ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

REGULAR MEETING MINUTES

DIALYSYS BUILDING-435 EASTVOLD AVENUE

MONDAY, JANUARY 22, 2008

7:00 P.M.

CALL TO ORDER AND ROLL CALL:

Mayor Blair Johnson called the Regular Meeting of the Ortonville City Council to order at 7:00 P.M. Roll Call was taken with the following Present: Mayor Blair Johnson, Craig Randleman, Steve Berkner, Mike Dorry, Bob Meyer. Absent: John Cunningham, Nick Anderson. Staff Present: City Administrator David Lang, Administrative Assistant Susan Lundell, Police Chief Curt Hormann, Police Officer Jason Mork, Golf Course Superintendent Travis Strasser, City Attorney Craig Ash. Media Present: Julie French, (KDIO Radio). Others Present: Paul Olson, Bob Schlieman, Marcy Stotesbery, Donette Herberg, Brian Hamann, and other interested citizens.

AGENDA AMENDMENTS/APPROVAL:

6.a. Resolution Approving Facility Plan for Wastewater Forcemain

6.b. Big Stone Chamber Funding Request

9.d. Remove Hiring Vicki Oakes as Independent Contractor

9.f. Utility Committee: Brian Hamann

12.h. Citizens For Big Stone Lake Signage

Motion by Dorry, second by Randleman to approve the Agenda as amended.

All in favor. 5-0. MCU (Motion Carried Unanimously)

CITY ATTORNEY REPORTS& RECOMMENDATIONS:

3.a.Update: Lundell Property Purchase Agreement

Attorney Ash reported the closing was completed on January 15, 2008.

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

6.a. Presentation: Facility Plan for Wastewater Forcemain on McCloud Street and Along Big Stone Lake and Street and Utility Improvements to McCloud Street.

Bob Schlieman of Ulteig Engineers, Inc. presented a Preliminary Engineering Report for street and utility improvements along McCloud Street. The estimated cost for replacing the gravity sanitary sewer, water main, and street on McCloud Street from Lake Shore Drive to the wastewater pump station is $190,000 and the estimated costs for the installation of a new sanitary sewer forcemain is $160,000 making the total estimated project cost $350,000. The projected cost does not include the cost of obtaining easements. This report is part of the facilities plan to be submitted to the Minnesota Pollution Control Agency (MPCA) by March 5, 2008 for possible funding in 2009 through the Public Facilities Authority Loan Program or through MPCA Funding. The loan terms are typically 20 years duration at 1% to 3% interest.

Ortonville City Council Regular Meeting Minutes January 22, 2008 Page 2 of 5

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS: (cont.)

6.a. Presentation: Facility Plan for Wastewater Forcemain on McCloud Street and Along Big Stone Lake and Street and Utility Improvements to McCloud Street. (cont.)

Resolution 08-008 Resolution Approving the Preliminary Engineering Report as the Facilities Plan.

Motion by Berkner, second by Dorry to adopt Resolution 08-008, Resolution Approving the Preliminary Engineering Report as the Facilities Plan.

Roll Call: Aye: Berkner, Randleman, Johnson, Dorry, Meyer. Nay: None.

All in favor. 5-0. MCU.

6.b. Resolution Approving Funding Request for a Cornfest Seventieth Anniversary Concert-$5000 from Big Stone Area Chamber of Commerce. Discussion and questions followed. Their budget includes rain insurance and the City would get its money back if there is a cancellation.

Resolution 08-010, Resolution Approving Funding Request From Big Stone Area Chamber of Commerce for a Cornfest Seventieth Anniversary Concert-$5,000.00

Motion by Dorry, second by Randleman to adopt Resolution 08-010, Approving Funding Request from Big Stone Area Chamber of Commerce for a Cornfest Seventieth Anniversary Concert-$5,000.00.

Roll Call: Aye: Berkner, Randleman, Johnson, Dorry, Meyer. Nay: None.

5-0. MCU.

CITIZENS TO BE HEARD:

There were no comments this evening.

CONSENT AGENDA:

Motion by Randleman, second by Meyer approve the Consent Agenda as follows with Item 8b approval of minutes removed.

