This means the City will have the
opportunity to acquire the Columbian Hotel and the Odd Fellows Hall as
tax-forfeited properties. Randleman stated the Commission plans to continue to
meet twice a month in the future.
UNFINISHED
BUSINESS:
11.a. Location
and Approval of Construction of Proposed Clubhouse Deck
Golf Board Chair
Terry Gere was unable to be present this evening. Discussion and questions
followed. It was noted the Golf Board will meet to discuss the deck location. No
action was taken this evening.
Ortonville City
Council Regular Meeting Minutes August 20, 2007 Page 5 of 8
UNFINISHED
BUSINESS: (cont.)
11.b. Schedule
Special Assessment Public Hearing – 2007 Rita Road Street Improvement Project
Resolution
07-082, Resolution Calling For Special Assessment Public Hearing For The 2007
Rita Road Street Improvement Project
Motion by
Arndt, second by Meyer to approve Resolution 07-082,
Resolution Calling For Special Assessment Public Hearing For The 2007 Rita
Road Street Improvement Project. Discussion and questions followed. The
hearing will be at 7:00 PM on Monday, October 1, 2007 at the Dialysis Building
located at 435 Eastvold Avenue.
All in favor.
7-0. MCU.
NEW BUSINESS:
12.a Confirm Staff Decision to Call for Course-Air First
Addition Rita Road Street Vacation Public Hearing
Resolution
07-083, Resolution Calling For Course-Air First Addition Rita Road Street
Vacation Public Hearing
Motion by
Cunningham, second by Anderson to approve
Resolution 07-083, Resolution Calling For Course-Air First
Addition Rita Road Street Vacation Public Hearing at 7:00 PM on Monday,
September 4, 2007 at the Dialysis Building 435 Eastvold Avenue. Discussion
and questions followed.
All in favor.
7-0. MCU.
12.b. Confirm
Staff Decision to Call for Course Air Fourth Addition Final Plat Public Hearing
Resolution
07-084, Resolution Calling For Course Air Fourth Addition Final Plat Public
Hearing
Motion by
Arndt, second by Meyer, to approve Resolution
07-084, Resolution Calling For Course Air Fourth Addition Final Plat
Public Hearing at 7:00 PM on Monday, September 4, 2007 at the Dialysis Building
435 Eastvold Avenue. Discussion and questions followed.
All in favor.
7-0. MCU.
12.c. First
Reading: Ordinance 2007-005, An Ordinance Of The City Of Ortonville, Minnesota
Annexing Land and Extending The Corporate Limits Of The City To Include Certain
Land Now A Part Of Ortonville Township
Motion by
Cunningham, second by Anderson, to approve the
First Reading of Ordinance 2007-005, An Ordinance Of The City Of Ortonville,
Minnesota Annexing Land and Extending The Corporate Limits Of The City To
Include Certain Land Now A Part Of Ortonville Township.
Roll Call:
Aye: Anderson, Arndt, Cunningham, Dorry, Johnson, Meyer and Oakes. Nay: None.
7-0. MCU.
Ortonville City
Council Regular Meeting Minutes August 20 2007 Page 6
of 8
NEW BUSINESS:
(cont.)
12.d. Approve
Ortonville Area Health Services Construction Manager Contract With Hasslen
Construction Company
Resolution
07-085, Resolution Approving Ortonville Area Health Services Construction
Manager Contract With Hasslen Construction Company
Motion by
Anderson, second by Oakes, to approve Resolution
07-085, Resolution Approving Ortonville Area Health Services Construction
Manager Contract With Hasslen Construction Company. Discussion and questions
followed.
Roll Call:
Aye: Anderson, Arndt, Cunningham, Dorry, Johnson, Meyer and Oakes. Nay: None.
7-0. MCU.
12.e. Approve
Temporary City Office Lease With Ivadell M. Sealey
Resolution
07-086, Resolution Approving Temporary City Office Lease With Ivadell M. Sealey
Motion by
Oakes, second by Cunningham, to approve Resolution
07-086, Resolution Approving Temporary City Office Lease With Ivadell M.
Sealey. Discussion and questions followed. Because the City Office space in
the Armory will be remodeled in the near future, Mayor Johnson explained it is
necessary to lease space an office building near the Armory. Effective September
1, 2007, the rent will be $250 per month until the space is occupied. Effective
November 1, 2007, or upon occupancy, whichever comes first, the rent will be
$500 per month.
