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MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY,  DECEMBER 1, 2003 7:00 P.M.

SENIOR CITIZENS CENTER

 

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M.  Roll call was taken with the following being present: Lisa Berkner, Dan Oakes, Artie Arndt, Lenore Sellin, Mel Reinke with the following absent:  Mike Dorry.  City Staff Present: Char Grossman, Curt Hormann, Bill Lund.   Media Present:  Kris Goehring Street, Holly Hilbrands.  Others Present:   Blair Johnson, Terry Gere, Matyas Sundheim, John Wiik, Joan Hasslen.

 

AGENDA AMENDMENTS:                     

A motion was offered by Reinke and seconded by Arndt and did pass unanimously to approve the agenda as amended:

 

Additions:

Recognitions/Presentations/Introductions

6.a       Ad Hoc Golf Lease Committee

 

Unfinished Business

12.b     Budget

12.c     City Dock

 

New Business

13.b     Audio System

 

RECOGNITIONS AND PRESENTATIONS:

Blair Johnson explained the needs of the Ortonville Golf Course for an automatic sprinkler system.  With this type of system the course would be in better condition, which might promote additional memberships and rounds of golf.  Besides generating additional revenues, the City would save the cost of a night time water.

 

Oakes moved and Arndt seconded and the motion passed unanimously approving the golf

board recommendation to seek bids for a automatic golf course sprinkler system with

MTI preparing the specifications for the project.  Additional funds for the project will be

a loan from the Light Fund of $50,000 to be paid back $10,000 per year.

 

Bill Lund has received quotations for 15 used golf cars to upgrade the City fleet. 

Quotes from NB Golf Cars in the amount of $2,325.00 for 2001 Club Cars and from

Midwest Golf Car, Inc. in the amount of $2,300.00 for 2000 Yamaha Cars have been

received.  The golf board has deliberated over the two types of carts and are

recommending the more equipped newer 2001 Club Cars.

 

Oakes moved and Reinke seconded that the following resolution be adopted:

 

 RESOLUTION 03-110

RESOLUTION AWARDING QUOTE OF NB GOLF CARS FOR 15 CARS

 

WHEREAS, the Golf Board of the City of Ortonville have received quotations for the purchase of 15 used golf cars, and

 

WHEREAS, quotes received were reported as follows:  NB Golf Cars Inc. - $2,325.00 per car and Midwest Golf Car, Inc. - $2,300.00 per car, and

 

WHEREAS, quotes have been reviewed by the Golf Board and the Board has made recommendation for the bid award, and

 

WHEREAS, the quote of ND Golf Cars Inc. in the amount of $34,875.00 for the purchase of the 15 is hereby accepted.

 

Upon roll call vote the following voted aye: Oakes, Sellin, Berkner, Arndt, Dinnel, Reinke and the following voted nay: none.

 

Resolution 03-110 passed this 1st day of December 2003.

 

                                                                                    APPROVED:

                                               

                                                                                    ____________________       

David Dinnel

Mayor

                                   

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

Upon the recommendation of the golf board, Dinnel moved and Reinke seconded and the

motion passed unanimously authorizing the advertising for the sale of 15 used golf cars.

 

A discussion as to the purpose of the ad hoc golf lease committee was held.  There has

been concerns as to a conflict of interest within the committee.  Mayor Dinnel feels that

the golf board and the Thompson’s should be included in the preparation of the clubhouse

lease.   Council Members Reinke and Oakes, along with the golf board and Mark and

Sheila Thompson will meet and come back to the City Council with recommendation for

a clubhouse lease.

 

 

 

Matyas Sundhiem was present to request a letter of support for the Bonanza Education

Center efforts to acquire the Eahtonka.   Dinnel moved and Reinke seconded and the

motion passed unanimously authorizing a letter of support to the Bonanza Education

Center to acquire the Eahtonka.

 

CONSENT AGENDA:

Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda.  Motion was made by Oakes and seconded by Sellin, to approve the Consent Agenda (with the exception of 9.b Council Minutes – 12/4/03) which included the following items:

 

9.a                   Motion approving proposed council minutes of December 1, 2003

 

13.a                 Motion approving the resignation of Jim Larson from the Library Board.

 

15.                   Motion approving payment of bills as presented.

 

With all members voting in favor, the motion carried.

 

UNFINISHED BUSINESS:

A letter has been received from Big Stone County inquiring as to the intent of the City of Ortonville regarding forfeited properties. Discussion as to if the City should obtain the parcels in the Cashtown area that have been forfeited to the State of Minnesota for non-payment of property taxes.  Dinnel moved and Reinke seconded and the motion passed unanimously to refer the request to the EDA to determine if there is interest in this project

 

Arndt moved and Sellin seconded if the EDA chooses not to accept the property the City Council will request the conveyance of the property to the City.  Motion withdrawn.  Oakes will check on the obligation the County has on the removal of the dilapidated buildings.

 

Artie moved and Oakes seconded that the following resolution be adopted:

 

RESOLUTION 03-111

RESOLUTION AWARDING QUOTE FOR LAKESIDE PARK DOCK

 

WHEREAS, the Street Committee had previously solicited quotes for a dock to replace the damaged Lakeside Park dock, and

 

WHEREAS, Project quotes were received as follows: Ortonville Marine $13,419.00 and Curt’s Sports Center $13,972.80, and

 

WHEREAS, the quote of Ortonville Marine, Ortonville, Minnesota in the amount $13,419.00 has been determined by the Council to be the lowest responsible quote for the Project.

 

NOW THEREFORE BE IT RESOLVED by the Council that upon the recommendation of the street committee, the quote of Ortonville Marine is hereby accepted with funds coming from the following:  Insurance Monies - $2,700; Docks - $3,200; Beach - $5,000 (If needed) and the remaining balance from donations.

 

Upon roll call vote the following voted aye: Sellin, Arndt, Oakes and the following voted nay: Reinke, Berkner, Dinnel.

 

Resolution 03-111 failed.       

 

There has been a special park board meeting scheduled to discuss the purchase of the dock.

 

John Wiik, Moorhead Media, explained to the council as to what he had done to improve the audio portion of the recorded Council Meetings.  He is recommending new microphones and a mixer to upgrade the system.  Dinnel moved and Oakes seconded and the motion passed unanimously requesting a formal quote from Wiik for his recommended equipment.

 

CITY CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

Vicki Glimli, Ortonville Librarian, was in the City Office and has reported that they have received grants and donations in an amount that will pay for the purchase of six computer systems for the Library.

 

ADJOURNMENT:

Dinnel adjourned the meeting until 5:30 P.M. on December 4, 2003 in the City Office Council Chambers.

 

 

 

__________________________________

Charleen K. Grossman, City Clerk-Administrator