ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
REGULAR MEETING MINUTES
DIALYSYS BUILDING-435 EASTVOLD AVENUE
MONDAY, JANUARY 7, 2008
7:00 P.M.
CALL TO ORDER AND ROLL CALL:
Mayor Blair Johnson called the Regular Meeting
of the Ortonville City Council to order at 7:00 P.M. Roll Call was taken
with the following Present: Mayor Blair Johnson, Craig Randleman, Steve
Berkner, John Cunningham, Mike Dorry, Bob Meyer, Nick Anderson. Staff
Present: City Administrator David Lang, Administrative Assistant Susan
Lundell, Police Chief Curt Hormann, Police Officer Jason Mork, City
Attorney Craig Ash, and OAHS Administrator Rick Ash. Media Present: Mike
Swenson, (Ortonville Independent) and Julie French, (KDIO
Radio), Others Present: Kippy Randleman, Becky Parker, Jim Foster,
Neva Foster, Marcy Stotesbery and other interested citizens.
AGENDA AMENDMENTS/APPROVAL:
Add Item 12.f. Resolution: MHP Grant
Add Item 12.g. Recycling
Motion by Anderson, second by Meyer
to approve the Agenda as amended.
All in favor. 7-0. MCU (Motion Carried
Unanimously)
CITY ATTORNEY REPORTS& RECOMMENDATIONS:
3.a.Update: Lundell Property Purchase
Agreement
Attorney Ash reported the closing would take
place by January 15.
Motion by Cunningham, second by Randleman
to enter into a purchase agreement with the Lundell Family for the
purchase of real property as specified in the agreement.
All in favor. 7-0. MCU.
3.b. Update: Eahtonka II
Storage
Attorney Ash reported storing the Eahtonka on
public property was permissible as it does not interfere with the public’s
use of the property. Dorry questioned why then were privately owned
boatlifts banned from being stored on the city’s property. Ash reported
the boatlift storage was legally permissible, but there was a risk
management issue on the city’s part for storing boatlifts as unsecured
storage.
3.c. Update: Ortonville Property Partners
Letter of Credit-Conflict of Interest Concerns
Attorney Ash stated in his legal findings
since Mayor Johnson had no financial interest and did not stand to gain
anything by the City issuing a letter of credit to Ortonville Property
Partners that there is no conflict of interest in the Mayor participating
in the discussion regarding the possible issuance of a letter of credit.
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:
6.a. Presentation: Consider 2008 Funding
Request From Southwest Initiative Foundation. Becky Parker of the
Southwest Minnesota Initiative Foundation requested financial support for
her organization from the City Council in the amount of $1,600.00
Resolution 08-001, Resolution Approving
Funding Request From Southwest Initiative Foundation-$1,600.00.
Motion by Dorry, second by Berkner
to adopt Resolution 08-001, Resolution Approving Funding Request From
Southwest Minnesota Initiative Foundation - $1,600.00.
Roll Call: Aye: Randleman, Berkner,
Cunningham, Johnson, Dorry, Meyer, Anderson.
All in favor. 7-0. MCU.
Ortonville City Council Regular Meeting
Minutes January 7, 2008
Page 2 of 4
CITIZENS TO BE HEARD:
There were no comments this evening.
CONSENT AGENDA:
Motion by Cunningham, second by Anderson
to approve the Consent Agenda as follows:
8.b. Approve Minutes of December 17, 2007
City Council Workshop Meeting
8.c. Approve Minutes of December 17, 2007
City Council Regular Meeting
8.d. Approve Airport Hangar/Tie-Down Lease
Agreement With Dallas I. Hanson
All in favor. 7-0. MCU.
8.a. Approve Expenditures
Motion by Berkner, second by Randleman
to approve the expenditures.
Motion Carried 6-0-1. Abstain: Mayor
Johnson abstaining.
