MINUTES OF THE REGULAR MEETING
OF THE ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
MONDAY, APRIL 7, 2003 7:00 PM
COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL:
President Pro-Tem Oakes called the
regular meeting of the Ortonville City Council to order at 7:00 P.M. Roll
call was taken with the following being present: Lisa Berkner, Mel Reinke,
Artie Arndt, Lenore Sellin, Mike Dorry with the following absent: Dave
Dinnel. City Staff Present: Char Grossman. Media present: John Paulson,
Beth Fuller. Others Present: Jim Foster, Brad Schipper, Ken Archer, Roy
Bailey, Roman Taffe, Bob Pflueger, Neil Block, Gary Homrighausen, Dave
Maas.
AGENDA AMENDMENTS:
A motion was offered by Dorry and
seconded by Reinke and the motion did pass unanimously to approve the
meeting agenda as presented.
RECOGNITIONS AND PRESENTATIONS:
Bob Pflueger and Roman Taffe updated the Council on the
kidney dialysis project. The response from the Ortonville residents and
surrounding communities has been unbelievable.
Dorry moved and Reinke seconded that
the following resolution be adopted:
RESOLUTION 03-029
RESOLUTION APPROVING KIDNEY DIALYSIS PROJECT
WHEREAS, the Big Stone Healthcare Foundation (Foundation)
has committed to the development, and implementation, including the
purchase of dialysis equipment for a Kidney Dialysis Project (Project)
which is to be owned by the City of Ortonville (City) and located at the
campus of Ortonville Area Health Services (OAHS), and
WHEREAS, the Foundation has recently undertaken a dialysis
equipment fund raising initiative for the Project and for such has pledged
to match dollar for dollar all sums up to an aggregate amount of $100,000
for the Project, provided the City Health Care Board (Board) would
recommend to the City Council that said Council formally authorizes the
Project prior to May 15, 2003, and
WHEREAS, OAHS has applied for and has been approved for a
$100,000 grant for Project, and
WHEREAS, the Board has established an ad hoc committee
(Committee) for the purpose of investigating and moving the Project
forward, and the Board has now formally recommended that the Council of
City approve the Project and authorize the Board and Committee to proceed
with said project
NOW THEREFORE BE IT RESOLVED BY THE council of the City of
Ortonville, Minnesota that:
1.
The Project is hereby approved and made a
Project of the City;
2.
Grant dollars awarded for Project are hereby
authorized and approved for Project;
3.
The Board and Committee are hereby authorized
to proceed with the Project, working with architects and filtration
engineers to develop recommendations for the installation of the Project.
4.
The Committee shall be made up of at least
one member of the Council’s ‘building use committee’ and further that the
Committee shall work with members of said ‘building use committee’ to
determine optimum location for the Project.
Upon roll call vote the following
voted aye: Reinke, Berkner, Sellin, Arndt, Dorry, Oakes, and the
following voted nay: none.
Resolution 03-029 passed this 7th
day of April 2003.
APPROVED:
_______________________
Dan Oakes
President
Pro-Tem
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
Ken Archer reported to the Council
about the equipment and furniture lease purchase financing. Two proposals
were received from Wells Fargo Bank SD, N.A. – 4.56% and Minnwest Bank of
Ortonville – 4.60%.
A motion was made by Berkner and
seconded by Sellin and the motion did pass unanimously to approve the low
bid of Wells Fargo Bank SD, N.A. in the amount of 4.56%.
A resolution will be prepared by Ehlers & Associates to be approved at the
April 21st meeting.
Ken Archer updated the Council that
upon the recommendation from the nephrologist and planners to consider
locating the Kidney Dialysis Unit on the top floor of the Northside Clinic
Building. The ‘building use committee’ will meet to continue the study of
the City building spaces.
CITIZENS TO BE HEARD:
Neal Block was present to express his
concerns about the noise that is created by the trucks and crane traffic
in the alley behind his property on Paul Bunyan. Roy Bailey has talked to
the City Attorney about the zoning of these areas.
A motion was made by Reinke and seconded by Dorry and the
motion did pass unanimously to refer the matter to the Planning Commission
for further deliberation .
BIDS:
Bids for the 2003 Seal Coat project
were opened and one bid was received in the amount of $22,035.00 from
Bituminous Paving, Inc. A motion was made by
Oakes and seconded by Reinke and the motion did pass unanimously to refer
the matter to the Street Committe for further deliberation .
Bids for the 2003 Street
Rehabilitation Project were opened and bids were received from Highway
Improvement, Inc. in the amount of $3,000.00 and from Precision
Sealcoating, Inc. in the amount of $13,250.00.
Reinke moved and Berkner seconded that
the following resolution be adopted:
RESOLUTION 03-030
RESOLUTION ACCEPTING THE BID FROM HIGHWAY IMPROVEMENT, INC.
FOR 2003 STREET CRACK FILLING
WHEREAS, the Council of the City of Ortonville
(“Council”) had previously advertised for bids to be received to rout,
blow and seal cracks and joints of various Ortonville streets during the
summer of 2003 (“Project”), and
WHEREAS, Project bids have now been received and reviewed
by the Council and they are as follows: Highway Improvement, Inc., Sioux
Falls, SD, $3,000.00; Precision Sealcoating, Inc. Princeton, WI,
$13,250.00, and
WHEREAS, the bid of Highway Improvement, Inc., Sioux Falls,
South Dakota (“Highway Improvement”) in the amount of $3,000.00 has been
determined by the Council to be the lowest responsible bid for the
Project.
NOW THEREFORE BE IT RESOLVED by the Council that:
1. The bid of Highway Improvement is hereby accepted.
2.