8.a. Approve Expenditures

8.b. Approve Minutes of January 7, 2008 City Council Regular Meeting

8.c. Approve Airport Hanger/Tie-down Lease Agreement With Todd Verheul

8.d. Approve Photocopier Maintenance Agreement Revision With Best Business Products

8.e. Approve State of Minnesota Public Safety Grant Contract – “Safe N’Sober” Grant

All in favor. 5-0. MCU.

Berkner stated he thought that it should have been mentioned in the minutes that Cunningham had amended his motion at the last meeting regarding the reduction in the police department secretarial hours. City Attorney Ash stated that the minutes were proper as written since the intention of the motion was expressed in the final form.

Motion by Berkner, second by Randleman to approve the minutes of the January 7, 2008 City Council Regular Meeting.

All in favor. 5-0. MCU.

Ortonville City Council Regular Meeting Minutes January 22, 2008 Page 3 of 5

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

9.a. Police Commission Recommendation: Modifying Status of Police Officer Clinton Sova From Full-Time to Part-Time (On-Call) Due to Fiscal Constraints. Tabled by consensus.

9.b. Street Committee Recommendation: To Commence Billing Ortonville Area Health Services and Fairway View Senior Community Center for Snow Removal Services if Called Out Outside of Normal Working Hours or if Requested to Haul Snow Off-Site.

Motion by Berkner, second by Dorry to commence billing OAHS and Fairway View Senior Community Center for Snow Removal Services if called out outside of normal working hours or if requested to haul snow off site.

All in favor. 5-0. MCU.

9.c. EDA Board Recommendation: To Accept the Resignation of Kim Danielson as EDA Secretary.

Motion by Randleman, second by Johnson to accept the Resignation of Kim Danielson as EDA Secretary.

All in favor. 5-0. MCU.

9.d. EDA Board Recommendation: To Hire Vicki Oakes as an Independent Contractor at $11.50/Hour as Temporary EDA Secretary – REMOVED FROM AGENDA

9.e. Utility Committee Recommendation: To Replace Existing Water Meter at Residence Owned by Josh or Mary Zahn, and to Charge Replacement Cost to the Owner of the Residence. Discussion and questions followed.

Motion by Berkner, second by Randleman to charge replacement cost to Josh or Mary Zahn for residential water meter damaged by repairs done by someone other than a city employee.

All in favor. 5-0. MCU.

9.f. Brian Hamann stated he wanted 3-phase electric provided to his property outside city limits. Recent cost estimates for the extension of 3-phase to his property were $65,000. This was much more than original figures of $20,000 to $30,000. The Council asked for more time to discuss options for providing the service.

Motion by Randleman, second by Berkner to table this issue.

All in favor. 5-0. MCU.

REPORTS FROM COUNCIL COMMITTEES:

10.a. MN Housing Partnership Economic Development Task Force – Mayor Blair Johnson indicated the Town Meeting is scheduled for 7:00 PM on Monday, 01-28-2008 at the Community Center.

10.b. Community Resource Sharing Partnership Advisory Committee – Mayor Blair Johnson noted the update in the packet. The Committee will meet next in February.

NEW BUSINESS:

12.a. Approve Resolution Approving Small Cities Development Program 2008 Grant Application.

Ortonville City Council Regular Meeting Minutes January 22, 2008 Page 4 of 5

NEW BUSINESS: (cont.)

12.a. Approve Resolution Approving Small Cities Development Program 2008 Grant Application. (cont.)

Resolution 08-009, Approving Small Cities Development Program 2008 Grant Application Motion by Randleman, second by Meyer to Approve Resolution 08-009, Approving Small Cities Development Program 2008 Grant Application.

Roll call: Aye: Meyer, Dorry, Randleman. Nay; None. Abstain: Johnson, Berkner.

3-0-2. Motion Carried.

12.b.Resolution Approving Moose Lodge Charitable Gambling License Renewal .

Resolution 08-011, Approving Moose Lodge Charitable Gambling License Renewal.

Motion by Dorry, second by Berkner to adopt Resolution 08-011, Approving Moose Lodge Charitable Gambling License Renewal.

Roll Call: Aye: Berkner, Randleman, Johnson, Dorry, Meyer. Nay: None.

All in favor. 5-0. MCU.

12.c. Resolution Approving Citizens For Big Stone Lake One-Day Charitable Gambling License – 06-20-2008.

Resolution 08-012, Approving Citizens For Big Stone Lake One-Day Charitable Gambling License – 06-20-2008.