RECOMMENDATIONS OF CITIZEN BOARDS,
COMMITTEES AND COMMISSIONS:
9.a. Golf Board Recommendation: Resolution
Approving 2008 Golf Course Fee Schedule
Resolution 08-002, Resolution Approving
2008 Golf Course Fee Schedule.
Motion by Randleman, second by Cunningham
to adopt Resolution 08-002, Resolution Approving 2008 Golf Course
Fee Schedule.
Roll Call: Aye: Randleman, Berkner,
Cunningham, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
REPORTS FROM COUNCIL COMMITTEES:
10.a. MN Housing Partnership Economic Development Task
Force – Mayor Blair Johnson noted that a Town
Meeting will be held on January 28, 2008
10.b. Community Resource Sharing Partnership Advisory
Committee – Mayor Johnson stated there was
nothing new to report. The next meeting will be held on at 5:00 PM on
Wednesday, January 16, 2008 in Clinton.
UNFINISHED BUSINESS:
Amending The Charter of The City of
Ortonville
11.a. Second Reading: Ordinance 2007-08 An Ordinance
Amending the Charter of the City of Ortonville
Motion
by Dorry, second by Meyer to approve the
second reading of Ordinance 2007-08 An Ordinance Amending the Charter of
the City of Ortonville.
Roll Call: Aye: Randleman, Berkner,
Cunningham, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
11.b. Local Board of Review Training 2008 – John Cunningham
& Craig Randleman. Council Members John
Cunningham and Craig Randleman will attend Local Board of Review Training
in Morris on January 30, 2008. This training is required for the City to
retain the right to conduct the annual Local Board of Review sessions with
respect to property valuations.
NEW BUSINESS:
12.a. Approve Conducting Small Cities
Development Grant Program Informational Meetings on Monday, January 14,
2008 – 5:00 P. M. Residential – 7:00 P. M. Commercial
Motion by Cunningham, second by Berkner
to conduct Small Cities Development Grant Program
Information Meetings on Monday, January 14, 2008 – 5:00 P. M. Residential
– 7:00 P. M. Commercial. The meetings will be
held at the Dialysis Building, 435 Eastvold Avenue.
7-0. MCU.
Ortonville City Council Regular Meeting
Minutes January 7, 2008
Page 3 of 4
NEW BUSINESS: (cont.)
12.b. Approve Resolution Calling For Public
Hearing For Small Cities Development Grant Program Final Application at
6:00 P. M. on Tuesday, January 22, 2008.
Resolution 08-003, Approving Call For
Public Hearing For Small Cities Development Grant Program Final
Application at 6:00 P. M. on Tuesday, January 22, 2008.
Motion by Randleman, second by Cunningham
to adopt Resolution 08-003, Approving Call For Public
Hearing For Small Cities Development Grant Program Final Application at
6:00 P. M. on Tuesday, January 22, 2008.
Roll Call: Aye: Randleman, Berkner,
Cunningham, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
12.c. Resolution: Approving Appointed
Officials/Committees/Commissions & Boards.
Resolution 08-004, Approving Appointed
Officials/Committees/Commissions & Boards
Motion by Anderson, second by Randleman
to approve Resolution 08-004, Approving Appointed
Officials/Committees/Commissions & Boards with the following changes:
Nick Golden will replace Scott Huizenga as the Weed Inspector and on the
Tree Committee, it is acknowledged that Brenda Dinnel has resigned from
the Library Board and a fifth person will be added to the Heritage
Preservation Committee by Ordinance. Discussion
followed: questions on whether or not a civil service commission is
needed, should employees be removed from the personnel committee, and also
should the Council hire a city attorney who has a business and resides in
Ortonville. Clerk-Administrator Lang will discuss these issues with
department heads to see if some changes need to be made.
Roll Call: Aye: Randleman, Berkner,
Cunningham, Johnson, Meyer, Anderson. Nay: Dorry.
6-1. MC.
