07/19/04

MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, JULY 19, 2004 7:00 P.M.

CLINIC BUILDING

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M. Roll call was taken with the following being present: Mike Dorry, Artie Arndt, Lenore Sellin, Lisa Berkner, Dan Oakes with the following absent: Mel Reinke. City Staff Present: Char Grossman, Bill Lund. Others present: Norm Haukos, Roy Bailey, Bud Haukos, Mary Gustafson. Media present: Holly Hilbrands, Ryan Stattelman.

AGENDA AMENDMENTS:

A motion was offered by Berkner and seconded by Sellin and did pass unanimously to approve the agenda as amended:

Additions:

Recommendations of Citizen Boards, Committees and Commissions

10.j Siren Referral

New Business

13.c Council Appointment

13.d Golf Coach

13.e Public Hearing – 5 Year Plan - Capital Improvements

13.f Garbage Contract

13.g Docks

City Clerk-Administrator Reports & Recommendations

14.a Holly Arnst Property

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

Norm Haukos, DNR Fisheries, requested 200’ of the Strege property adjacent to the DNR property abutting the river consisting of approximately 4 acres for the establishment of an aquatic management area to promote fishing and construct a walleye holding facility. A motion was made by Berkner and seconded by Dinnel and the motion did pass to turn over 200’ of the Strege property pending the approval of the Department of Economic Development. Motion passed 5-1 – Arndt voted no.

CONSENT AGENDA:

Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Motion was made by Dorry and seconded by Berkner, to approve the Consent Agenda (with the exception of 12.b Reconveyance of Portions of Forfeited Lands to State of Minnesota – Lot on the corner of Monroe and 5^th Street) which included the following items:

9.a Motion approving proposed council minutes of July 6, 2004.

10.a Motion approving Utility Committee recommendation that in the event of a natural disaster the property owner of a residential or commercial building can have the option either to cement or permanently cap the sewer pipe to eliminate the service charges.

10.b Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-056

RESOLUTION APPROVING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE AMR SYSTEM BY ULTEIG ENGINEERS

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the engineering firm of Ulteig Engineers, Inc. be and is hereby secured to prepare plans & specifications for the construction of the Ortonville Automatic Meter Reader System with bids to open on August 6, 2004.

Upon roll call vote the following voted aye: Dinnel, Berkner, Dorry, Sellin, Arndt, Oakes and the following voted nay: none.

Resolution 04-056 passed this 19^th day of July 2004.

APPROVED:

____________________

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

10.c Motion approving the resignation of Jerry Jorgenson from the Senior Center Board.

10.d Motion approving the appointment of Elayne Fahlgren to the Senior

Center Board.

10.e Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-057

RESOLUTION AWARDING QUOTE FOR HOSPITAL ROOF REPAIR

WHEREAS, the Health Care Board of the City of Ortonville had previously requested for quotes to be received for hospital roof repair for the Ortonville Area Health Services, and

WHEREAS, quotes have now been received and reviewed by the Health Care Board and the Council, and

WHEREAS, bids were received for the project as follows:

Pro Tec $ 10,974

Buttweilers $ 12,362

WHEREAS, upon the recommendation of the Health Care Board the quote of Pro Tec, in the amount of $10,974 has been determined by the Council to be the bid that meets the specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1. The quote of Pro Tec is hereby accepted.

2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.

Upon roll call vote the following voted aye: Oakes, Berkner, Sellin, Arndt, Dorry, Dinnel, and the following voted nay: none.

Resolution 04-057 passed this 19^th day of July 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-058

RESOLUTION AWARDING QUOTE FOR REMOVAL OF ASBESTOS PANELS

WHEREAS, the Health Care Board of the City of Ortonville had previously requested for quotes to be received for removal of exterior asbestos panels for the Ortonville Area Health Services, and

WHEREAS, quotes have now been received and reviewed by the Health Care Board and the Council, and

WHEREAS, quotes were received for the project as follows:

RSI $ 8,140

Quad-State $ 34,733

WHEREAS, upon the recommendation of the Health Care Board the quote of RSI, in the amount of $8,140 has been determined by the Council to be the quote that meets the specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1. The quote of RSI is hereby accepted.

2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.

Upon roll call vote the following voted aye: Oakes, Berkner, Sellin, Arndt, Dorry, Dinnel, and the following voted nay: none.