That the Mayor and Clerk-Administrator be and
are hereby authorized to execute necessary contract documents with Highway
Improvement.
Upon roll call vote the following voted aye: Arndt, Sellin,
Dorry, Berkner, Oakes, Reinke, and the following voted nay: none.
Resolution 03-030 passed this 7th day of April
2003.
APPROVED:
_____________________
Dan Oakes
President Pro-Tem
ATTEST:
_____________________
Charleen K. Grossman
City Clerk/Administrator
CONSENT AGENDA:
President Pro-Tem Oakes asked if there
were any additions, corrections, or deletions to be made to the Consent
Agenda.
Deletions – 13.h. Airport
Maintenance Contract
13.e.
Swimming Pool
Motion was made by council member
Arndt, and seconded by council member Sellin, to approve the Consent
Agenda which included the following items:
9.a: Motion approving proposed council
minutes of March 17, 2003.
13.a: Motion approving Mayor Dinnel’s
appointment of Arnold Souba to the Tree Board.
13.b: Arndt moved and
Sellin seconded that the following resolution be adopted:
RESOLUTION 03-031
APPROVING TOWNSHIP FIRE CONTRACTS
BE IT AND IT IS HEREBY RESOLVED by the
City Council of the City of Ortonville, Minnesota that agreements between
the City of Ortonville and the Townships of Big Stone, Yellowbank,
Ortonville and Otrey be and are hereby approved to provide fire protection
to the Townships for a two year period beginning April 1, 2003 and that
the Mayor and Clerk-Administrator are hereby authorized to sign such
agreements.
Upon roll call vote the following
voted aye: Reinke, Berkner, Sellin, Arndt, Dorry, Oakes, and the
following voted nay: none.
Resolution 03-031 passed this 7th
day of April 2003.
APPROVED:
_______________________
Dan Oakes
President Pro-Tem
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
13.c: Motion approving the Personnel
Committee recommendation of a 1.4% cost of living adjustment plus 25 cents
per hour for Matt Hipple effective January 1, 2003.
13d: Arndt moved and
Sellin seconded that the following resolution be adopted:
RESOLUTION 03-032
APPROVING AIRPORT HANGER/TIE-DOWN LEASE AGREEMENTS
BE IT AND IT IS HEREBY RESOLVED by the
City Council of the City of Ortonville, Minnesota that agreements between
the City of Ortonville and Bryan & Kristi Delage and B & T Flying Club be
and are hereby approved to provide storing/parking of a aircraft for a one
year period beginning January 1, 2003 and that the Mayor and
Clerk-Administrator are hereby authorized to sign such agreements.
Upon roll call vote the following
voted aye: Reinke, Berkner, Sellin, Arndt, Dorry, Oakes, and the
following voted nay: none.
Resolution 03-032 passed this 7th
day of April 2003.
APPROVED:
_______________________
Dan Oakes
President
Pro-Tem
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
13.f: Motion approving the Park Board
recommendations to advertise for the Summer Recreation Director position.
13.g: Arndt moved and Sellin seconded that
the following resolution be adopted:
RESOLUTION 03-033
RESOLUTION APPROVING HWY 7 PROJECT CHANGE ORDER #5
BE IT AND IT IS HEREBY RESOLVED by the
Council of the City of Ortonville that Hwy 7 Project change order #5 in
the amount of $8,592.00 be and is hereby approved as follows:
1.
Approval is subject to MnDOT approval of said
change order
2.
MnDOT to pay for all items included in Change
Order #5
Upon roll call vote the following
voted aye: Reinke, Berkner, Sellin, Arndt, Dorry, Oakes, and the
following voted nay: none.
Resolution 03-033 passed this 7th
day of April 2003.
APPROVED:
_______________________
Dan Oakes
President
Pro-Tem
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
13.i: Motion
approving Hospital project pay request #22
$63,051.50
15. Motion approving
payment of bills as
presented.
With all members voting in favor, the
motion carried.
Oakes updated the Council on the Jobz
Zones legislation. There are 5 and 10 county alliance groups and the City
has to choose one or maybe even both. Will check to see if the City could
participate in both groups.
Oakes moved and Arndt seconded that the following
resolution be adopted:
RESOLUTION 03-034
RESOLUTION APPROVING JOBZ TAX FREE ZONES-UPPER MINNESOA
VALLEY REGIONAL DEVELOPMENT COMMISSION
BE IT AND IT IS HEREBY RESOLVED by the
Council of the City of Ortonville that the City will participate in the
Jobz Tax Free Zones with the five county group - Upper Minnesota Valley
Regional Development Commission.
Upon roll call vote the following
voted aye: Reinke, Berkner, Sellin, Arndt, Dorry, Oakes, and the
following voted nay: none.
Resolution 03-034 passed this 7th
day of April 2003.
APPROVED:
_______________________
Dan Oakes
President
Pro-Tem
ATTEST:
______________________________
Charleen K. Grossman
The need for an assistant pool director position was
discussed. Oakes moved and Reinke seconded and
the motion passed unanimously approving the Park Board recommendations to
create an assistant pool director position, approve the 2003 Swimming Pool
Fees as proposed, discontinuing pool daycare passes and scholarships.
The Airport Maintenance Contract was discussed. Reinke
moved and Berkner seconded and the motion passed unanimously to refer the
contract back to the airport board for an adjustment of the amount of
compensation to be paid to Verheul to be more consistent to the 1.4%
cost-of-living adjustment that the City Employees received in 2003. Also
to change the dates of this contract to run from April 1, 2003 – December
31, 2003.
There being no further business to
come before the Council, Dorry moved the
adjournment of the meeting and with no objections thereto, Oakes adjourned
the April 7, 2003 regular meeting of the Ortonville City Council at 8:15.
