MINUTES OF THE REGULAR MEETING
OF THE ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
MONDAY, APRIL 21, 2003 7:00 PM
COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL:
Mayor Dinnel called the regular
meeting of the Ortonville City Council to order at 7:00 P.M. Roll call
was taken with the following being present: Mel Reinke, Artie Arndt,
Lenore Sellin, Mike Dorry, Dan Oakes with the following absent: Lisa
Berkner. City Staff Present: Char Grossman, Curt Hormann, Roger Anderson,
David McLaughlin. Media present: John Paulson, Beth Fuller. Others
Present: Jim Foster, Ken Archer, Roman Taffe, Bob Pflueger, Mel Ehlert,
Marilyn Lindahl, Nash Perrine, Garry Swenson, Greg Peterson, Dianne
Radermacher, Ben Schmidt, Darrel Farr, Joan Hasslen, Paula Reisdorph, Jim
Schulz, Ron Athey, Brent Christiansen.
AGENDA AMENDMENTS:
A motion was offered by Reinke and
seconded by Arndt and did pass unanimously to approve the following agenda
additions and deletions:
Unfinished Business:
12.a City Clerk Administrator Evaluation
12.b Senior Living Agreement
New
Business:
13.n Capital Equipment Purchases
13.o Golf Board Meeting April 17, 2003
13.p RDC – Jobz Contact Person
Lisa Berkner arrived at 7:05.
RECOGNITIONS AND PRESENTATIONS:
Jim Foster presented the OAHS audit report for the year
ended September 30, 2002 prepared by the firm of Larson Allen Weishair &
Co. Foster reported that OAHS is a financially healthy facility.
Ken Archer presented a summary of the equipment lease for
OAHS in the amount of $980,000.
Member Dinnel introduced the following resolution and moved
its adoption:
RESOLUTION 03-035
RESOLUTION
APPROVING AN EQUIPMENT LEASE FINANCING
WHEREAS, on the City of Ortonville (the “City”) plans to
acquire certain equipment necessary for municipal purposes (the
“Equipment”) pursuant to a lease-purchase financing; and
WHEREAS, bids for the lease-purchase financing (the
“Lease”) of the Equipment were solicited on the City’s behalf by Ehlers &
Associates, Inc.; and
WHEREAS, in entering into the Lease the City is exercising
powers granted by Minnesota Statutes, Section 465.7l.
NOW THEREFORE, BE IT RESOLVED By the City Council of the
City of Ortonville, Big Stone County, Minnesota, as follows:
Section 1. Acceptance of Offer. The offer of
Wells Fargo Brokerage Services, LLC (in association with Wells Fargo Bank
SD, N.A. (Big Stone City) (the “Lessor”) to finance the Equipment
pursuant to the Lease is hereby accepted.
Section 2. Approval of Documents. The Lease and
such other documents and certificates as are contemplated thereby or
necessary in connection therewith to be prepared by the Lessor are hereby
approved with such deletions, completions and changes as are necessary and
appropriate and approved by Bond Counsel and the City Attorney. The Mayor
and City Administrator-Clerk are hereby authorized and directed to execute
the Lease and such other documents and certificates after approval by Bond
Counsel and City Attorney.
Section 3. No General Obligation Pledge: Initial
Appropriation. The Lease is not a general obligation of the City but
rather is payable from amounts to be annually appropriated by the City,
and the full faith, credit and taxing powers of the City shall not be and
are not pledged. The City hereby makes an initial appropriation for the
portion of the rental payments in fiscal year which ends December 31,
2003.
Section 4. Headings. Headings in this resolution
are included for convenience of reference only and are not a part hereof,
and shall not limit or define the meaning of any provision hereof.
The motion for the adoption of the foregoing resolution was
duly seconded by Member Reinke, and upon vote being taken thereon, the
following voted in favor thereof: Dinnel, Dorry, Sellin, Berkner, Arndt,
Oakes, Reinke
and the following voted against the same: none
whereupon the resolution was declared duly passed and adop
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
Ken Archer presented the
recommendation from the Health Care Board to approve the Sioux Valley
management agreement.
