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MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, APRIL 19, 2004 7:00 P.M.

SENIOR CITIZENS CENTER

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M.  Roll call was taken with the following being present: Mike Dorry, Artie Arndt, Lenore Sellin, Mel Reinke, Dan Oakes, Lisa Berkner with the following absent:  None.  City Staff Present: Char Grossman, Curt Hormann, Tim Scherer, Jason Mork, Gary Dinnel.  Others present:  Penny Hormann, Vicki Grimli, John Houlahan, Isaiah Longnecker, Stacy Longnecker, Mary Ann Ulrich, Jerry Jorgenson, Orlou Mittelstadt, Tom Tobin.  Media present:  Holly Hilbrands, Ryan Stattelman.

AGENDA AMENDMENTS:                      

A motion was offered by Berkner and seconded by Reinke and did pass unanimously to approve the agenda as amended:

Deletions:

Recognitions/Presentations/Introductions:

6.b       Ken Archer & Jim Foster

Reports from Council Committees:

11.c     Waste Management Contract

Additions:

Recognitions/Presentations/Introductions:

6.c       Jerry Jorgenson

Unfinished Business

12.c     City Attorney Letter of 4-8-04

12.d     Marina Dock

12.e     Council Budget Recommendations

New Business:

13.c     Senior Center Board Meeting Frequency

13.d     Committee Appointment

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

Vicki Grimli and John Houlahan were present regarding the upcoming budget preparation and the immediate needs of the Library.  Vicki explained that the Library is in need of basic maintenance and capital improvements as to replacement of cracked tile and of new windows.  The Library’s 2003 budget report was presented to the Council.  Mr. Houlahan explained the future monetary needs for library automation.  Mayor Dinnel reminded the library personnel of the City’s budget shortfalls and that all recommendations need to go through the Library Board.

Jerry Jorgenson is concerned regarding the unpaid utility bill that has been assessed against the property at 440 NW 2^nd Street.  The opinion of City Attorney will be obtained and a meeting will be scheduled.

CONSENT AGENDA:

Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda.  Motion was made by Reinke and seconded by Berkner, to approve the Consent Agenda which included the following items:

9.a                   Motion approving proposed council minutes of April 5, 2004

9.b                   Motion approving proposed council minutes of April 6, 2004

10.a                 Reinke moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-023

RESOLUTION SETTING SUMMER RECEATION DIRECTOR/POOL DIRECTOR 2004 WAGE

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota, that upon the recommendation of the Personnel Committee, the Summer Recreation Director/Pool Director wage be set at $8,900.00 for 2004.

Upon roll call vote the following voted aye: Sellin, Berkner, Reinke, Dinnel, Arndt, Dorry, Oakes and the following voted nay: none.

Resolution 04-023 passed this 19^th day of April 2004.

                                                APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator         

11.f                  Motion approving advertising for bids for seal coating.

Motion approving advertising for bids for crack filling.

12.a                 Second Reading of Ordinance (Ordinance 04-01) pertaining to increasing the Health Care Board membership by one non-voting member of whom shall be the manager of the Fairway View Senior Community.

12.b                 Second Reading of Ordinance (Ordinance 04-02) pertaining to decreasing the Utility Committee membership from four to three.

13.a                 Motion approving appointment of Angie Larson to the Pioneerland Library Board.

15.                   Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

REPORTS FROM COUNCIL COMMITTEES:

Upon the recommendation of the Utility Committee, Reinke moved and Oakes seconded that the following resolution be adopted:

RESOLUTION 04-024

RESOLUTION APPROVING WATER LINE FOR DAIRY QUEEN

WHEREAS, the water line to the Dairy Queen is in need of repair, and

WHEREAS, this is an unique situation as the water line runs under Highway 12, and

WHEREAS, the costs of materials to construct a 1” line will be $401.37 and a 2” line will be $553.07 plus the cost of the boring machine, and

BE IT AND IT IS HEREBY RESOLVED that the Council of the City of Ortonville, Minnesota, approves the recommendation of the Utility Committee, to split the cost of a 1” water line to Dairy Queen between Tom Tobin and the City of Ortonville.

Upon roll call vote the following voted aye: Sellin, Arndt, Reinke, Dinnel, Dorry, Oakes and the following voted nay:  Berkner.

Resolution 04-024 passed this 19^th day of April 2004.

                                                APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

Upon the recommendation of the Utility Committee, Oakes moved and Dorry seconded and the following resolution be adopted:

RESOLUTION 04-025

RESOLUTION ACCEPTING THE QUOTE FROM LUNDBERG CONSTRUCTION FOR WELL HOUSE CONSTRUCTION

WHEREAS, quotes have previously been requested for the construction of a well house, and

WHEREAS, quotes have now been received and reviewed as follows: Vollmer Construction - $13,993.47 and Lundberg Construction - $8,324.00, and

WHEREAS, the quote of Lundberg Construction in the amount of $8,324.00 has been determined by the Council to be a responsible bid, and

BE IT AND IT IS HEREBY RESOLVED that the Council of the City of Ortonville, Minnesota, upon the recommendation of the Utility Committee, approves the quote of Lundberg Construction for the construction of a well house in the amount of $8,324.00.