12.d. Resolution Reducing Police Department
Staff. Resolution 08-005, Approving Reducing Police Department Staff.
Motion by Cunningham, second by Anderson
adopt Resolution 08-005, Approving Reducing Police Department Staff
from Four Full-Time Officers to Three Full-Time Officers
Roll Call: Aye: Randleman, Berkner,
Cunningham, Johnson, Anderson. Nay: Dorry, Meyer.
5-2. MC.
12.e. Resolution: Approving Larson Allen
Annual Contract For Calendar Year 2007 Audit.
Resolution 08-007, Approving Larson Allen
Annual Contract For Calendar Year 2007 Audit.
Motion by Dorry, second by Randleman
to adopt Resolution 08-007, Approving Larson Allen Annual Contract For
Calendar Year 2007 Audit.
Roll Call: Aye: Randleman, Berkner,
Cunningham, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
12.f. Resolution: Approving Final
Application to the Minnesota Housing Partnership for a Community Building
Grant to Complete a Housing Needs Study
Resolution 08-006, Approving Final
Application to the Minnesota Housing Partnership for a Community Building
Grant to Complete a Housing Needs Study.
Motion by Cunningham, second by Johnson
to adopt Resolution 08-006, Resolution Approving Final Application to
the Minnesota Housing Partnership for a Community Building Grant to
Complete a Housing Needs Study.
Roll Call: Aye: Randleman, Berkner,
Cunningham, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
12.g. Recycling: Clerk-Administrator Lang
was asked to publish in the local newspaper the requirements for
recycling, namely, that some garbage items do not have to be separated.
Ortonville City Council Regular Meeting
Minutes January 7, 2008
Page 4 of 4
CITY CLERK-ADMINISTRATOR REPORTS &
RECOMMENDATIONS:
13.a. Update: City Office Remodel Project
Progress is being made. A firm completion date
is not available.
13.b. Update: Small Cities Development
Grant Final Application
Hearing scheduled for 6:00 P.M. on Tuesday,
January 22, 2008 at the Dialysis Building
13.c. Update: Ortonville Housing Study
Development Services Inc. is working on the
grant application which is due January 15, 2008.
13.d. Update: Planning Commission Blog Web
Site
This should be up and running by the end of
January.
13.e.Update: Water Board Meeting 01-28-08
5:00 P. M.
The attorney’s and city clerks will plan to
meet to review the draft contract.
13.f. Update: League of MN 2008 Cities
Leadership Conference
Newly elected Council Members Berkner and
Randleman and Clerk-Administrator Lang will attend.
13.g.
Wellhead Protection Plan Workshop 01-22-08
A revised mailing list including South Dakota
sites is being formulated. The Clerk of Big Stone City has been requested
to update the list of applicable South Dakota jurisdictions.
13.h. Update: Conservation Improvement Plan
Seminar 01-17-08
Clerk-Administrator Lang is planning to attend
this energy conservation meeting.
13.i. Minnesota Housing Partnership
Technical Assistance Grant – USDA Rural Development
The Minnesota Housing Partnership was awarded
this grant in a nationwide competition. The City of Ortonville is written
into the grant work plan as one of only three focus areas state wide. This
will result in $15,000/year of affordable housing technical staff
assistance for 3 the next years, which equates to an average of two days
per month.
Mayor Johnson closed the Regular Council
Meeting for an Executive Session at 7:59 P. M.
EXECUTIVE SESSION
14.a. The Council then went into an executive
session to consider preliminary allegations against an employee under the
Personnel Policy.
REGULAR MEETING
Mayor Johnson reopened the Regular Council
Meeting at 8:51 P. M. He stated the Council took no action at the
Executive Session.
ADJOURNMENT:
Motion by Meyer, second by Anderson to
adjourn at 8:55 P. M.
All in favor. 7-0. MCU.
APPROVED:
ATTEST:
__________________
______________________
Blair
Johnson
David A. Lang
Mayor
Clerk-Administrator
