ORTONVILLE
CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
REGULAR MEETING MINUTES
DIALYSYS BUILDING-435 EASTVOLD AVENUE
MONDAY,
FEBRUARY 19, 2008
7:00 P.M.
CALL TO ORDER AND ROLL CALL:
Mayor Blair Johnson called the Regular Meeting
of the Ortonville City Council to order at 7:00 P.M. Roll Call was taken
with the following Present: Mayor Blair Johnson, Craig Randleman, Steve
Berkner, John Cunningham, Mike Dorry, Bob Meyer, Nick Anderson. Staff
Present: City Administrator David Lang, Administrative Assistant Susan
Lundell, City Attorney Craig Ash. Media Present: Sue Kaercher-Blake,
(Ortonville Independent) and Julie French, (KDIO Radio),
Others Present: Norman Glewwe, Josh Ripplinger, Elsie Perinne.
AGENDA AMENDMENTS/APPROVAL:
Substituted Item 12.b. The League of Minnesota
Cities resolution regarding transportation funding by the Minnesota
Legislature instead of the resolution originally included in the Council
packet.
Motion by Randleman, second by Cunningham
to approve the Agenda as amended.
All in favor. 7-0. MCU (Motion Carried
Unanimously)
CITY ATTORNEY REPORTS& RECOMMENDATIONS:
3.a. Update: Procedure For Sale
of Course Air Fourth Addition Lots
City Attorney Craig Ash has prepared a
procedure for the sale of four (4) lots in Course Air Fourth Addition as
follows: The City will publish a notice that the lots are for sale; bids
will be opened at a workshop before the second council meeting in March;
bids will be considered and bidders will be given the opportunity to raise
the high bid at that time, purchasers will sign an agreement that a house
will be built on the lot within two (2) years of the closing. If a home is
not built within the required timeframe, the City reserves the right to
repurchase the lot from the purchaser at the actual sale price less
closing costs incurred by the City.
Motion by Berkner, second by Anderson
to approve the procedure for sale of Course Air Fourth Addition Lots.
All in favor. 7-0. MCU.
3.b.Update: City Ordinance Modification to
Comply with MN Cold Weather Rule
Attorney Ash is researching the issue and an
ordinance will be forthcoming.
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:
6.a. Presentation: Shared Government Center
With Big Stone County-Wold Architects
Resolution 08-018, Approving Contract with
Wold Architects for Shared Government Center Study - $2,000 Plus Some
Reimbursable Expenses.
Ortonville City Council Regular Meeting
Minutes February 19, 2008 Page 2 of 5
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:
(cont.)
6.a. Presentation: Shared Government Center
With Big Stone County-Wold Architects (cont.)
Motion by Anderson, second by Randleman
to adopt Resolution 08-018, Approving Contract with Wold Architects for
Shared Government Center Study - $2,000 Plus Some Reimbursable Expenses.
Roll call: Randleman, Cunningham, Berkner,
Johnson, Dorry, Meyer, Anderson. Nay: None.
All in favor. 7-0. MCU.
6.b. Sale of $1,935,000 General Obligation
Water Refunding Revenue Bonds, Series 2008A
Resolution 08-019, Resolution Providing for
the Sale of $1,935,000 General Obligation Water Refunding Revenue Bonds,
Series 2008A.
Motion by Dorry, second by Cunningham
to adopt Resolution 08-019, Resolution Providing for the Sale of
$1,935,000 General Obligation Water Refunding Revenue Bonds, Series 2008A.
Roll Call: Aye: Randleman, Cunningham,
Berkner, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in favor. 7-0. MCU.
CITIZENS TO BE HEARD:
There were no comments this evening.
CONSENT AGENDA:
Motion by Meyer, second by Randleman
to approve the Consent Agenda as follows:
8.a. Approve Expenditures
8.b. Approve Minutes of February 4, 2008
City Council Regular Meeting
8.c. Approve Plunkett’s Pest Control
Contract for Golf Course Clubhouse
8.d. Approve Purchase of Tax Forfeited
Land-Outlot 94-$25.00
All in favor. 7-0. MCU.