Dinnel moved and Dorry seconded that the following
resolution be adopted
RESOLUTION 03-036
RESOLTUION
APPROVING AMENDMENT TO NETWORK AGREEMENT
THIS AMENDMENT TO NETWORK AGREEMENT is
entered into as of February 1, 2003 by and between Sioux Valley Regional
Health Services (“SVRHS”) and Ortonville Area Health Services, on behalf
of the City of Ortonville, Minnesota (“OAHS”).
WHEREAS, SVRHS, f/k/a Sioux Valley
Health Network, and OAHS entered in that certain Network Agreement dated
as of January 26, 1998, relating to the provision of management and
network services by SVRHS to OAHS (the “Agreement”); and
WHEREAS, the parties desire to amend
the Agreement to extend the term of the Agreement and to provide for
certain other provisions.
NOW, THEREFORE, it is mutually agreed
by and between the parties as follows:
1.
The term of the Agreement, as provided in
Section IX, is hereby extended for an additional five-year period,
commencing on February 1, 2003 through and including January 31, 2008.
Notwithstanding the foregoing, either part may provide notice to the other
party of its intent to terminate the Agreement upon one hundred twenty
(120) days’ prior written notice.
2.
Section VII(A) is hereby amended to provide
that OAHS shall pay SVRHS a management and network fee equal to $4,460.27
per month, inclusive of SVRHS’ liaison travel expenses, adjusted annually
by the change in the Consumer Price Index (CPI).
3.
Except as expressly modified by this
Amendment, all other terms and conditions of the Agreement will remain in
full force and effect.
IN WITNESS WHEREOF, the parties have
executed this Amendment as of the day and year first written above.
Upon roll call vote the following voted aye: Arndt, Sellin,
Dorry, Berkner, Oakes, Reinke, Dinnel and the following voted nay: none.
Resolution 03-036 passed this 21st day of April
2003.
APPROVED:
_____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk/Administrator
Jim Schulz, Larson-Peterson &
Associates, explained the liquidated damages for the Highway 7 Project.
The completion date of the project has to be determined. Several dates
can be used as the completion dates as follow: September 26, 2001 –
Seeding; August 31, 2001 – Wear Course or September 24, 2001 – Striping.
Oakes moved and Reinke seconded and
the motion passed unanimously to contact the contractor and come back to
the City with an offer for damages between August 1st and
September 26th. Motion was
withdrawn.
Schulz will negotiate with contractor
and prepare a change order and present it to the City Council.
Mayor Dinnel welcomed Beth Fuller back
to the community.
Ron Athey, Fire Chief, discussed
quotes that were received for bunker gear. Upon the recommendation of
the Fire Department, Reinke moved and Sellin seconded and the following
resolution be adopted:
RESOLUTION 03-037
RESOLUTION ACCEPTING THE QUOTE FROM HEIMAN FIRE EQUIPMENT
FOR BUNKER GEAR IN THE AMOUNT OF $28,803.30
WHEREAS, the Fire Department of the City of
Ortonville has previously requested quotes for bunker gear for the fire
department, and
WHEREAS, quotes have now been received and reviewed by the
fire department and they are as follows: Alex Air Apparatus - $25,200.00 –
15 no comply; Heiman Fire Equipment - $28,803.30 – 0 no comply and Dankco
Emergency Equipment - $29,580.00 – 6 no comply, and
WHEREAS, the quote of Heiman Fire Equipment in the amount
of $28,803.30 – 0 no comply has been determined by the Council to be a
responsible bid.
NOW THEREFORE BE IT RESOLVED by the Council that:
1. The quote of Heiman Fire Equipment is hereby
accepted.
2.
That the Mayor and Clerk-Administrator be and
are hereby authorized to execute necessary contract documents with Heiman
Fire Equipment.
