09-07-04

MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

TUESDAY, SEPTEMBER 7, 2004 7:00 P.M.

CLINIC BUILDING

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M. Roll call was taken with the following being present: Mel Reinke, Artie Arndt, Dan Oakes, Mike Dorry with the following absent: Lenore Sellin, Lisa Berkner. City Staff Present: Char Grossman, Curt Hormann. Others present: Elsie Perrine. Media present: Holly Hilbrands, Ryan Stattelman.

AGENDA AMENDMENTS:

A motion was offered by Reinke and seconded by Dorry and did pass unanimously to approve the agenda as amended:

Additions:

New Business

13.c Lundell Avenue Speed Limit

13.d Payment in Lieu of Taxes From EDA to City

13.e Public Hearing Small Cities Grant Request

13.f Boat Ramp

CONSENT AGENDA:

Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Motion was made by Arndt and seconded by Reinke, to approve the Consent Agenda which included the following items:

9.a Motion approving proposed council minutes of August 16, 2004.

13.b: Arndt moved and Reinke seconded that the following resolution be

adopted:

RESOLUTION 04-076

RESOLUTION APPROVING MINNESOTA ENERGY ASSISTANCE PROGRAM – VENDOR AGREEMENT

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the Minnesota Energy Assistance Program – Vendor Agreement between the Prairie Five Community Action Council, Inc. and the City of Ortonville is approved and that Mayor and City Clerk/Administrator are hereby authorized to execute necessary documents to carry out the intent of this resolution.

Upon roll call vote the following voted aye: Dorry, Oakes, Dinnel, Reinke, Arndt and the following voted nay: none.

Resolution 04-076 passed this 7^th day of September 2004.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

15. Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

REPORTS FROM COUNCIL COMMITTEES:

The 2005 Budget was discussed. The second item-Number 3 of the August 25, 2004 Budget Committee minutes regarding the need to reduce hours of coverage in order to reduce the overall cost will be deleted.

Oakes moved and Arndt seconded that the following resolution be adopted:

RESOLUTION 04-077

A RESOLUTION APPROVING 2005 BUDGET AND 2004 TAX LEVY, COLLECTIBLE IN 2005

WHEREAS, the Budget Committee is recommending the acceptance of the 2005 Budget and Levy, and

WHEREAS, the following items will be included in the 2005 Budget:

-Accepting OAHS clinic proposal for payment of $35,114 per year for the next five years

-Allocate the $35,114 from OAHS to the following:

$27,114 Capital Improvement–Street Construction

$ 3,000 EDA

$ 2,000 Sidewalks

$ 3,000 Swimming Pool

-Reduce the police secretary position to 24 hours a week

-Reduce the Senior Center Coordinator position to 30 hours a week

-Transferring $45,000 from Light Fund to General Fund for Street Lighting

-Free up frozen capital money

-Transfer capital money to Capital Improvement – Street Construction from Trees - $40,000; City Hall Project - $30,000

WHEREAS, the council of the City of Ortonville, County of Big Stone, Minnesota, resolved that the following sums of money be levied for the current year, collectible in 2005, upon the taxable property in the City of Ortonville, for the following purposes:

General Fund: $275,800

Library: $ 49,360

G.O. 1990 Improvement Bond: $ 55,000

G.O. 1998A Bond: $ 90,000

Total Levy: $470,160

WHEREAS, the City Clerk-Administrator is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Big Stone County, Minnesota.

WHEREAS, the Property Tax Law requires local governments to adopt and certify to the County Auditor a budget by September 15th; and

WHEREAS, the 2005 proposed City budget, consisting of $1,455,518.00 in revenues and $1,455,518.00 in expenditures, is adopted under the provisions of the Property Tax Law; and

WHEREAS, the participation of five local citizens as an ad hoc advisory committee to the budget process continue, and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ortonville that the City Council does hereby approve the 2005 Budget & Levy as filed in the office of the City Clerk-Administrator.

Upon roll call vote the following voted aye: Oakes, Dinnel, Arndt and the following voted nay: Reinke, Dorry.

Resolution 04-077 passed this 7^th day of September 2004.

APPROVED:

_____________________

David Dinnel

ATTEST: Mayor

_____________________

Charleen K. Grossman

City Clerk-Administrator

NEW BUSINESS:

Reviewing the City Charter was discussed. Names of citizens are needed to establish a

Charter Commission. Contact the City Clerk/Adm. if you have names of interested

people.

The speed limit on Lundell Avenue is a concern to residents of Fairway View. Chief Hormann will research and have information for the next council meeting.

Payment in lieu of taxes from the EDA to the City of Ortonville for the Fairway View project was discussed and tabled until the next council meeting.

A motion was made by Reinke and seconded by Dinnel and the motion passed unanimously to hold a public hearing on October 4, 2004 at 7:30 for the purpose to discuss a Small Cities Development Program Grant Application.

Council Member Arndt requested the city crew remove the weeds from the boat ramps for the fishing tournaments the next two weekends.

CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

The property at 6 NW 2^nd Street was discussed. The City Building Official will be reporting at the next council meeting.

ADJOURNMENT:

There being no further business to come before the Council, Dorry moved the adjournment of the meeting and with no objections thereto, Dinnel adjourned the September 7, 2004 meeting of the Ortonville City Council at 7:50 P.M.

_________________________________

Charleen K. Grossman, City Clerk-Administrator