MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, DECEMBER 15, 2003 7:00 P.M.

SENIOR CITIZENS CENTER

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M. Roll call was taken with the following being present: Lisa Berkner, Mike Dorry, Artie Arndt, Lenore Sellin, Mel Reinke with the following absent: Dan Oakes. City Staff Present: Char Grossman, Curt Hormann. Media Present: Kris Goehring Street. Others Present: Ron Athey, Sue Kaercher-Blake, Orlou Mittelstadt, Laverne Kaye.

AGENDA AMENDMENTS:

A motion was offered by Reinke and seconded by Berkner and did pass unanimously to approve the agenda as amended:

Deletion:

Recognitions/Presentations/Introductions

6.a Waste Management – Contract

Additions:

Recognitions/Presentations/Introductions

6.a Ron Athey – Big Stone Lake Area Snow Riders

6.c Big Stone Lake Chamber of Commerce – Sue Kaercher-Blake

Recommendations of Citizen Boards, Committees and Commissions

10.b Park Board Minutes - December 11, 2003

RECOGNITIONS AND PRESENTATIONS:

Ron Athey, Ortonville Fire Chief, requested the use of capital expenditure money for the $2,000 that the City needs to spend to receive the $1,000 DNR grant. The funds will be used to purchase wild land firefighting gear and equipment. This equipment will improve the safety of the fire personnel and enhance the ability to effectively fight wild land fires.

Dinnel moved and Reinke seconded that the following resolution be adopted:

RESOLUTION 03-112

RESOLUTION APPROVING PURCHASE OF WILD LAND FIREFIGHTING GEAR AND EQUIPMENT FROM CAPITAL FUNDS

WHEREAS, to receive a DNR grant for $1,000 the City of Ortonville will provide additional funds for the purchase of equipment from fire capital expenditure funds, and

WHEREAS, the Council of the City of Ortonville approves Ron Athey’s request to purchase wild land firefighting gear and equipment in the amount of $2,000 from the fire department capital expenditure funds, and

BE IT AND IT IS HEREBY RESOLVED that the Mayor and City Clerk-Administrator are authorized to execute the grant agreement on behalf of the City of Ortonville.

Upon roll call vote the following voted aye: Dorry, Sellin, Berkner, Arndt, Dinnel, Reinke and the following voted nay: none.

Resolution 03-112 passed this 15^th day of December 2003.

APPROVED:

____________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

Ron Athey, Big Stone Lake Area Snow Riders, requested the use of Lakeside Park on

February 28 and 29 for snowmobile races. A permit has been received from the Sheriff

Department to conduct the races on Big Stone Lake. Dorry moved and Arndt seconded

and the motion passed unanimously authorizing the use of Lakeside Park by the

snowmobile club for the February 28 and 29 races.

Upon the recommendation of Ron Athey, Dinnel moved and Reinke seconded and the motion passed unanimously approving the following 2004 Fire Department appointments:

Ron Athey – Chief

Randy McLain - Asst. Chief

Tom Kindt - Treasurer

Jerry Wiegman - Secretary

John Hynnek - Training Officer

Dallas Hansen - Safety Officer

Sue Kaercher-Blake representing Big Stone Lake Area Chamber of Commerce is

requesting that the City of Ortonville officially designate the chamber as the “Tourism

Bureau”. Sellin moved and Dinnel seconded and the motion passed unanimously to

consider the Chamber’s request at the next City Council meeting.

CONSENT AGENDA:

Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Motion was made by Berkner and seconded by Sellin, to approve the Consent Agenda which included the following items:

9.a Motion approving proposed council minutes of December 1, 2003

13.a Berkner moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 03-113

RESOLUTION APPROVING LEVIED ACCOUNTS

BE IT AND IT IS HEREBY RESOLVED that the properties as listed on file in the Office of the City Clerk/Administrator be levied for frozen water meters.

Upon roll call vote the following voted aye: Dinnel, Sellin, Arndt, Reinke, Berkner, Dorry, and the following voted nay: none.

Resolution 03-113 passed this 15^th day of December 2003.

APPROVED:

____________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

13.b Motion approving Hospital project pay request #25-Final $133,254.12

13c: Berkner moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 03-114

RESOLUTION APPROVING AIRPORT HANGER/TIE-DOWN LEASE AGREEMENTS

BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota that agreements between the City of Ortonville and Bryan & Kristi Delage,

B & T Flying Club, Dallas I. Hanson, MD Aviation and Todd & Sara Verheul be and are hereby approved to provide storing/parking of a aircraft for a one year period beginning

January 1, 2004 and that the Mayor and Clerk-Administrator are hereby authorized to sign such agreements.

Upon roll call vote the following voted aye: Reinke, Berkner, Sellin, Arndt, Dorry, Dinnel, and the following voted nay: none.

Resolution 03-114 passed this 15^th day of December 2003.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

15. Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

Dinnel moved and Berkner seconded and the motion passed unanimously to correct the

December 4, 2003 meeting minutes regarding painting the entire downstairs of the City

Rest Room on Main Street.