Upon roll call vote the following voted aye: Arndt, Sellin,
Dorry, Berkner, Oakes, Reinke, Dinnel and the following voted nay: none.
Resolution 03-037 passed this 21st day of April
2003.
APPROVED:
_____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk/Administrator
Upon the recommendation of the
Ortonville Fire Department, the rate for City and rural fire calls be
increased to $500. Athey will contact all Township with fire
agreements. Berkner moved and Reinke seconded
and the motion passed unanimously to increase city and rural fire calls to
$500.
The DNR has grant money available
between $8,000 and $10,000 for purchasing wild land fire fighting
equipment. The fire department is in need of replacing their pickup used
for this type of fires. Reinke moved and Oakes
seconded and the motion passed unanimously to authorize the fire
department to make application for grant money for fire fighting
equipment.
CONSENT AGENDA:
Mayor Dinnel asked if there were any
additions, corrections, or deletions to be made to the Consent Agenda.
Motion was made by Oakes, and seconded by Dinnel, to approve the Consent
Agenda which included the following items:
9.a: Motion approving proposed council
minutes of April 7, 2003.
13.b: Motion approving Golf Board
recommendation to do rip rapping, dredging and tiling of the inlet for the
golf pump – Big Stone Lake.
13.c: Motion approving Golf Board
recommendation to allow a 10% corporate discount for groups of 20 or more
golfers on weekdays. The discount would not be effective on Wednesday and
Thursday afternoons.
13.d: Motion approving Utility Committee
recommendation to increase boring machine rate to $70.00 for Missouri
River serviced towns.
13.e: Oakes moved and Dinnel seconded that
the following resolution be adopted:
RESOLUTION 03-038
RESOLUTION APPROVING PURCHASE OF WIRE TRAILER FOR ELECTRIC
DEPARTMENT
BE IT AND IT IS HEREBY RESOLVED by the
Council of the City of Ortonville that the purchase of a 3 reel wire
trailer from J.T.C. Sales as recommended by the Utility Committee in the
amount of $5,000.00 be and is hereby approved.
Upon roll call vote the following voted aye: Dinnel, Arndt,
Reinke, Berkner, Dorry, Sellin, Oakes and the following voted nay: none.
Resolution 03-038 passed this 21st
day of April 2003.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
13.f: Oakes moved and Dinnel seconded that
the following resolution be adopted:
RESOLUTION 03-039
RESOLUTION APPROVING PURCHASE OF TWO WASTE WATER PUMPS
WHEREAS, that upon the recommendation
of the Utility Committee, the City is in need of two waste water pumps,
and
WHEREAS, money is available in the
Sanitary System budget, and
NOW THEREFORE BE IT RESOLVED by the
Council of the City of Ortonville, Minnesota that pumps purchased from
Electric Pump in the amount of $6,563.00 and from Dakota Pump & Control
Co. in the amount of $19,820.00 be approved.
Upon roll call vote the following
voted aye: Berkner, Sellin, Arndt, Reinke, Dinnel, Oakes, Dorry and the
following voted nay: none.
Resolution 03-039 passed this 21st
day of April 2003.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
13.g: Oakes moved and Dinnel seconded that
the following resolution be adopted:
RESOLUTION 03-040
RESOLUTION APPROVING PURCHASE OF A VALVE OPERATION TOOL
WHEREAS, that upon the recommendation
of the Utility Committee, the City is in need of a valve operation tool,
and
WHEREAS, money is available in the
Water Fund budget, and
NOW THEREFORE BE IT RESOLVED by the
Council of the City of Ortonville, Minnesota that a valve operation tool
be purchased from Construction Products Marketing Group in the amount of
$6,320.00 be approved.
Upon roll call vote the following
voted aye: Berkner, Sellin, Arndt, Reinke, Dinnel, Oakes, Dorry and the
following voted nay: none.
Resolution 03-040 passed this 21st
day of April 2003.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
13.h: Motion approving the Hockey
Association’s operation of the concession stand and pop machines at
Northside Park for the 2003 season.
