MINUTES OF THE REGULAR MEETING
OF THE ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
MONDAY, MARCH 3, 2003 7:00 PM
COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL:
Mayor Dinnel called the regular
meeting of the Ortonville City Council to order at 7:00 P.M. Roll call
was taken with the following being present: Lisa Berkner, Mel Reinke,
Lenore Sellin, Mike Dorry, Dan Oakes with the following absent: Artie
Arndt. City Staff Present: Char Grossman, Curtis Hormann. Media
present: Ardith Eckardt, John Paulson. Others Present: Terry Gere, Vicki
Grimli.
AGENDA AMENDMENTS:
The following agenda amendments
were offered by Reinke and seconded by Berkner and the motion did pass
unanimously to approve the following agenda additions:
6.b. Remove agenda item
Unfinished Business:
12.a Airport Liability Insurance
Artie Arndt arrived at 7:03 P.M.
RECOGNITIONS AND PRESENTATIONS:
Vicki Grimli, Ortonville Librarian, updated the Council on
the recent Library donut fund raiser. A profit of $1,205.04 from the fund
raiser will be used for either cultural activities at the library or for
additional maintenance items. Vicki also explained to the council that she
has been bringing the copy machine revenues into the City Office to be
deposited into the Library Fund. The Library will be purchasing the copy
machine supplies and the expenses will be taken from the Library Fund. A
$10,000.00 donation from the Hildegaard Olson Estate has been given to the
Ortonville Library with the stipulation that the City will invest this
money and deposit the interest into the Library Fund for their use.
Mayor Dinnel complimented Vicki on the excellent job
running the fund raiser.
CONSENT AGENDA:
Mayor Dinnel asked if there were any
additions, corrections, or deletions to be made to the Consent Agenda.
Motion was made by council member Oakes, and seconded by council member
Reinke, to approve the Consent Agenda which included the following items:
9.a: Motion approving proposed council
minutes of February 18, 2003.
10.a: Motion approving advertising for bids
for seal coating.
10.b: Motion approving advertising for bids
for crack filling.
13.a:
Oakes moved and Reinke seconded that the following resolution
be adopted:
RESOLUTION 02-021
RESOLUTION RETAINING LARSON ALLEN WEISHAIR & CO. LLP
FOR 2002 CITY FINANCIAL AUDIT
BE IT AND IT IS HEREBY RESOLVED by the
council of the City of Ortonville that the accounting firm of Larson Allen
Weishair & Co. LLP is retained to perform the 2002 financial audit for the
City of Ortonville in accordance with its engagement letter and that Mayor
and City Clerk/Administrator are hereby authorized to execute necessary
documents to carry out the intent of this resolution.
Upon roll call vote the following
voted aye: Dorry, Oakes, Sellin, Dinnel, Arndt, Berkner, Reinke, and the
following voted nay: none.
Resolution 02-021 passed this 3rd
day of March 2003.
APPROVED:
____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
13:b. Oakes moved and Reinke seconded that the following
resolution be adopted:
RESOLUTION 02-022
A RESOLUTION SUPPORTING LEGISLATION TO PROVIDE
IMPROVED FUNDING
OPTIONS FOR CITY STREET IMPROVEMENTS
WHEREAS, Minnesota contains over
135,000 miles of roadway, and over 19,000 miles--or 14 percent—are owned
and maintained by Minnesota’s 853 cities; and
WHEREAS, city streets are a separate
but integral piece of the network of roads supporting movement of people
and goods; and
WHEREAS, existing funding mechanisms,
such as Municipal State Aid (MSA), property taxes, special assessments and
bonding, have limited applications, leaving cities under equipped to
address growing needs.
WHEREAS, maintenance costs increase as
road systems age, and no city-large or small—is spending enough on roadway
capital improvements to maintain a 50-year lifecycle; and
WHEREAS, the Council of the City of
Ortonville finds it is difficult to develop adequate funding systems to
support the City’s needed street improvement and maintenance programs
while complying with existing State statutes; and
WHEREAS, the League of Minnesota
Cities, the Minnesota Public Works Association and the City Engineers
Association of Minnesota, have jointly sponsored the development of a
report entitled Funding Street Construction and Maintenance in Minnesota’s
Cities wherein (1) the street systems of the cities within the State are
inventoried; (2) the existing funding systems are detailed and evaluated;
and (3) recommendations are made; and
WHEREAS, cities need flexible policies
and greater resources in order to meet growing demands for street
improvements and maintenance.
NOW, THEREFORE, BE IT RESOLVED BY THE
COUINCIL OF THE CITY OF ORTOVILLE that this Council concurs with the
findings of the above referenced report, and fully supports the
recommendations contained in that report; and
BE IT FURTHER RESOLVED BY THE COUNCIL
OF THE CITY OF ORTONVILLE that this Council supports the adoption of
legislation that would provide cities with the policy options they need to
address current and future challenges in providing adequate street
improvement and maintenance programs.
ADOPTED by the Ortonville City Council
this 3rd day of March, 2003.
Upon roll call vote the following
voted aye: Dorry, Oakes, Sellin, Dinnel, Arndt, Berkner, Reinke, and the
following voted nay: none.
