ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
REGULAR MEETING MINUTES
DIALYSYS BUILDING - 435 EASTVOLD AVENUE
MONDAY, MARCH 17, 2008
7:00 P.M.
CALL TO
ORDER AND ROLL CALL:
Mayor Blair
Johnson called the Regular Meeting of the Ortonville City Council to order
at 7:00 P.M. Roll Call was taken with the following Present: Mayor Blair
Johnson, Craig Randleman, Steve Berkner, Mike Dorry, Bob Meyer, John
Cunningham, Nick Anderson. Staff Present: City Administrator David Lang,
Public Works Director Tim Scherer, Golf Course Superintendent Travis
Strasser, City Attorney Craig Ash. Media Present: None. Others Present:
Elsie Perrine, Randy and Becky Stattleman, Golf Board Members Norman Davis
and Mark Hughes, Tom Cholakis, Mark Elmer Thompson and Sheila Thompson,
and other interested citizens.
AGENDA
AMENDMENTS/APPROVAL:
12.b. EDA Cost Sharing
12.c. City Council Packets
12.d. Paul Bunyan Street Posted Speed
Limit Sign
Motion
by Randleman, second by Meyer to approve the
Agenda as amended.
All in
favor. 7-0. MCU (Motion Carried Unanimously)
CITY
ATTORNEY REPORTS & RECOMMENDATIONS:
3.a.Update: Bid Opening Results: Sale of Course Air Fourth Addition Lots
A Special
Meeting for Bid Opening was conducted today at 6:00 P.M.- Lot 4, Course
Air First Addition was sold to Mark and Terry Block for the price of
$7,500.00 plus assessments of $4,821.71.
3.b.
Update: City Ordinance Modification to Comply with MN Cold Weather Rule
Attorney
Ash is working on the modification.
3.c.
Update: Increasing Heritage Preservation Commission Membership from 4 to 7
Members. Craig Ash noted the Planning and Zoning
Commission will need to hold a public hearing in order to implement this
change.
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:
6.a.
Public Informational Meeting for Wellhead Protection.
Mike Howe, Principal Planner for the Minnesota Department of Health gave a
summary of the Wellhead Protection Plan for the City of Ortonville at a
public informational meeting held at 5:00 P. M. this evening. He presented
a report on the City of Ortonville Well and Aquifer Vulnerability. Council
Member Cunningham reported on the Informational Meeting held earlier in
the evening. Based on the results of the well vulnerability assessments,
none of the wells used by the public water supplier are considered
potentially vulnerable due to their construction or geologic conditions at
the well site.
Ortonville City Council Regular Meeting Minutes March 17,
2008 Page 2 of 5
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS: (cont.)
6.a.
Public Informational Meeting for Wellhead Protection.
(cont.)
All meet
current well construction standards and, therefore, the wells do not serve
as a potential pathway for contamination to enter the public water supply
system. However, the presence of tritium in the water demonstrates that
the aquifer is sensitive to potential groundwater contamination.
6.b.
Golf Course Clubhouse Management 2008 discussion.
Elmer Thompson stated he gave written notice in late January that he was
not interested in continuing his lease of the Ortonville Golf Clubhouse.
Elmer stated he was not happy with the lease and the Golf Board was
difficult to work with regarding renegotiating the terms of the lease. He
stated there were too many work hours and too much bookkeeping to make it
worthwhile. He felt the supper club was subsidizing the collection of
greens fees.
CITIZENS
TO BE HEARD:
7.a. Tom Cholakis of Hopkins, MN has
visited Ortonville on three occasions and feels the operation of the golf
course clubhouse would be a great opportunity with the construction of the
Big Stone II Power Plant coming soon. Becky Stattleman stated she would
also be interested in managing the clubhouse. She worked there previously
and has a background in the service and hospitality business. The Golf
Board will meet Thursday evening to determine which candidate they would
recommend to the Council and will also finalize contract lease terms.
CONSENT
AGENDA:
Motion
by Cunningham, second by Anderson to
approve the Consent Agenda as follows:
8.a. Approve Expenditures
8.b. Approve Minutes of March 3,
2008 City Council Regular Meeting
8.c. Approve Airport
Hangar/Tie-Down Lease Agreement with David H. Langseth.
All in favor. 7-0. MCU.