15. Motion approving
payment of bills as presented.
UNFINISHED BUSINESS:
Mayor Dinnel reminded the Council
Members to be prepared for the City Clerk/Administrator’s job review.
Senior Living Agreement will be
finalized at a meeting of the City Council and the EDA on April 22nd
at 1:00 in the Council Chambers. The issues with the agreements are
business decisions not legal matters.
NEW BUSINESS:
Oakes moved and Sellin seconded that
the following resolution be adopted:
RESOLUTION 03-041
RESOLUTION TO PROMOTE BILL LUND TO THE POSITION OF GOLF
COURSE SUPERINTENDENT
BE IT AND IT IS HEREBY RESOLVED that the Council of the
City of Ortonville, Minnesota, hereby hires Bill Lund as Golf Course
Superintendent for the City of Ortonville effective April 21, 2003. The
step and grade will be determined at the next personnel meeting.
Upon roll call vote the following
voted aye: Sellin, Berkner, Reinke, Dinnel, Oakes, Arndt, Dorry, and the
following voted nay: none.
Resolution 03-041 passed this 21st
day of April 2003.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
Reinke moved and Berkner seconded that
the following resolution be adopted:
RESOLUTION 03-042
RESOLUTION TO PARTICIPATE IN A HAZARD MITIGATION PLANNING
PROCESS
WHEREAS, the County of Big Stone is participating in a
hazard mitigation planning process as established under the Hazard
Mitigation Act of 2000; and
WHEREAS, the Act establishes a framework for the
development of a county hazard mitigation plan; and
WHEREAS, the Act as part of the planning process requires
public involvement and local coordination among neighboring local units of
government and business; and
WHEREAS, the plan must include a risk assessment including
past hazards, hazards that threaten the county, maps of hazards, an
estimate of structures at risk, estimate of potential dollar losses for
each hazard, a general description of land uses and development trends;
and
WHEREAS, the plan must include a mitigation strategy
including goals and objectives and an action plan identifying specific
mitigation projects and costs; and
WHEREAS, the plan must include a maintenance or
implementation process including plan updates, integration of plan into
other planning documents and how the county will maintain public
participation and coordination; and
WHEREAS, the draft plan will be shared with Minnesota
Planning for coordination of state agency review and comment on the draft;
and
WHEREAS, approval of the all hazard mitigation plan will
make the county eligible to receive Hazard Mitigation Grant Program (HMGP)
project grants; and
WHEREAS, this resolution does not preclude the city from
preparing its own plan sometime in the future should it desire to do so.
NOW THEREFORE BE IT RESOLVED, that the City of Ortonville
supports the county hazard mitigation planning effort, wishes to join with
the county in preparing the plan and recognizes the plan will apply to the
City.
Upon roll call vote the following
voted aye: Berkner, Sellin, Arndt, Reinke, Dinnel, Oakes, Dorry and the
following voted nay: none.
Resolution 03-042 passed this 21st
day of April 2003.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
A motion was made by Dinnel and
seconded by Dorry and the motion did pass unanimously to appoint Roger
Anderson to the Hazard Mitigation Planning Task Force.
Berkner moved and Sellin seconded that
the following resolution be adopted:
RESOLUTION 03-043
RESOLUTION AWARDING QUOTE FOR ACCESS CHANNEL EQUIPMENT
WHEREAS, quotes have been received and reviewed by Shawnda
Johnson and David Dinnel, and
WHEREAS, a quote was received for the equipment as
follows:
Alpha Video $4,716.96
WHEREAS, the quote of Alpha Video, in the amount of
$4,716.960 has been determined by the Council to be the quote that will
provide the equipment for the access channel, and
NOW THEREFORE BE IT RESOLVED by the
Council that the quote of Alpha Video is hereby accepted.
Upon roll call vote the following
voted aye: Berkner, Sellin, Arndt, Reinke, Dinnel, Oakes, Dorry and the
following voted nay: none.