Motion by Randleman, second by Johnson to adopt Resolution 08-012, Approving Citizens For Big Stone Lake One-Day Charitable Gambling License – 06-20-2008.

Roll Call: Aye: Randleman, Johnson, Dorry, Meyer. Abstain: Berkner.

4-0-1. Motion Carried.

12.d. Resolution Approving Community Access Channel Support Agreement - $2,669.00.

Resolution 08-013, Approving Community Access Channel Support Agreement - $2,669.00.

Motion by Dorry, second by Randleman to adopt Resolution 08-013, Approving Community Access Channel Support Agreement - $2,669.00.

Roll Call: Aye: Berkner, Randleman, Johnson, Dorry, Meyer. Nay: None.

All in favor. 5-0. MCU.

12.e. Prairie Five Reach Out For Warmth Program 2008 Request.

Tabled by Consensus.

12.f. Accept Cancellation of Contract From Golf Course Clubhouse Managers Mark and Sheila Thompson. Discussion and questions followed. Mayor Johnson would like to hire a replacement first, before letting the Thompsons out of the contract.

Motion by Berkner, second by Randleman to table the issue. Aye: Berkner, Randleman, Johnson, Meyer. Nay: Dorry. 4-1. Motion Carried.

12.g. Refer Recommendation For Hiring Process For New Golf Course Club House Manager and Recommendation For Resolution of Inventory and Equipment Issues to the Golf Board

Motion by Johnson, second by Berkner to advertise the opening for golf club house managers in the newspaper.

Aye: Berkner, Randleman, Johnson, Meyer. Nay: Dorry.

4-1. Motion carried.

Ortonville City Council Regular Meeting Minutes January 22, 2008 Page 5 of 5

NEW BUSINESS: (cont.)

12.h. Citizens For Big Stone Lake representative Steve Berkner asked for signage and buoys at the foot of the lake. He will contact the Park Board for more information.

City Clerk-Administrator Reports & Recommendations

13.a. Update: City Office Remodel Project-carpeting and wiring need to be completed.

13.b. Update: Small Cities Development Grant Final Application-Public Hearing held.

13.c. Update: Ortonville Housing Study Grant Application to MN Housing Partnership-The January 15^th deadline was met for the application for a grant in the amount of $10,000.

13.d.Update: MN Housing Finance Agency 2008 MN Cities Participation Program Grant Application. The application deadline of January 15^th was met. If funded, the City could receive approximately $200,000 for affordable housing home ownership.

13.e. Update: Planning Commission Blog Web Site-Launch in February.

13.f. Police Department 2007 Annual Report is included in the packet.

13.g. Update: Police Department Vehicle Acquisition-Proposed delivery in March.

13.h. Update: Police Department Cell Phone Acquisition-Radio Shack should bid on this.

13.i. Fire Department FEMA Grant Award of $56,334-Resolution needed for City Share.

Resolution Approving City Share of FEMA Fire Department Grant-$2981.00

Resolution 08-014, Approving City Share of FEMA Fire Department Grant-$2,981.00.

Motion by Dorry, second by Meyer to adopt Resolution 08-014, Approving City Share of FEMA Fire Department Grant-$2,981.00.

Roll Call: Aye: Berkner, Randleman, Johnson, Dorry, Meyer. Nay: None.

All in Favor. 5-0. MCU.

13.j. Update: Joint Water Board Meeting 5:00 PM, 01-28-08 at water plant. The Ulteig Engineer individual with expertise in water treatment will attend, as will City Engineer Bob Schlieman.

13.k. Big Stone Area Arts Council Retail Store/Outlet-Would like to rehab a building as an outlet for the creative arts. Lang met with the group the evening of January 15, 2008.

13.l. Potential Revision of Single Sort Recycling Program – Waste Management-research being done regarding the transition to a single-sort program.

13.m. Legislative Action Day in St. Paul, MN, Wednesday Feb. 20, 2008.

Coalition of Greater Minnesota Cities

13.n. League of MN Cities Leadership Conference – Everyday Ethics for Public Officials. Clerk-Administrator Lang reported on his attendance at this conference.

ADJOURNMENT:

Motion by Dorry, second by Berkner to adjourn at 8:45 P. M.

All in favor. 5-0. MCU.

APPROVED: ATTEST:

__________________ ______________________

Blair Johnson David A. Lang

Mayor Clerk-Administrator