RECOMMENDATIONS OF CITIZEN BOARDS,
COMMITTEES AND COMMISSIONS:
9.a. Economic Development Authority Board
Recommendation: To relocate the EDA office from the Chamber of Commerce
Office to the City Office in the Armory. Council discussion was held
as to the pros and cons of moving the EDA Office from its present location
in the Big Stone County Historical Society Museum to the newly remodeled
Armory space that was vacated by the City Office last fall. The plan was
that the City Office would move back into the Armory upon completion of
the remodel project. Cunningham stated the Armory office space is smaller
than it was before the City Office moved to the Sealey Real Estate
Building and felt Armory was too small of a space for the City Office to
move back into.
Ortonville City Council Regular Meeting
Minutes February 19, 2008 Page 3 of 5
RECOMMENDATIONS OF CITIZEN BOARDS,
COMMITTEES AND COMMISSIONS: (cont.)
9.a. Economic Development Authority Board
Recommendation: To relocate the EDA office from the Chamber of Commerce
Office to the City Office in the Armory. (cont.)
Dorry was not in favor of the EDA moving into
the Armory space after talking with some EDA members. He stated the EDA
and the Chamber of Commerce share facilities and office machines and those
entities should remain together where they are. Dorry felt the City
Offices should move back into the Armory thus saving $500/month rent plus
utilities. He asked what funds were budgeted in 2008 to continue paying
rent at the Sealey Real Estate Building for the City Offices. Berkner
stated the decision was being made too hastily and asked for time to study
the space needs.
Mayor Johnson stated the Armory space was too
small to move back into and storage space in the basement has been taken
up by a new furnace. He also stated EDA members took a vote and wanted to
move to the Armory. Anderson asked what the problem was with the current
location of the EDA. Johnson reported that it would be more convenient for
Clerk-Administrator David Lang, who is also the Executive Director of the
EDA, to have the EDA office in the Armory, which is closer to the current
City Office in the Sealey Real Estate Building. It was noted that Council
meetings could be held in the newly remodeled office space rather than
continuing to meet at the Dialysis Building at the Hospital. Randleman
stated that there were some benefits for the EDA sharing office space with
the Chamber of Commerce in the Museum Building but felt there could be a
space issue if the City Offices move back into the Amory.
Clerk-Administrator Lang stated the Armory space could be used by the EDA,
the City Council for meetings and for other city committee meetings. Lang
felt the Armory space was too small for the City Office to move back into.
Motion by Cunningham, second by Randleman
to approve relocating the EDA Office to the newly remodeled Armory
office space and to have the City Offices remain at their present location
in the Sealey Real Estate Building.
Roll Call: Aye: Randleman, Cunningham,
Johnson, Anderson. Nay: Berkner, Dorry, Meyer. 4-3. MC.
9.b. Community Resource Sharing Partnership
Recommendation: Investigate the feasibility of shared potable water
treatment and wastewater treatment personnel, including the possibility of
a Joint Powers Agreement – Refer to Utility Committee
Motion by Berkner, second by Randleman
to refer the feasibility of shared potable water treatment and
wastewater treatment personnel, including the possibility of a Joint
Powers Agreement issue to the Utility Committee.
7-0. MCU.
9.c. Planning Commission Recommendation:
Approve Contract with Upper Minnesota Valley Regional Development
Commission to Update the City 2002 Comprehensive Plan - $5,000.00.
Ortonville City Council Regular Meeting
Minutes February 19, 2008 Page 4 of 5
RECOMMENDATIONS OF CITIZEN BOARDS,
COMMITTEES AND COMMISSIONS: (cont.)
9.c. Planning Commission Recommendation:
Approve Contract with Upper Minnesota Valley Regional Development
Commission to Update the City 2002 Comprehensive Plan - $5,000.00. (cont.)
Resolution 08-020, Approving Contract with
Upper Minnesota Valley Regional Development Commission to Update the City
2002 Comprehensive Plan - $5,000.
Motion by Berkner, second by Cunningham
to adopt Resolution 08-020, Approving
Contract with Upper Minnesota Valley Regional Development Commission to
Update the City 2002 Comprehensive Plan - $5,000.