Upon roll call vote the following voted aye: Arndt, Sellin, Dorry, Berkner, Oakes, Reinke, Dinnel and the following voted nay: none.

Resolution 04-025 passed this 19^th day of April 2004.

                                                APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

Upon the recommendation of the Street Committee, Dorry moved and Sellin seconded and the following resolution be adopted:

RESOLUTION 04-026

RESOLUTION ACCEPTING THE QUOTE FROM BERKNER PLUMBING & HEATING FOR A HEATING & A/C UNIT AT THE CITY SHOP

WHEREAS, quotes have previously been requested for the installation of a heating and A/C unit for the city shop, and

WHEREAS, quotes have now been received and reviewed as follows: Berkner Plumbing & Heating - $3,585.00 and Nelson Electric - $4,400.00, and

WHEREAS, the quote of Berkner Plumbing & Heating in the amount of $3,585.00 has been determined by the Council to be a responsible bid, and

BE IT AND IT IS HEREBY RESOLVED that the Council of the City of Ortonville, Minnesota, upon the recommendation of the Street Committee, approves the quote of Berkner Plumbing & Heating for the installation of a heating and A/C unit for the city shop in the amount of $3,585.00.

Upon roll call vote the following voted aye: Arndt, Sellin, Dorry, Berkner, Oakes, Reinke, Dinnel and the following voted nay: none.

Resolution 04-026 passed this 19^th day of April 2004.

                                                APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

Upon the recommendation of the Street Committee, Arndt moved and Sellin seconded and the following resolution be adopted:

RESOLUTION 04-027

RESOLUTION ACCEPTING THE QUOTE FROM SIS INSULATION FOR CITY SHOP ROOF INSULATION

WHEREAS, quotes have previously been requested for city shop roof insulation, and

WHEREAS, quotes have now been received and reviewed as follows: Sis Insulation - $30,600.00 and Re-New Roofing - $37,994.70, and

WHEREAS, the quote of Sis Insulation in the amount of $30,600.00 has been determined by the Council to be a responsible bid, and

BE IT AND IT IS HEREBY RESOLVED that the Council of the City of Ortonville, Minnesota, upon the recommendation of the Street Committee, approves the quote of Sis Insulation for roof insulation of the main shop area in the amount of $30,600.00.

Upon roll call vote the following voted aye: Arndt, Sellin, Dorry, Oakes, Dinnel and the following voted nay: Berkner, Reinke.

Resolution 04-027 passed this 19^th day of April 2004.

                                                APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

UNFINISHED BUSINESS:

The letter from the City Attorney dated 4-8-04 was discussed.  A motion was made by Reinke and seconded by Berkner and the motion passed to request the City Attorney respond in an appropriate way to investigation of the claimed age discrimination correspondence from Ronald Frauenshuh.  Motion passed 6-1 – Arndt voted no.

The location of the placement of the 80’ dock was discussed.  Tim Scherer stated that the dock’s location will be 50’ to 60’ south of the gazebo.

The budget recommendations of the council members were discussed.   A motion was made by Oakes and seconded by Sellin and the motion passed unanimously to put the council budget recommendations on the City of Ortonville’s website.

Another City Council retreat was discussed.  Date will be set at next council meeting.

Oakes moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 04-028

RESOLUTION RETAINING LARSON ALLEN WEISHAIR & CO. LLP

FOR 2003 CITY FINANCIAL AUDIT

BE IT AND IT IS HEREBY RESOLVED by the council of the City of Ortonville that the accounting firm of Larson Allen Weishair & Co. LLP is retained to perform the 2003 financial audit for the City of Ortonville in accordance with its engagement letter and that Mayor and City Clerk/Administrator are hereby authorized to execute necessary documents to carry out the intent of this resolution.

Upon roll call vote the following voted aye: Dorry, Oakes, Sellin, Dinnel, Arndt, Berkner, Reinke, and the following voted nay: none.

Resolution 04-028 passed this 19^th day of April 2004.

                                                APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

A motion was made by Dinnel and seconded by Reinke and the motion passed unanimously to appoint Dr. Mark Huntington to the Airport Board.

Reinke offered the First Reading of Ordinance (Ordinance 04-03) pertaining to 

changing the Senior Center Board meetings from every month to every other month

beginning in January.

CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

The council was updated of the activities in the City Office.  At the present time we are doing further computer training.  The auditors from Larson Allen Weishair & Co. will be in the office the week of April 26^th. 

ADJOURNMENT:

There being no further business to come before the Council, Dorry moved the adjournment of the meeting and with no objections thereto, Dinnel adjourned the April 19, 2004 meeting of the Ortonville City Council at 8:15 P.M.

_________________________________

Charleen K. Grossman, City Clerk-Administrator