MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, MAY 3, 2004 7:00 P.M.

SENIOR CITIZENS CENTER

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M.  Roll call was taken with the following being present: Mike Dorry, Artie Arndt, Lenore Sellin, Dan Oakes, Lisa Berkner with the following absent:  Mel Reinke.  City Staff Present: Char Grossman, Curt Hormann, Tim Scherer, Gary Dinnel, Angie Kriesel, Bill Lund, Roger Anderson, Dave McLaughlin.  Others present:   Isaiah Longnecker, Stacy Longnecker, Terry Gere, Blair Johnson, Ken Archer, Jim Hasslen, Jim Foster, LaValle Berkner, Norm Haukos.   Media present:  Holly Hilbrands, Ryan Stattelman.

AGENDA AMENDMENTS:                     

A motion was offered by Berkner and seconded by Arndt and did pass unanimously to approve the agenda as amended:

Additions:

Recommendation of Citizen Boards, Committees and Commissions Introductions

10.f      Airport Board Minutes

Unfinished Business

12.d     Deer population control in City Limits   

12.e     Jerry Jorgenson

New Business:

13.e     Golf Board Appointment

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

Norm Haukos, DNR Fisheries, is interested in locating a walleye ground level raceway on city property north of the peninsula public access.  The facility would not encroach on the present parking area.  Berkner questioned the additional traffic that this project would create in the area.  Haukos stated that there would be between 1 to 3 trips per week for two weeks in the spring and six weeks in the fall.  A motion was made by Oakes and seconded by Dinnel and the motion passed giving permission to the DNR to sink a test well at this site.  Motion passed 5-1 – Berkner voted no.

Ken Archer, OAHS, suggested that they could assist the ambulance by providing billing, assistance with purchasing, review of financial performance and offer advice on developing trends.  There was a discussion as to paying the city for services rendered to OAHS by the City of Ortonville.  The dialysis project is nearing competition and the future of the building operation is being questioned.  No action was taken but will be considered when reviewing the budget.

LaValle Berkner updated the council as to the problems that have been encountered with the installation of the dock.  Extension kits have been received for the legs of the dock and the weather conditions have delayed the installation until later this week.  Berkner will furnish the extensions kits instead of giving the dock donation.

Roger Anderson reported that a representative from Rural Development was here last week.  He explained what the City has to do to be in compliance with the Rural Development Loan & Grant agreement.  A motion was made by Dinnel and seconded by Oakes and the motion passed unanimously for the City Attorney, City Clerk and Roger Anderson to review the agreement and advise the council of the appropriate action that is needed.

CONSENT AGENDA:

Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda.

            Deletions -10.a  Golf Board Recommendation – Replacement of Pumps

                            -10.c  Golf Board Recommendation – Fix Outside Railing

Motion was made by Dorry and seconded by Berkner, to approve the Consent Agenda which included the following items:

9.a                   Motion approving proposed council minutes of April 19, 2004

10.b                 Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-029

RESOLUTION APPROVING THE PURCHASE OF FANS FOR PUMP SHEDS

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the purchase of fans for the pump sheds as recommended by the Golf Board in the amount of $362 be and is hereby approved with funds coming from the golf course repair budget.

Upon roll call vote the following voted aye: Sellin, Berkner, Dinnel, Arndt, Dorry, Oakes and the following voted nay: none.

Resolution 04-029 passed this 3^rd day of May 2004.

                                                APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

10.d                 Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-030

RESOLUTION APPROVING THE PURCHASE OF GREENS ROLLER

WHEREAS, the golf course consultant has recommended the purchase of a greens roller, and

WHEREAS, Minnwest Bank will donate $1,500 toward the purchase with this amount not coming from the capital budget, and

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the purchase of a greens roller as recommended by the Golf Board in the amount of $2,644 be and is hereby approved.

Upon roll call vote the following voted aye: Sellin, Berkner, Dinnel, Arndt, Dorry, Oakes and the following voted nay: none.

Resolution 04-030 passed this 3^rd day of May 2004.