COMMITTEE/BOARD REPORTS & RECOMMENDATIONS:

Upon recommendation of the Airport Board, Reinke moved and Berkner seconded and the motion passed unanimously approving the Five Year Capital Improvement Program included in the Airport Board minutes of December 9, 2003.

Arndt moved and Dinnel seconded that the following resolution be adopted:

RESOLUTION 03-115

RESOLUTION AWARDING QUOTE FOR LAKESIDE PARK DOCK

WHEREAS, the Street Committee had previously solicited quotes for a dock to replace the damaged Lakeside Park dock, and

WHEREAS, quotes were received as follows: Ortonville Marine $13,419.00 and Curt’s Sports Center $13,972.80, and

WHEREAS, the Park Board has reviewed the quotes and are recommending the quote of Ortonville Marine in the amount of $13,419.00, and.

NOW THEREFORE BE IT RESOLVED by the Council that upon the recommendations of the street committee and the park board, the quote of Ortonville Marine is hereby accepted with funds coming from the following: Insurance Monies - $2,700; Docks - $3,100; Donations - $3,100 and possibly more and Beach - $4,600 (if needed).

Upon roll call vote the following voted aye: Sellin, Arndt, Reinke, Berkner, Dinnel, Dorry and the following voted nay: none.

Resolution 03-115 passed this 15^th day of December 2003.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

Upon the recommendation of the Park Board, Dinnel moved and Dorry seconded and the

motion passed unanimously that all dock action/requests go through the Park Board.

REPORTS FROM COUNCIL COMMITTEES:

Upon the recommendation of the Utility Committee, Reinke moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 03-116

RESOLUTION APPROVING THEIN WELL COMPANY PREVENTIVE

MAINTENANCE CONTRACT

BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota that the agreement between the City of Ortonville and Thein Well Company be and is hereby approved to provide annual preventive maintenance well and pump inspection at a fee of $210.00 beginning January 1, 2004 and that the Mayor and Clerk-Administrator are hereby authorized to sign such agreements.

Upon roll call vote the following voted aye: Reinke, Berkner, Sellin, Dinnel, Dorry, Arndt and the following voted nay: none.

Resolution 03-116 passed this 15^th day of December 2003.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

The Utility Committee is recommending an additional increase of residential electrical

rates effective April 1, 2004 from $.049 to $.053. After discussion Dinnel moved and

Sellin seconded and the motion passed unanimously to table the request until the budget

letter goes out to the citizens of Ortonville.

UNFINISHED BUSINESS:

Upon the recommendation of the City Council Airport Committee, Berkner moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 03-117

RESOLUTION CONTRACTING FOR MANAGEMENT OF AIRPORT

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that an annual contract for the management of the Ortonville Municipal Airport be entered into between the City of Ortonville and Todd Verheul effective January 1, 2004, and

BE IT FURTHER RESOLVED that upon execution of a contract by Todd Verheul, the Mayor and Clerk/Administrator are authorized to execute said contract on behalf of the City of Ortonville.

Upon roll call vote the following voted in favor: Dinnel, Reinke, Dorry, Berkner, Arndt, Sellin, and the following voted against: none.

Resolution 03-117 passed this 15^th day of December 2003.

APPROVED:

____________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

A discussion was held as to the format of the budget letter that will be mailed to the

citizens and businesses in Ortonville. It was decided that the letter should be kept as

short and informational as possible. Reinke moved and Sellin seconded to mail a two

sided budget letter containing a narrative on one side and the expense and revenue

comparisons of city departments on the other side. The date for the council

meeting to discuss the budget cuts will be on January 26, 2004 at 7:00 P.M. at the

Senior Citizen Center and the deadline to received public input will be January 21, 2004.

Motion passed 5-1 – Dorry voted no.

NEW BUSINESS:

Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 03-118

RESOLUTION INCREASING COST OF LIVING ADJUSTMENT AND INCREASING THE CAFETERIA PLAN FOR 2004

WHEREAS, the budget committee has considered cost of living and cafeteria plan adjustments during the 2004 budget preparation, and

BE IT AND IT IS HEREBY RESOLVED, that a 2% cost of living adjustments to the city’s grade/step program and a $25.00 increase in the cafeteria plan for all full-time and regular part-time employees be approved effective January 1, 2004.

Upon roll call vote the following voted aye: Sellin, Reinke, Berkner, Dinnel, Dorry, and the following voted nay: Arndt.

Resolution 03-118 passed this 15^th day of December 2003.

APPROVED:

____________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

CITY CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

The State Auditor is conducting a special study on municipal enterprise activity. The survey is being completed with the help of all supervisors. The survey is to collection information on why cities create enterprises and how they account for these activities.

ADJOURNMENT:

There being no further business to come before the Council, Berkner moved the adjournment of the meeting and with no objections thereto, Dinnel adjourned the December 15, 2003 regular meeting of the Ortonville City Council at 8:27 P.M.

__________________________________

Charleen K. Grossman, City Clerk-Administrator