MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, AUGUST 18, 2003 7:00 PM

SENIOR CITIZENS CENTER

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M.  Roll call was taken with the following being present:  Lisa Berkner, Lenore Sellin, Mel Reinke, Artie Arndt with the following absent:  Mike Dorry, Dan Oakes.  City Staff Present: Char Grossman, Curt Hormann.  Media present:  Beth Fuller.   Others Present:  None.

AGENDA AMENDMENTS:

A motion was offered by Reinke and seconded by Berkner and did pass unanimously to approve the agenda as amended:

Addition:

Reports from Council Committees:

11.a     Street Committee Minutes

New Business:

13.h     Lower Parking Lot

13.i      Briefing on Senator Coleman’s Advisory Committee

13.f      Jaycee Haunted House

BIDS:

Bids for the three-year lease of tillable land on the Municipal Airport land were opened and the following were received:  Brandon Nelson $9,755.00/year; John Wellendorf $7,801.00/year; Michael Hormann $8,595.80/year. 

Reinke moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 03-078

RESOLUTION AWARDING AIRPORT CROP LAND LEASE

WHEREAS, the Council of the City of Ortonville (“Council”) had previously advertised for bids to be received for the lease of certain land at the Municipal Airport  (“Lease”), and

WHEREAS, Lease bids have now been received and reviewed by the Council, and

WHEREAS, the bid of Brandon Nelson, Ortonville, MN (“Nelson”) in the amount of $9,755.00 per year for three years has been determined by the Council to be the highest responsible bid for the Project.

NOW THEREFORE BE IT RESOLVED by the Council that:

1.    The bid of Nelson is hereby accepted.

2.      That the Mayor and Clerk-Administrator be and are hereby authorized to execute said lease with Nelson.

Upon roll call vote the following voted aye: Dinnel, Sellin, Arndt, Berkner, Reinke, and the following voted nay: none.

Resolution 03-078 passed this 18^th day of August 2003.

                                                                                    APPROVED:

                                                                                    ____________________       

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

CONSENT AGENDA:

Mayor Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda.  Motion was made by Berkner and seconded by Sellin, to approve the Consent Agenda which included the following items:

9.a:                   Motion approving proposed council minutes of August 4, 2003.

13.a:                 Motion rescheduling September 1^st meeting to September 2^nd in observance of Labor Day.       

13.b:                Berkner moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 03-079

RESOLUTION APPROVING 2002 WATERMAIN EXTENSION PAY

 REQUEST #3

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the 2002 Watermain Extension TH 12 to CSAH 79 project pay request #3 in the amount of $18,779.98 is hereby approved and ordered paid and further that said payment shall come from budgeted project funds.

Upon roll call vote the following voted aye: Dinnel, Arndt, Reinke, Berkner, Sellin, and the following voted nay: none.

Resolution 03-079 passed this 18^th day of August 2003.

                                                                        APPROVED:

            _____________________

                                                                        David Dinnel

                                                                        Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

13.c:                 Berkner moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 03-080

RESOLUTION APPROVING 2002 WATERMAIN EXTENSION PAY

 REQUEST #4-Final

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the 2002 Watermain Extension TH 12 to CSAH 79 project pay request #4-Final in the amount of $3,323.58 is hereby approved and ordered paid and further that said payment shall come from budgeted project funds.

Upon roll call vote the following voted aye: Dinnel, Arndt, Reinke, Berkner, Sellin, and the following voted nay: none.

Resolution 03-080 passed this 18^th day of August 2003.

            APPROVED:

            _____________________

                                                                        David Dinnel,

                                                                        Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

13.d:                Motion setting public hearing to vacate portions of Lundell Avenue lying South of Lots 12, 13, 14, 15, 16, 17, 18, 19 and 20, Block 2 and abuts the North boundary lines of Lots 13, 14, 15 and 16, Block 3 and Lots 2 and 3, Block 4, in Lundell-Stegner Addition, City of Ortonville and Mark Avenue lying South of Lots 12 and 13, and the easterly 27’ of Lot 11, Block 3 and buts the North boundary lines of Lots 1 and 2, Block 4 in Lundell-Stegner Addition, City of Ortonville at August 22, 2003 at 12:00 Noon at the City Office.