Roll Call:
Aye: Anderson, Arndt, Cunningham, Dorry, Johnson, Meyer and Oakes. Nay: None.
7-0. MCU.
12.f. Schedule
Council Budget Committee Meeting(s)
City
Administrator Lang will coordinate the scheduling of the next meeting with the
Budget Committee Councilors in the near future.
12.g. Approve
2007 Water and Sewer Rate Studies Contract With Ehlers and Associates Inc.
Resolution
07-087, Resolution Approving 2007 Water and Sewer Rate Studies Contract With
Ehlers and Associates Inc.
Motion by
Cunningham, second by Arndt, to approve Resolution
07-087, Resolution Approving 2007 Water and Sewer Rate Studies Contract With
Ehlers and Associates Inc. It was noted the rate studies are
necessary in order to ensure the City establishes accurate water and sewer rates
for 2008. The water and sewer rate study will each cost $3,000. Discussion and
questions followed.
Roll Call:
Aye: Anderson, Arndt, Cunningham, Dorry, Johnson, Meyer and Oakes. Nay: None.
7-0. MCU.
12.h. Approve
Capital Improvement Plan/Financial Management Plan Contract with Ehlers and
Associates Inc.
Resolution
07-088, Resolution Approving Capital Improvement Plan/Financial Management Plan
Contract With Ehlers and Associates Inc.
Ortonville City
Council Regular Meeting Minutes August 20 2007 Page 7
of 8
NEW BUSINESS:
(cont.)
12.h.
Resolution 07-088 (cont.)
Motion by
Meyer, second by Cunningham, to approve Resolution
07-088, Resolution Approving Capital Improvement Plan/Financial Management Plan
Contract With Ehlers and Associates Inc. It was noted the spreadsheet-based
Financial Management Plan will enable City Staff to conduct “what if” scenario
forecasting in the future. Discussion and questions followed.
Roll Call:
Aye: Anderson, Arndt, Cunningham, Dorry, Johnson, Meyer and Oakes. Nay: None.
7-0. MCU.
CITY
ADMINISTRATOR REPORTS & RECOMMENDATIONS:
13.a. National
Incident Management System Classes – 6:00 PM August 21st & 23rd
Lang noted the
NIMS classes will be held at the New Life Community Baptist Church.
13.b.
2008 PERA Aid Payment
Lang stated the
2008 statement has been received. Next year, PERA Aid totals $19,788, of which
$16,517 is allocable to Ortonville Area Health Services.
13.c.
Update: Golf Cart Permits
Lang indicated
the application form has been completed by City Attorney Ash and is available at
the City Office for permit applicants.
13.d. Update:
Big Stone II - Administrative Law Judge Recommendation MN PUC
Lang noted the
ALJ recommended to the MN Public Utilities Commission approval of both the
transmission Certificate Of Need and the routing permits required in Minnesota
for this project.
13.e. League
of MN Cities Regional Meetings
Lang stated the
LMC Regional Meetings are scheduled for next month, and offered to register any
Councilor wishing to attend.
13.f. Update:
Sale of Tax-Forfeited Lands
Lang indicated an
insert in the packet describes the process and procedure for the sale of
tax-forfeited lands. At the next Regular Meeting, the Council will consider
acquisition of parcels within the City of Ortonville.
13.g. 2008
Budget Preparation
Lang noted the
General Fund budget will be completed shortly. Following the setting of the
preliminary tax levy next month, work will continue on preparation of the
enterprise fund budgets.
13.h. Notice
of City Council Election Filings for November 6, 2007 General Election
Lang stated the
Election Notice has been published, and posted at the City Office. Election
Filing applications will available at the City Office.
13.i.
Minnesota Housing Partnership Economic Development Task Force
Lang indicated
the next large group meeting will be held at 11:00 AM on Wednesday, August 29th
and will be hosted by the Big Stone County HRA at the Lakeside Apartments.
Ortonville City
Council Regular Meeting Minutes August 20 2007 Page 8
of 8
ADJOURNMENT:
Motion by
Cunningham, second by Meyer to adjourn the Meeting
at 8:37 P.M.
All in favor.
7-0. MCU
APPROVED: ATTEST:
_________________________ _______________________
Blair
Johnson David A. Lang
Mayor
Clerk-Administrator
