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MINUTES OF THE REGULAR MEETING OF THE ORTONVILLE CITY COUNCIL COUNTY OF BIG STONE, STATE OF MINNESOTA MONDAY, FEBRUARY 3, 2003 7:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL: Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M. Roll call was taken with the following being present: Lisa Berkner, Mel Reinke, Artie Arndt, Lenore Sellin, Mike Dorry with the following absent: Dan Oakes. City Staff Present: Char Grossman, Curtis Hormann. Media present: Ardith Eckardt. Others Present: Glenn Nelson, Paul Tinklenberg, Scott Hoeke, Jim Foster, Brad Schipper, Blair Johnson, Clyde Weros, Randy McEwen, Ken Archer, Sheila Thompson, Mark Thompson.
AGENDA AMENDMENTS: The following agenda amendments were offered by Reinke and seconded by Berkner and the motion did pass unanimously to approve the following agenda additions: Unfinished Business: 12.a Rita Road Resolution
New Business: 13.g Health Officer Appointment 13.h Set Public Hearing for Senior Housing 13.i Governor Pawlenty's visit 13.j City Office
RECOGNITIONS AND PRESENTATIONS: Ken Archer updated the council on the telephone system bids that have been reviewed by Barb Voecks and the Building Committee. The Idea-Com bid in the amount of $85,443.00 is being recommended by the Health Care Board for approval by the Council.
Dorry moved and Dinnel seconded that the following resolution be adopted:
RESOLUTION 03-013 RESOLUTION AWARDING BID FOR TELEPHONE SYSTEM
WHEREAS, the Health Care Board of the City of Ortonville had previously advertised for bids to be received for a telephone system for Ortonville Area Health Services, and
WHEREAS, bids have now been received and reviewed by the Health Care Board and the Council, and
WHEREAS, bids were received for the project as follows:
Total Bid CommWorld $ 65,748.20 Idea-Com $ 85,443.00 Frontier $ 87,632.10 Marco $ 90,593.00 Northwestern Communications $131,467.69
WHEREAS, upon the recommendation of the Health Care Board the bid of Idea-Com., in the amount of $85,443.00 has been determined by the Council to be the bid that meets the RFP as requested..
NOW THEREFORE BE IT RESOLVED by the Council that:
1. The bid of Idea-Com is hereby accepted.
2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.
3. Funds for said telephone system are included in the total expansion project funds.
Upon roll call vote the following voted aye: Reinke, Berkner, Sellin, Arndt, Dorry, Dinnel, and the following voted nay: none.
Resolution 03-013 passed this 3rd day of February 2003.
APPROVED:
_______________________ David Dinnel Mayor
ATTEST:
______________________________ Charleen K. Grossman City Clerk/Administrator
Archer reported that the architects and the Building Committee have reviewed furniture bids. The Health Care Board is recommending the bid of Interstate Office Products in the amount of $171,515.50.
Dinnel moved and Arndt seconded that the following resolution be adopted:
RESOLUTION 03-014 RESOLUTION AWARDING BID FOR FURNITURE
WHEREAS, the Health Care Board of the City of Ortonville had previously advertised for bids to be received for furniture for Ortonville Area Health Services, and
WHEREAS, bids have now been received and reviewed by the Health Care Board and the Council, and
WHEREAS, bids were received for the project as follows:
Total Bid % Bid Packages Complete Canfield’s Business Interiors $162,963.76 89% Pulse Products, Inc. $165,808.99 81% Interstate Office Products $171,515.50 100% Cooks, Inc. $196,258.40 100% Marco Business Products, Inc. $ 58,140.75 9%
WHEREAS, the bid of Interstate Office Products, in the amount of $171,515.50 has been determined by the Council to be the bid that meets the RFP as requested with a 100% complete package.
NOW THEREFORE BE IT RESOLVED by the Council that:
1. The bid of Interstate Office Products is hereby accepted.
2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.
3. Funds for said furniture are included in the total expansion project funds.
Upon roll call vote the following voted aye: Reinke, Berkner, Sellin, Arndt, Dorry, Dinnel, and the following voted nay: none.
Resolution 03-014 passed this 3rd day of February 2003.
APPROVED:
_______________________ David Dinnel Mayor
ATTEST:
______________________________ Charleen K. Grossman City Clerk/Administrator
Change Order #10 was discussed. Ken Archer explained the need for these changes for the completion of the project.