Resolution 04-058 passed this 19^th day of July 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-059

RESOLUTION AWARDING QUOTE FOR ADDITIONAL SIDEWALKS

WHEREAS, the Health Care Board of the City of Ortonville had previously requested for quotes to be received for additional sidewalks for the Ortonville Area Health Services, and

WHEREAS, quotes have now been received and reviewed by the Health Care Board and the Council, and

WHEREAS, quotes were received for the project as follows:

Dallas I. Hanson $ 4,340

Lundberg Construction $ 5,470

WHEREAS, upon the recommendation of the Health Care Board the quote of Dallas I. Hanson, in the amount of $4,340 has been determined by the Council to be the quote that meets the specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1. The quote of Dallas I. Hanson is hereby accepted.

2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.

Upon roll call vote the following voted aye: Oakes, Berkner, Sellin, Arndt, Dorry, Dinnel, and the following voted nay: none.

Resolution 04-059 passed this 19^th day of July 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-060

RESOLUTION AWARDING PROPOSAL FOR REMOVAL AND INSTALLATION OF CARPET

WHEREAS, the Health Care Board of the City of Ortonville had previously requested proposals be received for the removal of old carpet and installation of new carpet in the OB and Medical/Surgical hallways for the Ortonville Area Health Services, and

WHEREAS, proposals have now been received and reviewed by the Health Care Board and the Council, and

WHEREAS, proposals were received for the project as follows:

Jerry’s Flooring Installation $ 2,460

WHEREAS, upon the recommendation of the Health Care Board the proposal of Jerry’s Flooring Installation, in the amount of $2,460 has been determined by the Council to be the proposal that meets the specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1. The proposal of Jerry’s Flooring Installation is hereby accepted.

2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.

Upon roll call vote the following voted aye: Oakes, Berkner, Sellin, Arndt, Dorry, Dinnel, and the following voted nay: none.

Resolution 04-060 passed this 19^th day of July 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-061

RESOLUTION AWARDING QUOTE FOR SOFTWARE REPLACEMENT

WHEREAS, the Health Care Board of the City of Ortonville had previously requested for quotes to be received for nursing home clinical and accounts receivable packages of software replacement for the Ortonville Area Health Services, and

WHEREAS, quotes have now been received and reviewed by the Health Care Board and the Council, and

WHEREAS, quotes were received for the project as follows:

Melyx $17,982.00 Plus Expenses

Achieve $31,830.00 Plus Expenses

WHEREAS, upon the recommendation of the Health Care Board the quote of Melyx, in the amount of $17,982.00 plus expenses has been determined by the Council to be the quote that meets the specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1. The quote of Melyx is hereby accepted.

2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.

Upon roll call vote the following voted aye: Oakes, Berkner, Sellin, Arndt, Dorry, Dinnel, and the following voted nay: none.

Resolution 04-061 passed this 19^th day of July 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

12.a Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-062

RESOLUTION AUTHORIZING CERTIFICATE OF COMPLETION

WHEREAS, Erickson Sales & Service have completed the golf course automatic sprinkler system, and

WHEREAS, the bid bond is being held by the City of Ortonville until final completion, and

NOW THEREFORE BE IT RESOLVED by the Council that:

1. That the Certificates of Substantial Completion and Final Completion for the golf course automatic sprinkler system are hereby approved.

2. That the bid bond be returned to Erickson Sales & Service.

3. That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.

Upon roll call vote the following voted aye: Oakes, Berkner, Sellin, Arndt, Dorry, Dinnel, and the following voted nay: none.

Resolution 04-062 passed this 19^th day of July 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

13.a Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 04-063

RESOLUTION APPROVING THE COOPERATIVE PURCHASING AGREEMENT

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the Joint Powers Agreement entered into between the State of Minnesota and the City of Ortonville, for cooperative purchasing is hereby approved and the Mayor and City Clerk/Administrator are hereby authorized to execute necessary documents to carry out the intent of this resolution.

Upon roll call vote the following voted aye: Oakes, Sellin, Dinnel, Arndt, Berkner, Dorry and the following voted nay: none.

Resolution 04-063 passed this 19^th day of July 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

15. Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

The installation of a Kiwanis International sign on the Senior Center was discussed. No action was taken. The Kiwanis Club will be required to make application to the City for a sign permit.

Increasing the utility rates was discussed. Upon the recommendation of the Utility Committee, a motion was made by Berkner and seconded by Oakes and the motion passed to approve the increase of the utility rates according to MRES 2002 estimated rates effective August 1, 2004. Motion passed 4-2 – Arndt, Sellin voted no.