Resolution 03-043 passed this 21st
day of April 2003.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
Dorry moved and Sellin seconded that
the following resolution be adopted:
RESOLUTION 03-044
RESOLUTION ACCEPTING BITUMINOUS PAVING, INC.
BID FOR 2003 STREET SEAL COATING PROJECT
WHEREAS, the Council of the City of Ortonville
(“Council”) had previously advertised for bids to be received for the seal
coating of various Ortonville streets during the summer of 2003
(“Project”), and
WHEREAS, Project bids were received as follows: Bituminous
Paving Inc. $22,035.00, and
WHEREAS, Project bids have now been reviewed by the
Council, and
WHEREAS, the bid of Bituminous Paving, Inc., Ortonville,
Minnesota (“Bituminous”) in the amount of $22,035.00 has been determined
by the Council to be the lowest responsible bid for the Project.
NOW THEREFORE BE IT RESOLVED by the Council that:
1. The bid of Bituminous is hereby accepted.
2.
That the Mayor and Clerk-Administrator be and
are hereby authorized to execute necessary contract documents with
Bituminous.
Upon roll call vote the following voted aye: Dinnel, Arndt,
Sellin, Oakes, Berkner, Reinke, Dorry and the following voted nay: none.
Resolution 03-044 passed this 21st day of April
2003.
APPROVED:
_____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk/Administrator
City Building Committee
recommendations were reviewed. The recommendations 1, 3, 4 & 5 have
been withdrawn by the building committee to be reviewed further. The
building committee is recommending Number 2 – Dialysis Project to be
located in the south end of the present municipal clinic building (waiting
room area). Generating future revenue for the rental of the present
municipal clinic building is a concern of the City of Ortonville.
Reinke moved and Dorry seconded that
the following resolution be adopted:
RESOLUTION 03-045
RESOLUTION LOCATING KIDNEY DIALYSIS UNIT IN PRESENT
MUNICIPAL CLINIC BUILDING
I move, based on the recommendation
of the Ortonville Building Committee of the City Council and the
recommendation of the nephrologist and the Prairie Lakes Investigatory
Committee of Watertown, South Dakota, that the south portion of the ground
level of the present municipal clinic building as proposed by said
committees, be and is hereby determined to be and is dedicated as the site
of the Ortonville Health Care Facilities Kidney Dialysis Unit.
Upon roll call vote the following voted aye: Dinnel, Arndt,
Sellin, Oakes, Berkner, Reinke, Dorry and the following voted nay: none.
Resolution 03-045 passed this 21st day of April
2003.
APPROVED:
_____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk/Administrator
Mayor Dinnel reported due to state cut
backs the City of Ortonville will be monitoring
purchases of capital equipment.
A motion was made by Dinnel and seconded by Dorry
and the motion did pass unanimously to require prior approval of all
capital equipment purchases effective immediately until motion is
rescinded. Department heads will be notified by the City Clerk.
Arndt moved and Oakes seconded that the following
resolution be adopted:
RESOLUTION 03-046
RESOLUTION APPROVING PURCHASE OF A FAN/EXHAUST SYSTEM FOR
GOLF CLUBHOUSE
BE IT AND IT IS HEREBY RESOLVED by the
Council of the City of Ortonville that the purchase of a fan/exhaust
system for the Golf Clubhouse as recommended by the Golf Board at the cost
of approximately $1,000.00 be and is hereby approved.
Upon roll call vote the following voted aye: Dinnel, Arndt,
Dorry, Sellin, Oakes and the following voted nay: Berkner, Reinke.
Resolution 03-046 passed this 21st
day of April 2003.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
A motion was made by Dorry and
seconded by Dinnel and the motion did pass unanimously to appoint Dan
Oakes as the contact person for the Jobz Initiative.
City Attorney reported to the Council
about the Steve Benson hearing on April 16, 2003.
ADJOURNMENT:
Dinnel adjourned the meeting until
1:00 P.M. on April 22, 2003 in the council chambers.
