MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, OCTOBER 20, 2003 7:00 P.M.

SENIOR CITIZENS CENTER

CALL TO ORDER AND ROLL CALL:

President Pro-Tem Oakes called the regular meeting of the Ortonville City Council to order at 7:00 P.M.  Roll call was taken with the following being present: Lisa Berkner, Mel Reinke, Artie Arndt, Lenore Sellin, Mike Dorry with the following absent:  Dave Dinnel.  City Staff Present: Char Grossman, Curt Hormann, Dave McLaughlin.  Media Present:  Beth Fuller.  Others Present:  Ken Archer, Mary Zahn, Kristin Roe, Ron Athey, Mark Thompson, Mike Wadsworth, Dan Wilson

AGENDA AMENDMENTS:                     

A motion was offered by Berkner and seconded by Reinke and did pass unanimously to approve the agenda as amended:

Additions:

Recognitions/Presentations/Introductions:

6.c       Ron Athey

Unfinished Business:

12.c     Credit card business

New Business:

13.c     Police Work

13.d     Public hearing to discuss budget cuts

RECOGNITIONS AND PRESENTATIONS:

Mary Zahn and Kristin Roe were present to request the council support of the teen center by contributing toward the payment of the utility bills.  Zahn reported that the center is being used by between 20 and 80 kids each day.

Berkner moved and Reinke seconded that the following resolution be adopted:

RESOLUTION 03-094

APPROVAL OF DONATION TO TEEN CENTER

BE IT AND IT IS HEREBY RESOLVED, by the City Council of the City of Ortonville that a $300.00 utility donation to the Teen Center be approved.

Upon roll call vote the following voted aye: Berkner, Reinke and the following voted nay: Dorry, Arndt, Oakes, Sellin.  Resolution failed.

Arndt moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 03-095

APPROVAL OF DONATION TO TEEN CENTER

BE IT AND IT IS HEREBY RESOLVED, by the City Council of the City of Ortonville that a $1,500.00 utility donation to the Teen Center be approved.

Upon roll call vote the following voted aye: Dorry, Arndt and the following voted nay: Reinke, Oakes, Sellin, Berkner.  Resolution failed.

RESOLUTION 03-096

APPROVAL OF DONATION TO TEEN CENTER

BE IT AND IT IS HEREBY RESOLVED, by the City Council of the City of Ortonville that a $750.00 utility donation to the Teen Center be approved.

Upon roll call vote the following voted aye: Dorry, Reinke, Oakes, Sellin, Berkner and the following voted nay: Arndt.

Resolution 03-093 passed this 20^th day of October 2003.

                                                APPROVED:

                                                                                    ____________________       

Dan Oakes

President Pro-Tem

ATTEST:                                            

_____________________

Charleen K. Grossman

City Clerk-Administrator         

Ken Archer updated the Council on progress of the kidney dialysis project and the need

for a architectural agreement.

 Dorry moved and Oakes seconded that the following resolution be adopted:

RESOLUTION 03-097

RESOLUTION APPROVING ARCHITECTUAL AGREEMENT                                                   WITH GROUP II FOR THE KIDNEY DIALYSIS PROJECT

WHEREAS, an agreement entered into between Group II and the City of Ortonville, to provide architectural services for the kidney dialysis project in the old clinic building is hereby approved as follows:

1.      Agreement approval pending City Attorney review.

2.      Provide architectural services for the kidney dialysis project as requested by the City of Ortonville.

3.      That the Mayor and Clerk-Administrator are hereby authorized to sign said agreement.

Upon roll call vote the following voted aye: Dorry, Reinke, Oakes, Sellin, Berkner, Arndt and the following voted nay: none.

Resolution 03-094 passed this 20^th day of October 2003.

                                                APPROVED:

                                                                                    ____________________       

Dan Oakes

President Pro-Tem

ATTEST:                                            

_____________________

Charleen K. Grossman

City Clerk/Administrator

The use of the old clinic building was discussed.  There are questions concerning who will be paying the pending bills.  At the present time the City will be paying the bills for the clinic building.  No further action was taken.