The extension of the MRES Maintenance Contract was discussed. No action will be taken until after the 2005 budget has been completed.

The Library Board’s request for an additional $500 for repairs was discussed. Since the Library is experiencing some air conditioning problems, the additional amount may increase. No action was taken.

The need for a new civil defense siren was discussed. The EDA will investigate the possibility of grants for the purchase.

NEW BUSINESS:

Arndt requested the use of the skating rink area or central park to hold the Jaycee Haunted

House. Dinnel moved and Oakes seconded and the motion passed unanimously to allow

the Jaycees to hold the annual haunted house at either the skating rink or central park.

A motion was made by Dinnel and seconded by Berkner and the motion passed unanimously to appoint Deb Hicks to the Personnel Committee to replace Char Grossman.

Oakes moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 04-064

RESOLUTION HIRING SUMMER RECREATIONS EMPLOYEE

BE IT AND IT IS HEREBY RESOLVED that the Council of the City of Ortonville, Minnesota, hereby hires Allison Nelson – golf, as a seasonal employee for the summer recreation department at the city’s summer recreation/pool pay scale.

Upon roll call vote the following voted aye: Sellin, Berkner, Arndt, Dinnel, Dorry, Oakes and the following voted nay: none.

Resolution 04-064 passed this 19^th day of July 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

A motion was made by Arndt and seconded by Berkner and the motion passed unanimously to hold a public hearing on August 2, 2004 for the purpose of discussion of the Five Year Capital Improvement Program.

Garbage charges for unoccupied homes were discussed. Will be on the next utility committee agenda.

The dock located by the Eahtonka was discussed. A motion was made by Dinnel and seconded by Dorry and the motion passed unanimously to relocate the dock to the river adjacent to Riverside Park.

CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

Sellin moved and Dinnel seconded that the following resolution be adopted:

RESOLUTION 04-065

RECONVENYANCE OF PORTIONS OF FORFEITED LANDS TO THE STATE OF MINNESOTA

WHEREAS, the city obtained the property to be used as a public park described as follows:

Lot 1, except Southeast sixty feet (60’), Block Fourteen (14), Orton’s First Addition,

City of Ortonville

from the State of Minnesota under Minn. Stat. §282.01, Subd. 1a to 1c.

WHEREAS, the City has abandoned the public use for which it was acquired and now desires to reconvey to the State of Minnesota pursuant to Minn. State §282.01, Subd. 1d.

NOW, THEREFORE, BE IT RESOLVED as follows:

a. The Mayor and the City Administrator are authorized to execute the Reconveyance of Portions of Forfeited Lands to the State of Minnesota in the form as presented to the Council.

b. The Mayor and City Administrator are authorized to take any other actions necessary to reconvey the property.

Upon roll call vote the following voted aye: Sellin, Berkner, Arndt, Dinnel, Dorry, Oakes and the following voted nay: none.

Resolution 04-065 passed this 19^th day of July 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Oakes moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 04-066

RESOLUTION TO PURCHASE FORFEITED LANDS FROM BIG STONE COUNTY

WHEREAS, the city has reconved to the State of Minnesota the property as follows:

Lot 1, except Southeast sixty feet (60’), Block Fourteen (14), Orton’s First Addition,

City of Ortonville

WHEREAS, Big Stone County has set a $25.00 charge for the purchase of said property, plus the following fees: $.75 State Fee, $25.00 State Deed Fee, $1.65 Deed Tax, $20.00 Recording Fee, and

NOW, THEREFORE, BE IT RESOLVED as follows:

1. The City of Ortonville purchases from Big Stone County the above described property.

2. The Mayor and City Administrator are authorized to take actions necessary to the purchase of the property.

Upon roll call vote the following voted aye: Sellin, Berkner, Arndt, Dinnel, Dorry, Oakes and the following voted nay: none.

Resolution 04-066 passed this 19^th day of July 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

The property located at 6 NW 2^nd Street was discussed. Will check with City Attorney as to the options of the City and who will pay for the repair of the hazardous building.

ADJOURNMENT:

There being no further business to come before the Council, Dorry moved the adjournment of the meeting and with no objections thereto, Dinnel adjourned the July 19, 2004 meeting of the Ortonville City Council at 8:05 P.M.

_________________________________

Charleen K. Grossman, City Clerk-Administrator