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MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, APRIL 5, 2004 7:00 P.M.

SENIOR CITIZENS CENTER

 

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M.  Roll call was taken with the following being present: Mike Dorry, Artie Arndt, Lenore Sellin, Mel Reinke, Dan Oakes, Lisa Berkner with the following absent:  None.  City Staff Present: Char Grossman, Curt Hormann, Tim Scherer, Bill Lund, Jason Mork.  Others present:  Penny Hormann, Mel Ehlert, Ronda Maas, Glenn Nelson, Jennifer Stotesbery, Blair Johnson, Greg Peterson.  Media present:  Holly Hilbrands, Ryan Stattelman.

 

AGENDA AMENDMENTS:                     

A motion was offered by Reinke and seconded by Berkner and did pass unanimously to approve the agenda as amended:

 

Additions:

Unfinished Business

12.c     HR Person

 

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

Jennifer Stotesbery and Ronda Maas were present concerning the ongoing Hilltop sewer problems.  Jennifer passed pictures around to the council members showing the past two sewer backups.  The homeowners are very concerned as to the recommendation of the engineers.  Diane Tinnes, Allied Adjusters, spoke to the homeowners today and will be viewing the tapes of the sewer line and then sending the tapes to Tom Augustin later this week. 

 

Blair Johnson, golf board member, was present to answer questions regarding golf board recommendations.  Three bids have been received for the installation of an automatic sprinkler system on the course.  Golf board members had requested a loan from the light fund at the December 1, 2003 meeting.  The consensus of the council was to use the golf capital improvement budget for the purchase. 

 

Upon the recommendation of the Golf Board, Reinke moved and Sellin seconded that the following resolution be adopted:

 

RESOLUTION 04-019

RESOLUTION AWARDING GOLF COURSE AUTOMATIC SPRINKLER SYSTEM BID 

WHEREAS, the Golf Board of the City of Ortonville had requested bids to be received for an automatic sprinkler system, and

 

WHEREAS, bids have now been received and reviewed by the Board and the Board has made recommendation for the bid award, and

 

WHEREAS, bids received were reported as follows:  James Grossman - $92,900, Erickson Sales & Service - $86,795 and Northway Irrigation - $97,949, and

 

WHEREAS, the bid of Erickson Sales & Service in the amount of $86,795 has been determined by the Board to be the lowest responsible bid for the Project.

 

NOW THEREFORE BE IT RESOLVED by the Council that:

 

1.            The bid of Erickson Sales & Service is hereby accepted.         

 

2.            Funds for the project will come from Golf Capital Improvements reserves.                  

 

3.            That the Mayor and Clerk-Administrator be and are hereby authorized to execute the necessary agreement.

 

Upon roll call vote the following voted aye: Oakes, Sellin, Reinke, Berkner, Arndt, Dinnel, Dorry and the following voted nay: none.

 

Resolution 04-019 passed this 5th day of April 2004.

 

                                                                                    APPROVED:

                                               

                                                                                    ____________________       

David Dinnel

Mayor

                                   

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

Upon the recommendation of the Golf Board, Oakes moved and Dinnel seconded that the following resolution be adopted:

 

RESOLUTION 04-020

RESOLUTION APPROVING PURCHASE OF 5,000 GOLF BROCHURES 

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota approving the purchase of 5,000 golf brochures in the amount of $1,231 from the Ortonville Independent.

 

Upon roll call vote the following voted aye: Oakes, Sellin, Reinke, Berkner, Arndt, Dinnel, Dorry and the following voted nay: none.

 

Resolution 04-020 passed this 5th day of April 2004.

 

                                                                                    APPROVED:

                                               

                                                                                    ____________________       

David Dinnel

Mayor

                                   

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

Upon the recommendation of the Golf Board, Arndt moved and Sellin seconded and the motion passed unanimously approving the assessment of a $50 surcharge on all cart house rentals if paid after May 1st commencing for the 2005 golf season.

 

Upon the recommendation of the Golf Board, Reinke moved and Oakes seconded that the following resolution be adopted:

 

RESOLUTION 04-021

RESOLUTION HIRING PART TIME SEASONAL GOLF EMPLOYEE 

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the hiring of Zach Kafka and Josh Benck as part-time seasonal Golf Department employees at step 1 of the seasonal employee pay schedule is hereby approved.

 

Upon roll call vote the following voted aye: Sellin, Berkner, Arndt, Dinnel, Dorry, Reinke, Oakes and the following voted nay: none.

                                                                       

Resolution 04-021 passed this 5th day of April 2004.

 

                                                                                    APPROVED:

                                               

                                                                                    ____________________       

David Dinnel

Mayor

                                   

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

A motion was made by Oakes and seconded by Sellin and the motion passed unanimously approving the Golf Board recommendation to retain Britton Mattson as Golf Course consultant for the 2004 season.