NEW BUSINESS:

Oakes moved and Reinke seconded and the motion passed unanimously approving the

application from Big Stone Entertainment Inc. – Michael Wadsworth for a Non-

Intoxicating Malt Liquor License at Sioux Historic contingent of the finalizing the sale of

the business, pending obtaining liability insurance and correctly completing the

license application.

RECOGNITIONS AND PRESENTATIONS:

Ron Athey provided quotes for the purchase of a fire department pickup from Car City - $25,000.00 and Pro Auto - $22,000.00.  The $15,000.00 U.S. Fish & Wildlife Grant was received in September.  The additional $7,000.00 will be used from the Fire Department capital expenditure funds. 

Reinke moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 03-098

RESOLUTION ACCEPTING THE QUOTE FROM PRO AUTO FOR PURCHASE OF A FIRE DEPARTMENT PICKUP

WHEREAS, the Council of the City of Ortonville approves the purchase of a Fire Department pickup as recommended by Ron Athey, Fire Chief, in the amount of $22,000.00, and

WHEREAS, the purchase price of the pickup ($22,000) and the additional equipment needed to equip the pickup will not total over $30,000.00, and

BE IT AND IT IS HEREBY RESOLVED that capital funds for the purchases have been approved by the City Council and will be obtained from the Fire Department capital expenditure funds.

Upon roll call vote the following voted aye: Dorry, Reinke, Oakes, Sellin, Berkner, Arndt and the following voted nay: none.

Resolution 03-095 passed this 20^th day of October 2003.

                                                APPROVED:

                                                                                    ____________________       

Dan Oakes

President Pro-Tem

ATTEST:                                            

_____________________

Charleen K. Grossman

City Clerk/Administrator

CONSENT AGENDA:

Oakes asked if there were any additions, corrections, or deletions to be made to the Consent Agenda.  Motion was made by Sellin and seconded by Reinke, to approve the Consent Agenda which included the following items:

9.a:                   Motion approving proposed council minutes of October 6, 2003.

12.a:                 Second Reading of Ordinance (Ordinance 03-07) to repeal Ordinance No. 366.

12.b:                Second Reading of Ordinance (Ordinance 03-08) pertaining to vacation of Union Street

13.a                 Motion approving MN Dept. of Agriculture Notice of Intent – Enforcement Action – Golf Course.

15.                   Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

COMMITTEE/BOARD REPORTS & RECOMMENDATIONS:

Oakes moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 03-099

RESOLUTION HIRING PART TIME SEASONAL GOLF EMPLOYEE

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the hiring of Ben Rudnick as part-time seasonal Golf Course employee at step 1 of the seasonal employee pay schedule is hereby approved.

Upon roll call vote the following voted aye: Dorry, Reinke, Oakes, Berkner, Sellin, Arndt and the following voted nay: none.

Resolution 03-096 passed this 20^th day of October 2003.

                                                                                    APPROVED:

                                                                                    _______________________

                                                                                    Dan Oakes

                                                                                    President Pro-Tem

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Mark Thompson addressed the Council with concerns of the operation of the Golf Clubhouse.  Issues that the golf board have reviewed are the grease pit, credit card fees, and water softener 

A motion was made by Berkner and seconded by Oakes not to reimburse the Thompson’s

for the expense of having a grease pit at the Ortonville Golf Clubhouse for the 2003

season.  Motion passed 4-2 - Sellin, Reinke voting no.

A committee of Council Members Reinke and Berkner and also golf board members will begin reviewing 2004 Golf Clubhouse issues: lease agreement, credit card usages, water softener.

NEW BUSINESS:

Policing of dances in Ortonville was discussed.  It was the consensus of the council for the police department to continue to do as has been done in the past.  The proprietor of the business will pay directly to the police officers.

Arndt moved and Sellin seconded and the motion passed unanimously requesting public

input on the upcoming Budget Cuts at the November 3^rd, Regular Council Meeting at 7:00

P.M.

ADJOURNMENT:

There being no further business to come before the Council, Dorry moved the adjournment of the meeting and with no objections thereto, Oakes adjourned the October 20, 2003 regular meeting of the Ortonville City Council at 8:55 P.M..

__________________________________

Charleen K. Grossman, City Clerk-Administrator