RECOMMENDATIONS OF CITIZEN
BOARDS, COMMITTEES AND COMMISSIONS:
9.a. Park Board Recommendation:
To Advertise for 2008 Summer Recreation Director and Pool Director.
Motion by Dorry, second by
Randleman to Advertise for 2008 Summer
Recreation Director and Pool Director.
All in favor. 7-0. MCU.
9.b. Park Board Recommendation to
Purchase 2008 Ford F250 Pickup from Elk River Ford, Inc. - $19,861.77.
Resolution 08-023, Approving
Purchase of 2008 Ford F250 Pickup from Elk River Ford, Inc. - $19,861.77.
Ortonville City Council Regular Meeting Minutes March 17,
2008 Page 3 of 5
RECOMMENDATIONS OF CITIZEN
BOARDS, COMMITTEES AND COMMISSIONS: (cont.)
9.b. Park Board Recommendation to
Purchase 2008 Ford F250 Pickup from Elk River Ford, Inc. - $19,861.77.
(cont.)
Motion by Anderson, second by
Meyer to approve Resolution 08-023, Approving
Purchase of 2008 Ford F 250 Pickup from Elk River Ford, Inc. - $19,861.77.
Upon roll call vote, the
following voted Aye: Randleman, Cunningham, Berkner, Johnson, Dorry,
Meyer, Anderson. Nay: None.
All in favor. 7-0. MCU.
9.c. Ambulance Board
Recommendation: Appoint Kim Muenchow to the Ambulance Board.
Motion by Randleman, second by
Dorry to appoint Kim Muenchow to the
Ambulance Board.
All in favor. 7-0. MCU.
9.d. Tree Board Recommendation:
Purchase and Plant 14 trees in Central Park.
Motion by Cunningham, second by
Randleman to purchase and plant 14 trees in
Central Park.
All in Favor. 7-0. MCU.
9.e. Street Committee
Recommendation: Advertise for 2008 Season Bid Prices for the following:
Bituminous Mix Per Ton Laid, Seal Coat 11,000 Gallons, 500 Tons of Granite
Rock, Crack Fill 5,000 Lineal Feet, 500 to 1,000 Tons of Class Five, Pit
Run 500 Tons, Sidewalk Removal Per Square Foot, Curb and Gutter Removal
Per Lineal Foot, Install Sidewalk Per Square Foot, Install Curb and Gutter
Per Lineal Foot.
Motion by Dorry, second by
Anderson to Advertise for 2008 Season Bid
Prices for the following: Bituminous Mix Per Ton Laid, Seal Coat 11,000
Gallons, 500 Tons of Granite Rock, Crack Fill 5,000 Lineal Feet, 500 to
1,000 Tons of Class Five, Pit Run 500 Tons, Sidewalk Removal Per Square
Foot, Curb and Gutter Removal Per Lineal Foot, Install Sidewalk Per Square
Foot, Install Curb and Gutter Per Lineal Foot.
All in favor. 7-0. MCU.
9.f. EDA Board Recommendation:
Send Letter to the Upper MN Valley Regional Development Commission
expressing the City’s Continued Support of the Upper Minnesota River Art
Crawl.
Resolution 08-024, Approving
Sending Letter to the Upper MN Valley Regional Development Commission
expressing the City’s Continued Support of the Upper Minnesota River Art
Crawl.
Motion by Cunningham, second by
Randleman to approve Resolution 08-024,
Approving Sending Letter to the Upper MN Valley Regional Development
Commission expressing the City’s Continued Support of the Upper Minnesota
River Art Crawl.
Upon roll Call Vote the following
voted Aye: Randleman, Cunningham, Berkner, Johnson, Dorry, Meyer,
Anderson. Nay: None.
All in Favor. 7-0. MCU.
Ortonville City Council Regular Meeting Minutes March 17,
2008 Page 4 of 5
RECOMMENDATIONS OF CITIZEN
BOARDS, COMMITTEES AND COMMISSIONS: (cont.)
9.g. Library Board
Recommendation: Appoint Lisa Ross to the Library Board to fill the
unexpired term of Brenda Dinnel (Expiring January, 2009).
Motion by Meyer, second by
Berkner to Appoint Lisa Ross to the Library
Board to fill the unexpired term of Brenda Dinnel (Expiring January,
2009).