Berkner moved and Reinke seconded that the following resolution be adopted:
RESOLUTION 03-015RESOLUTION APPROVING HOSPITAL PROJECT CHANGE ORDERS
BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the Hospital Project change orders as recommended by the Health Care Board minutes of January 28, 2003 in the net change of $43,575.00 be and are hereby approved.
Upon roll call vote the following voted aye: Sellin, Arndt, Reinke, Dinnel, Berkner, Dorry and the following voted nay: none.
Resolution 03-015 passed this 3rd day of February 2003.
APPROVED:
_______________________ David Dinnel Mayor
ATTEST:
______________________________ Charleen K. Grossman City Clerk/Administrator
Brad Schipper reported that 4 bids have been received for ceiling tiles at Northridge. The Health Care Board is recommending the bid of Dallas I. Hanson in the amount of $12,000.00.
Reinke moved and Dinnel seconded that the following resolution be adopted:
RESOLUTION 03-016 RESOLUTION AWARDING BID FOR CEILING TILE AT NORTHRIDGE
WHEREAS, the Health Care Board of the City of Ortonville had previously advertised for bids to be received for ceiling tile for Northridge Residence, and
WHEREAS, bids have now been received and reviewed by the Health Care Board and the Council, and
WHEREAS, upon the recommendation of the Health Care Board the bid of Dallas I. Hanson, in the amount of $12,000.00 has been determined by the Council to be the low bid, and
NOW THEREFORE BE IT RESOLVED by the Council that:
1. The bid of Dallas I. Hanson is hereby accepted.
2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.
3. Funds for said ceiling tiles have been budgeted for in the 2003 Budget.
Upon roll call vote the following voted aye: Reinke, Berkner, Sellin, Arndt, Dorry, Dinnel, and the following voted nay: none.
Resolution 03-016 passed this 3rd day of February 2003.
APPROVED:
_______________________ David Dinnel Mayor
ATTEST:
______________________________ Charleen K. Grossman City Clerk/Administrator
Jim Foster explained the request of the Heath Care Board to increase the capitalization limit from $500 to $5,000. Upon recommendation of the Health Care Board, a motion was made by Berkner and seconded by Dinnel and the motion passed unanimously to increase the capitalization limit from $500 to $5,000 (Medicare maximum).
Ken Archer reported that due to the state budget deficit (that may have significant impact on the healthcare industry) the purchase of the CT scanner from Toshiba be put on hold. Upon recommendation of the Health Care Board, a motion was made by Dinnel and seconded by Reinke and the motion passed unanimously to put a hold on the purchase of the CT scanner until the budget deficit impact on healthcare is determined.
Archer reported that financing for short-term vs. long-term purchases would be presented to the Council at a later date. The Maxfield report was included in the packet only for the council review.
Clyde Weros and Randy McEwen, Moose Lodge members, were present to explain the need of obtaining a fire code variance from the City of Ortonville. Additional information was requested before any council action would be taken.
CONSENT AGENDA: Mayor Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Motion was made by council member Reinke, and seconded by council member Berkner, to approve the Consent Agenda which included the following items:
9.a: Motion approving proposed council minutes of January 13, 2003.
13.a: Motion approving Hospital project pay request #19 $146,623.50.
13.b: Reinke moved and Berkner seconded that the following resolution be adopted:
RESOLUTION 03-017 RESOLUTION APPROVING BIG STONE LAKE AREA CHAMBER OF COMMERCE GAMBLING LICENSE
BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the request by the Big Stone Lake Area Chamber of Commerce for permit LG220 for gambling activities at the Sport & Leisure Show is hereby endorsed and supported and the City Clerk/Administrator is hereby authorized to execute the necessary documents.
Upon roll call vote the following voted aye: Sellin, Berkner, Reinke, Dinnel, Arndt, Dorry, and the following voted nay: none.
Resolution 03-017 passed this 3rd day of February 2003.
APPROVED:
_______________________ David Dinnel Mayor
ATTEST:
______________________________ Charleen K. Grossman City Clerk/Administrator
13.c: Reinke moved and Berkner seconded that the following resolution be adopted:
RESOLUTION 03-018 RESOLUTION APPROVING BIG STONE COUNTY PHEASANTS FOREVER GAMBLING LICENSE
BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the request by the Big Stone County Pheasants Forever for permit LG220 for gambling activities at the Pheasants Forever Banquet is hereby endorsed and supported and the City Clerk/Administrator is hereby authorized to execute the necessary documents.
Upon roll call vote the following voted aye: Sellin, Berkner, Reinke, Dinnel, Arndt, Dorry, and the following voted nay: none.
Resolution 03-018 passed this 3rd day of February 2003.