                                                APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

10.e                 Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-031

RESOLUTION APPROVING THE CONSTRUCTION OF POOL SHELTER

WHEREAS, the swimming pool is in need of a shelter over the bleachers for spectators, and

WHEREAS, Midcontinent is donating $1,000 toward the construction of the shelter, and

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that a 8’ x 16’ shelter be constructed to cover one set of bleachers with cement foundation as recommended by the Park Board in the amount of $2,000 be and is hereby approved.

Upon roll call vote the following voted aye: Sellin, Berkner, Dinnel, Arndt, Dorry, Oakes and the following voted nay: none.

Resolution 04-031 passed this 3^rd day of May 2004.

                                                APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

12.a                 Second Reading of Ordinance (Ordinance 04-03) pertaining to changing to bi-monthly meeting of the senior citizens board at the call of the Chairperson.

13.a                 Motion approving Cornfest Parade request – August 22, 2004.

13.b                 Motion approving the On Sale and Off Sale liquor license application from Sioux Historic Pavilion Inc. provided all necessary paperwork has been received.

13.c                 Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-032

RESOLUTION HIRING FIRE DEPARTMENT PERSONNEL

BE IT AND IT IS HEREBY RESOLVED that the Council of the City of Ortonville, Minnesota, upon the recommendation of the Fire Chief, hereby hires Mark Brown and Matt Thompson to the City of Ortonville Fire Department.

Upon roll call vote the following voted aye: Sellin, Berkner, Arndt, Oakes, Dinnel, Berkner and the following voted nay: none.

Resolution 04-032 passed this 3^rd day of May 2004.

                                                APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

13.d                 Motion approving the renewal of the following liquor licenses provided all necessary paperwork has been received:  Headwaters Grill & Bar, Moose Lodge, Big Stone Lake Post VFW, Ortonville Liquors Inc., Matador Supper Club, The Clubhouse.

15.                   Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

The need to install a VDF control in the new automatic sprinkler system was discussed.  Steve Erickson informed the golf board that the current pumping system puts excess pressure on the lines.  Upon the recommendation of the Golf Board, a motion was made by Oakes and seconded by Sellin and the motion passed unanimously to approve a change order prepared by the contractor and approved by the City Attorney to reflect the reduction in expenses for the pump start wiring in the amount of $980.86 and to provide the VDF system and electrical installation of.

The outside railing repair at the clubhouse was discussed.  Terry Gere stated that the intent of the golf board was that the City would pay for building repairs.  Upon the recommendation of the Golf Board, a motion was made by Arndt and seconded by Dinnel and the motion passed unanimously to approve the repair of the clubhouse railing by Richard Janke in an amount not to exceed $3,000 with funds coming from the clubhouse repair budget.

The agreement for the operation of the clubhouse has not been signed.  The golf board will negotiate with Mark and Sheila Thompson at the May golf board meeting.

The airport board minutes were discussed.  There were concerns that the airport board will approach Big Stone County for airport support before any budget decisions have been made.  The City Clerk will discuss with the airport board.

UNFINISHED BUSINESS:

The date of the council retreat will be set at the May 17^th meeting.

The letter from Jennifer Stotesbery was discussed and on advice of the City Attorney the decision shall be left in the hands of the insurance company.

Deer problems in the City limits and the geese on the golf course were discussed.  Dorry will arrange a meeting with Dave Soehren and Bruce Nelson to determine what the city can do.

It has been determined that mosquito spraying in Ortonville would be very costly and not within the City’s budget.

Arndt was interested as to the progress of the Jerry Jorgenson assessment.  He has been invited to the May utility committee meeting.

NEW BUSINESS:

A motion was made by Dinnel and seconded by Oakes and the motion passed unanimously to appoint Ev Johnson to the Golf Board.

CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

The council was updated of the activities in the City Office.  The auditors from Larson Allen Weishair & Co. have completed the fieldwork and will presenting the 2003 audit report at an upcoming meeting.  Tom Augustin will be in town this week to walk the sewer line and view the water plant.  Many of the Five-Year Plans have been handed in, more to come. 

ADJOURNMENT:

There being no further business to come before the Council, Berkner moved the adjournment of the meeting and with no objections thereto, Dinnel adjourned the May 3, 2004 meeting of the Ortonville City Council at 8:25 P.M.

_________________________________

Charleen K. Grossman, City Clerk-Administrator

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