13.e:                 Motion approving on & off sale non-intoxicating Malt Liquor License for the Alley Cat Lanes, Inc.

15.                   Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

COMMITTEE/BOARD REPORTS & RECOMMENDATIONS:

Arndt moved and Reinke seconded and the motion passed unanimously adopting the findings of fact on the Bohlman variance request as presented by the Board of Appeal/Planning Commission.  Arndt moved and Reinke seconded and the motion passed unanimously approving the variance request by Scott  & Jami Bohlman based upon the adopted findings of fact.

REPORTS FROM COUNCIL COMMITTEES:

Arndt requested clarification of the freezing of capital purchases.  At the past Street Committee meeting there were questions as to the future of the capital items.

UNFINISED BUSINESS:

Mayor Dinnel summarized the conclusions of the City Clerk/Administrator performance evaluation as follows:

"At the August 4th City Council meeting, the Council went into closed session to evaluate the performance of the City Clerk/Administrator. The conclusions of the evaluation were that, in general, the City Clerk/Administrator performs her assigned responsibilities in a competent fashion, accomplishing the requirements of her job description in a full and complete manner. There were certain areas, such as budget preparation and maintenance and other City finance and accounting related matters, where her performance is exceptional, and others, such as preparation of periodic reports, and presentations to the City Council, where her performance is commendable. The Clerk/Administrator was also apprised of the need to improve in a few areas, such as supervision of City staff to ensure the provision of adequate service to citizens and applying corrective measures, where necessary. The Council felt that, with additional training or assistance she will attain a higher level of performance in those areas too."

Licensing of public dances was discussed.  Chief Hormann explained the problems of policing the dances and not having enough employees to cover a number of events in a special weekend.

Arndt offered the first reading of an ordinance abolishing Section 114.02 Public Dances of the City of Ortonville, Code of Ordinances.

NEW BUSINESS:

Several golfers have presented Ortonville Clubhouse gift certificates issued in 2002 to the

Thompson’s for redemption.  A list of the certificates have been obtained from the

Clubhouse.   Dinnel moved and Reinke seconded and the motion passed unanimously to

honor the 2002 golf gift certificates.  A letter has been sent to Scott Hoeke inquiring as to

how he intends to honor the certificates. 

The following unpaid City maintenance bills were discussed:  B. G. Amundson

Construction, Inc. - $1,910.69; Charles Carl Folkens - $731.38; Riley Brothers

Construction - $1,148.48 and Riley Brothers Construction - $1,426.18.   The City

Attorney has sent letters requesting payment of the bills.  A telephone call was received

from Burt Amundson agreeing to pay half of their bill to the City of Ortonville.  No other

correspondence has been received regarding the remaining bills.  Reinke moved and

Dinnel seconded and the motion passed unanimously to accept the Amundson half

payment of the bill and send the remaining bills to the collection agency.

The lower parking lot problems were discussed.  Suggestions as to closing the parking lot

at 5:00 P.M. or posting a No Loitering sign were discussed with Chief Hormann.  The

City Clerk/Administrator will check with the LMC regarding what other cities do with

this sort of problems.

Mayor Dinnel reported to the Council regarding the meeting of Senator Coleman’s

Mayor Advisory Committee that he attended.  The purpose of the committee is to

provide the Senator a local connection.

Arndt requested the use the Northside Clinic basement to hold the Jaycee Haunted House.

After discussion Dinnel moved and Berkner seconded to refer the matter to the Health

Care Board for further deliberation and recommendation.  Motion passed 4-1.

Mayor Dinnel suggested the use of the City of Crystal’s City Clerk/Administrator

performance evaluation for future use.  Please review for the next meeting.

ADJOURNMENT:

Dinnel adjourned the meeting until 12:00 Noon on August 22, 2003 in the City Office Council Chambers.

__________________________________

Charleen K. Grossman, City Clerk-Administrator