Roll Call: Aye: Randleman, Cunningham, Berkner,
Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
REPORTS FROM COUNCIL COMMITTEES:
10.a. Planning Commission-Jurgens Metal
Storage Building Decision.
City Attorney Ash prepared a Notice of
Violation of Zoning Chapter and Request For Voluntary Compliance to F. and
Marilyn Jurgens for a metal garage constructed at 809 Lake Avenue.
10.b. MN Housing Partnership Economic
Development Task Force – City Administrator Lang
noted the Minnesota Housing Partnership Housing Workgroup and the EDA will
share a Sport & Leisure Show Booth March 15th & 16th.
Information regarding affordable housing rehab will be available at the
booth.
UNFINISHED BUSINESS:
11.a. Resolution: Police Department Cell
Phone Acquisition.
Referred to Clerk-Administrator Lang for
completion of a cell phone use policy.
NEW BUSINESS:
12.a. Resolution: Approve Architectural
Services Contract With Wold & Associates-$2,000 Plus Reimbursable
Expenses. Resolution already covered in earlier part of the
meeting.
12.b. Approve Resolution Pertaining to
Releasing Bonds for Transportation Funding in Minnesota.
Resolution 08-021, Resolution Pertaining to
Releasing Bonds for Transportation Funding in Minnesota.
Motion by Cunningham, second by
Anderson to adopt Resolution 08-021,
Resolution Pertaining to Releasing Bonds for Transportation Funding in
Minnesota.
Roll Call: Aye: Randleman, Cunningham,
Berkner, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
12.c. Resolution Approving Purchase of
Police Department Laptop Computer-$2,958.00.
Ortonville City Council Regular Meeting
Minutes February 19, 2008 Page 5 of 5
NEW BUSINESS: (cont.)
12.c. Resolution Approving Purchase of
Police Department Laptop Computer-$2,958.00. (cont.)
Motion by Randleman, second by
Berkner to approve Resolution 08-022,
Approving Purchase of Police Department Laptop Computer-$2,958.00.
Roll Call: Aye: Randleman, Cunningham,
Berkner, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
12.d. Resolution: Providing for the
Sale of $1,935,000 General Obligation Water Refunding Revenue Bonds,
Series 2008A. Passed earlier in the meeting
under Item 6.b.
City Clerk-Administrator Reports &
Recommendations:
13.a. Update: City
Office Remodel Project – The remodel almost complete.
13.b. Update:
Small Cities Development Grant Final Application – A mid-March funding
announcement is anticipated.
13.c. Update:
Ortonville Housing Study Grant Application to MN Housing Partnership
The City of Ortonville grant application for $10,000 has been approved.
The Housing Study will commence next month.
13.d. Update: MN Housing Finance Agency
2008 MN Cities Participation Program Grant Application The EDA has
been awarded an $100,000 grant for affordable home ownership.
13.e. Update:
Planning Commission Blog Web Site – The current goal is to have the
blog running by the end of February.
13.f. Minnesota
DEED – MicroBusiness Forum in Marshall 02-29-08 – SW State University.
13.g. Update:
Police Department Officer Status Change Effective 02-23-08- a copy of
the letter to Office Sova is in the packet.
13.h. Update:
Police Department Vehicle Acquisition- The new squad car will be
arriving soon.
13.i. Update:
Expressions of Interest for Housing Rehab Funding – On average there
is one new expression of interest each week.
13.j.
Comprehensive Economic Development Strategy Meeting – 8:30 AM –
03-05-08 at the Community Center.
13.k. Update:
Requests For Proposal – Golf Clubhouse Operation – Not much interest.
13.l. Discussion:
Options For Golf Clubhouse Operation-There are less than 5 applicants.
13.m. Central Park
Document – Interstate Engineering- There is an email in the packet
from Interstate Engineering.
ADJOURNMENT:
Motion by Cunningham, second by Anderson to
adjourn at 7:55 P. M.
All in favor. 7-0. MCU.
APPROVED:
ATTEST:
__________________
______________________
Blair
Johnson
David A. Lang
Mayor
Clerk-Administrator