 

Upon the recommendation of the Golf Board, Sellin moved and Dorry seconded and the motion passed unanimously approving a ˝ price green fee and cart rental on Monday, Tuesday and Wednesday if tee off is before 11:30 A.M. to promote play during slow times.

 

A motion was made by Oakes and seconded by Sellin and the motion passed unanimously approving the Golf Board recommendation offering a 10% discount for groups of 20 or more on weekdays.

 

Offering special rates at the discretion of the golf clubhouse manager was discussed.  The City Attorney recommends that only the City Council sets the course rates.  No action was taken.   

 

Golf fees for high school golfers were discussed.   The golf board will check with golf coaches and review.

 

CONSENT AGENDA:

Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda.  Motion was made by Arndt and seconded by Dorry, to approve the Consent Agenda which included the following items:

 

9.a                   Motion approving proposed council minutes of March 15, 2004

 

9.b                   Motion approving proposed council minutes of March 30, 2004

 

13.a                 Motion to reconvene April 5th meeting to 11:00 A.M. on April 6th at the Big Stone Co. Court House – County Commissioner’s Meeting.

                       

13.b                 Arndt moved and Dorry seconded that the following resolution be adopted:

 

RESOLUTION 04-022

RESOLUTION APPROVING ANNUAL APPOINTMENTS  

BE IT AND IT IS HEREBY RESOLVED by the council of the City of Ortonville, Minnesota that the following annual appointments are hereby approved:           

            Official Newspaper – Ortonville Independent 

                        Official Radio Station – KDIO Radio     

Upon roll call vote the following voted aye: Dinnel, Arndt, Reinke, Berkner, Dorry, Sellin, Oakes and the following voted nay: none. 

Resolution 04-022 passed this 5th day of April 2004. 

                                                                                    APPROVED:

                                               

                                                                                    ____________________       

David Dinnel

Mayor

                                   

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

13.b                 Motion approving the following City Officials, Boards, Committees and Commissions appointments:

           

            Golf Board – Beth Mueller

            City Rep. To Armory – Gary Johnson

            President Pro-Tem – Dan Oakes

            City Attorney – Fluegel, Helseth, Mclaughlin, Anderson, and Brutlag, et. al

            City Treasurer – Charleen Grossman

            Health Officer   - Dr. Bryan Delage

            Weed Inspector – Scott Huizenga

            Civil Defense Director – Roger Anderson

            Tree Inspector – Scott Huizenga

            Building Inspector – Roy Bailey

            Plumbing Inspector – Roger Anderson

 

13.c                 Motion approving the resignation of Kristi Delage from the Airport Board                                                                                             

15.                   Motion approving payment of bills as presented.

 

With all members voting in favor, the motion carried.

 

UNFINISHED BUSINESS:

The $280,659.87 payment from the State of Minnesota – Highway 7 project was received on March 31st.  There was a discussion as to what fund the money should be deposited into and what the money should be used for.    A motion was made by Reinke and seconded by Berkner and the motion passed approving the establishing a new account in the General Fund called Highway 7 Refund to be used for special emergency situations. Motion passed 5-2 – Sellin, Arndt voted no.

 

The problems with the sound system have been resolved.  Moorhead Media reps and Shawnda Johnson reviewed the problems and made adjustments. A motion was made by Dinnel and seconded by Reinke and the motion passed unanimously approving the release of the payment contingent upon an acceptable taping of this council meeting.

 

Sellin informed the council of a meeting with OAHS regarding using of their human

resource personnel if the City of Ortonville would need assistance with human resource

situations.  Archer stated that they would be willing to help the City on an as-needed

basis.  A motion was made by Sellin and seconded by Oakes and the motion passed

approving the use of OAHS human resource personnel on an as-needed basis. Motion

passed 6-1 – Dorry voted no.

 

Dinnel offered the First Reading of Ordinance (Ordinance 04-01) pertaining to

increasing the Health Care Board membership by adding the manager of Senior Housing

Project.

 

Oakes offered the First Reading of Ordinance (Ordinance 04-02) pertaining to decreasing the Utility Committee membership from four to three.

 

CITY CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

One item of discussion during the Council Retreat was to charge a natural gas franchise fee.  The gas franchise ordinance was reviewed by the City Attorney and if the council is interested in assessing a fee the attorney will do further investigation.   No action was taken. 

The council was updated on the advertising of the Jobz Zone.  The brochures and the web site have been completed.  Some inquiries for information have been received by the EDA office. 

ADJOURNMENT:

Dinnel adjourned the meeting until 11:00 A.M. on April 6, 2004 at the Big Stone County Court House – County Commissioner’s Meeting.

 

 

_________________________________

Charleen K. Grossman, City Clerk-Administrator