APPROVED:
_______________________ David Dinnel Mayor
ATTEST:
Charleen K. Grossman City Clerk/Administrator
13.d: Motion approving renewal of Dew Daw Entertainment, Inc. consumption & display permit at Sioux Historic Pavilion.
13.e: Motion rescheduling February 17th meeting to February 18th due to the Presidents’ Day Holiday.
15. Motion approving payment of bills as presented.
With all members voting in favor, the motion carried.
COMMITTEE/BOARD REPORTS & RECOMMENDATIONS: The Golf Board is recommending that the City of Ortonville hire a Golf Course Superintendent. Blair Johnson has suggested that the part-time wages budgeted for 2003 be lowered to compensate for the hiring of a superintendent and keeping the other full-time employee. That upon the recommendation of the Golf Board, Arndt moved and Sellin seconded and the motion passed unanimously approving the advertising for the position of Golf Course Superintendent.A letter has been received from Scott Hoelke requesting the Council transfer his lease for the operation of the Golf Clubhouse for 2003 to Mark & Sheila Thompson. That upon the recommendation of the Golf Board, Dinnel moved and Reinke seconded and the motion passed unanimously approving the transfer of the Golf Clubhouse lease for the 2003 season to Mark & Sheila Thompson.That upon the recommendation of the Golf Board, Dinnel moved and Berkner seconded and the motion passed unanimously approving advertising to receive bids for furnace installation in the clubhouse. The Senior Center Board has set the rental fees for the Senior Center as follows: $ 50.00 rent, plus $25.00 for damage/cleaning $100.00 rent, plus $25.00 for damage/cleaning on City Holidays That upon the recommendation of the Senior Center Board, Reinke moved and Sellin seconded and the motion passed unanimously approving the 2003 rental fees for the Senior Center.UNFINISHED BUSINESS:Reinke moved and Sellin seconded that the following resolution be adopted:
RESOLUTION 03-019 AMENDING RESOLUTION NO. 03-09 APPROVING STREET IMPROVEMENTS ON RITA ROAD
WHEREAS, that upon the recommendation of the Street Committee, a 32’ road with curb & gutter be constructed, and
WHEREAS, the assessment of the improvement will be based upon a copayment schedule where property owners will pay 30% of the engineer’s estimates and the City will pay the balance of actual construction costs up to 70% of the Engineer’s estimate. All costs in excess of the estimate will be paid by Landowner.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Ortonville, Minnesota that the Rita Road improvement project construction begin in 2004, provided the City receives a Petition from all of the affected landowners requesting the improvement on these terms.
Upon roll call vote the following voted aye: Sellin, Reinke, Dinnel, Arndt, Dorry and the following voted nay: Berkner.
Resolution 03-019 passed this 3rd day of February 2003.
APPROVED:
_______________________ David Dinnel Mayor ATTEST:
______________________________ Charleen K. Grossman City Clerk/Administrator
NEW BUSINESS: Shawnda Johnson submitted quotes for equipment for the local access channel. Mayor Dinnel has reviewed and has recommended the purchase of the equipment from Alpha Video in the amount of $2,065.00.
Dinnel moved and Arndt seconded that the following resolution be adopted:
RESOLUTION 03-020 RESOLUTION AWARDING QUOTE FOR ACCESS CHANNEL EQUIPMENT
WHEREAS, quotes have been received and reviewed by Shawnda Johnson and David Dinnel, and
WHEREAS, quotes were received for the equipment as follows:
Total Quote Curt Johnson $1,732.76 Alpha Video $2,065.00
WHEREAS, the quote of Alpha Video, in the amount of $2,065.00 has been determined by the Council to be the quote that will provide the equipment for the access channel, and
NOW THEREFORE BE IT RESOLVED by the Council that the quote of Alpha Video is hereby accepted pending Mayor Dinnel’s conversation with Curt Johnson.
Upon roll call vote the following voted aye: Sellin, Reinke, Dinnel, Arndt, and the following voted nay: Dorry.
Resolution 03-20 passed this 3rd day of February 2003.
APPROVED:
_______________________ David Dinnel Mayor
ATTEST:
______________________________ Charleen K. Grossman City Clerk/Administrator
Dinnel moved and Reinke seconded and the motion passed unanimously approving the appointment of the Dr. Bryan Delage as the Health Officer.
There being no further business to come before the Council, Dorry moved the adjournment of the meeting and with no objections thereto, Dinnel adjourned the February 3, 2003 regular meeting of the Ortonville City Council at 8:25.
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