6-0-1. Dorry Abstaining. MC.
REPORTS FROM COUNCIL COMMITTEES:
10.a. MN Housing Partnership
Economic Development Task Force – City
Administrator David Lang noted the Housing Workgroup and the EDA shared a
booth at the Sport & Leisure Show on March 15th & 16th.
Discussion and questions followed regarding incentives for building a new
house in Ortonville.
UNFINISHED BUSINESS:
11.a. Finalize Selection Process
for Golf Course Clubhouse Manager/Operator.
The Golf Board will meet on
Thursday. The Manager/Operator will not be a City Employee but will be an
Independent Contractor. Discussion and questions followed.
Thompsons will receive a bill for
advertising costs for a new Manager. The Council authorized an increase in
the liability insurance limit to $2 million.
NEW BUSINESS:
12.a.
Approve Purchase of Furniture and Equipment for City Meeting Room located
at 315 Madison Avenue - $5,000.
Resolution 08-025, approving Purchase of Furniture and Equipment for City
Meeting Room located at 315 Madison Avenue - $5,000.
Motion
by Cunningham, second by Anderson to adopt
Resolution 08-025, Approval of Purchase of Furniture and Equipment for
City Meeting Room located at 315 Madison Avenue - $5,000.
Discussion and questions followed. Desirability of a more focused space
for the City Government was discussed.
Upon
roll call vote the following voted Aye: Randleman, Cunningham, Johnson,
Anderson. Nay: Berkner, Meyer, Dorry.
4-3. MC.
12.b.
EDA Director: It was noted the EDA should pay some of the City
Administrator’s costs along with expenses for copying and postage. Council
Member Dorry asked that the Fairway View profits be used to fund EDA
expenses. It was discussed that there is a need to evaluate the allocation
of staff, equipment and cost resources devoted to the EDA as compared for
the City Office. It was decided to schedule a Workshop to discuss
Resource Sharing between the EDA and the City.
Motion
by Dorry, second by Cunningham to schedule a
Council Workshop to evaluate the allocation of staff, equipment and cost
resources for the City.
All in favor. 7-0. MCU.
Ortonville City Council Regular Meeting Minutes March 17,
2008 Page 5 of 5
NEW BUSINESS: (cont.)
12.c.
Mike Dorry stated historically the Council packets have been completed on
Thursdays. Administrator Lang will follow up on this with City Staff.
12.d.
Paul Bunyan speed limit signs.
Motion
by Johnson, second by Randleman to refer the
need for speed limit signs on Paul Bunyan Street to the Street Committee.
All in
favor. 7-0. MCU.
City Clerk-Administrator Reports & Recommendations:
13.a.
Update: Cell Phone Acquisition City
Administrator Lang stated all in-house department heads will have cell
phone by the end of March.
13.b.
Update: Small Cities Development Grant Final Application
The City anticipates receiving a decision later this month.
13.c.
Update: Ortonville & Big Stone County Housing Study
The contract has been signed, and work will begin in April
13.d.
Update: MN Housing Finance Agency 2008 MN Cities Participation Program
Grant Application The City has received a
$100,000 grant for affordable home ownership.
13.e.
Update: Planning Commission Blog Web Site The
site will be operable in April.
13.f.
League of MN Cities 2008 Safety & Loss Control Workshops Registration
Lang noted the available workshop dates.
13.g.
Small Cities Development Grant Program Training Dates 04-08-08 and
04-15-08 EDA Board Members Randleman and Nypen
and EDA Director Lang are planning to attend the April 15th
session in Mankato.
13.h.
Local Board of Appeal and Equalization 5:00 PM 04-02-08
A reminder was made.
13.i.
Government Center Space Needs Survey Wold
Architects will return on April 2nd & 3rd.
13.j.
Promise Keepers Parks Spring Clean Up Opportunity 04-12-08
A reminder was given.
13.k.
Update: Minnesota River Regional Park Improvement Project Grant
Application Lang stated the City grant
application for $129,000 remains in the Legislative Bonding Bill.
ADJOURNMENT:
Motion
by Randleman, second by Dorry to adjourn at 8:30 P. M.
All in
favor. 7-0. MCU.
APPROVED:
ATTEST:
__________________
______________________
Blair
Johnson
David A. Lang
Mayor
Clerk-Administrator