Resolution 02-022 passed this 3rd
day of March 2003.
APPROVED:
____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
13.c: Motion approving Hospital project pay request #20
$134,747.00.
15. Motion approving
payment of bills as presented.
With all members voting in favor, the
motion carried.
COMMITTEE/BOARD REPORTS &
RECOMMENDATIONS:
The Street Committee
is recommending that all remaining funds in the Street Department accounts
at the end of 2003 be placed in a special fund set aside for the Rita Road
project. That upon the recommendation of the Street Committee, Arndt
moved and Sellin seconded establishing the special Rita Road Project fund
using unused expenses from 2003. After discussion, Arndt rescinded
the motion. The Street Committee will review at the end of the 2003
Budget Year.
Terry Gere, Golf Board Chairman,
explained to the Council the need for a new furnace and air conditioning
unit for the clubhouse. Quotes have been obtained and reviewed by the
Golf Board. Funds for this project would come from the clubhouse and
course improvement budget.
Reinke moved and Arndt seconded that
the following resolution be adopted:
RESOLUTION 03-023
RESOLUTION ACCEPTING NELSON ELECTRIC’S ELECTRICAL QUOTE
FOR CLUBHOUSE ELECTRIC FURANCE AND CENTRAL AIR CONDITIONING
WHEREAS, the Golf Board of the City of Ortonville
had previously solicited quotes for electrical work for a clubhouse
electric furnace and central air conditioning, and
WHEREAS, quotes were received as follows:
Nelson Electric,
Inc. $ 2,485.00
Alternate Bid
$ 155.00
Barr’s Electric,
Inc. $ 3,700.00
Alternate
Bid $ 185.00
WHEREAS, quotes have been reviewed by the Council, and
WHEREAS, upon the recommendation of the Golf Board, the
quote of Nelson Electric, Inc., Ortonville, Minnesota in the amount of
$2,485.00 and Alternate Bid $155.00 has been determined by the Council to
be the lowest responsible bid for the Project.
NOW THEREFORE BE IT RESOLVED by the Council that:
1. The quote is hereby accepted.
2.
That the Mayor and Clerk-Administrator be and
are hereby authorized to execute necessary contract documents with Nelson
Electric, Inc.
Upon roll call vote the following voted aye: Dinnel, Arndt,
Sellin, Oakes, Berkner, Reinke, Dorry and the following voted nay: None.
Resolution 03-023 passed this 3rd day of March
2003.
APPROVED:
_____________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
Berkner moved and Sellin seconded that
the following resolution be adopted:
RESOLUTION 03-024
RESOLUTION ACCEPTING
BERKNER PLUMBING & HEATING’S MECHANICAL QUOTE FOR CLUBHOUSE ELECTRIC
FURANCE AND CENTRAL AIR CONDITIONING
WHEREAS, the Golf Board of the City of Ortonville
had previously solicited quotes for mechanical work for a clubhouse
electric furnace and central air conditioning, and
WHEREAS, quotes were received as follows:
Berkner Plumbing &
Heating $ 8,165.00
Alternate Bid
$ 200.00
Ortonville Plumbing & Heating $ 9,945.00
Alternate
Bid $ 200.00
Bill’s Plumbing & Heating
$12,250.00
Hynnek Bros. Plumbing & Heating $
8,690.00
Alternate Bid
$ 70.00
Larry’s
Refrigeration $ 7,195.00
Sales Tax Not Included
Alternate
Bid $ 150.00
WHEREAS, quotes have been reviewed by the Council, and
WHEREAS, upon the recommendation of the Golf Board, the
quote of Berkner Plumbing & Heating, Ortonville, Minnesota in the amount
of $8,165.00 and Alternate Bid $200.00 has been determined by the Council
to be a responsible bid for the Project.
Upon roll call vote the following voted aye: Arndt, Sellin,
Berkner, abstaining: Reinke and the following voted nay: Dinnel, Dorry,
Oakes. Resolution failed.
Oakes moved and Dorry seconded and the motion passed
unanimously for Mayor Dinnel to review and compare the mechanical bids for
the clubhouse electric furnace and central air conditioning and report
back at the March 17th meeting.
Reinke
moved and Dinnel seconded that the following resolution be adopted:
RESOLUTION 02-025
RESOLUTION APPROVING LMCIT AIRPORT LIABILITY COVERAGE
BE IT AND IT IS HEREBY RESOLVED by the
council of the City of Ortonville that the LMCIT Airport Liability
Coverage be approved in the amount of $1,378.00 including terrorism
coverage. Strong Insurance will be the agent handling the insurance.
Upon roll call vote the following
voted aye: Dorry, Oakes, Sellin, Dinnel, Arndt, Berkner, Reinke, and the
following voted nay: none.
Resolution 02-025 passed this 3rd
day of March 2003.
APPROVED:
____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
ADJOURNMENT:
There being no further business to
come before the Council, Oakes moved the
adjournment of the meeting and with no objections thereto, Dinnel
adjourned the March 3, 2003 regular meeting of the Ortonville City Council
at 7:43 P.M.
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