MINUTES OF THE REGULAR MEETING
OF THE ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
MONDAY, NOVEMBER 1, 2004 7:00 P.M.
CLINIC BUILDING
CALL TO ORDER AND ROLL CALL:
Mayor Dinnel called the regular
meeting of the Ortonville City Council to order at 7:00 P.M. Roll call
was taken with the following being present: Mel Reinke, Artie Arndt,
Lenore Sellin, Lisa Berkner with the following absent: Mike Dorry, Dan
Oakes. City Staff Present: Char Grossman, Curt Hormann, Tim Scherer, Nick
Golden, Robert Dybvig. Others present: Elsie Perrine. Media present:
Holly Hilbrands, Ryan Stattelman.
AGENDA
AMENDMENTS:
A motion was offered by Reinke and
seconded by Arndt and did pass unanimously to approve the agenda as
presented.
Dinnel asked if there were any
additions, corrections, or deletions to be made to the Consent Agenda.
Motion was made by Reinke and seconded by Berkner, to approve the Consent
Agenda (with the exception of 11.a Street Committee Recommendation – Rent
Grinder for $30.00; 13.b Approve Hilltop Sewer Project Payment Request #1
$132,439.21; 15. Approve Bills) which included the following items:
9.a Motion approving proposed council
minutes of October 18, 2004.
11.b Upon the
recommendation of the Street Committee, Reinke moved and Berkner seconded
that the following resolution be adopted:
RESOLUTION 04-096
RESOLUTION AWARDING BID FOR MOTOR GRADER
WHEREAS, the Council of the City of Ortonville had
previously advertised for bids to be received for a motor grader, and
WHEREAS, a bid has now been received and reviewed by the
Street Committee, and
WHEREAS, the following bid was received:
Ziegler, Inc.
$135,000.00 Plus Tax
WHEREAS, the bid of Ziegler, Inc., in the amount of
$135,000.00 has been determined by the Council to be the lowest
responsible bid.
NOW THEREFORE BE IT RESOLVED by the Council that:
1. The bid of Ziegler, Inc. is hereby accepted.
2.
That the Mayor and City Clerk/Administrator
be and are hereby authorized to execute necessary documents for said
purchase.
3.
Funds, including any necessary sales tax,
shall come from Street capital outlay.
Upon roll call vote the following
voted aye: Sellin, Dinnel, Arndt, Berkner, Reinke and the following voted
nay: none.
Resolution 04-096 passed this 1st
day of November 2004.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
11.c Upon the recommendation of
the Street Committee, Reinke moved and Berkner seconded that the following
resolution be adopted:
RESOLUTION 04-097
RESOLUTION APPROVING SALE OF 1978 140G
CATERPILLAR MOTOR GRADER
BE IT AND IT IS HEREBY RESOLVED by the City Council of the
City of Ortonville, Minnesota that the 1978 140G Caterpillar motor grader
be sold to Ortonville Stone Company in the amount $32,180.04 including
sales tax.
Upon roll call vote the following
voted aye: Sellin, Dinnel, Arndt, Berkner, Reinke and the following voted
nay: none.
Resolution 04-097 passed this 1st
day of November 2004.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
Charleen K. Grossman
City Clerk/Administrator
12.a First Reading of Ordinance
(Ordinance 04-08) Historical Preservation of the Downtown Area.
13.a Reinke moved and
Berkner seconded that the following resolution be adopted:
RESOLUTION 04-098
RESOLUTION APPROVING LEVIED ACCOUNTS
BE IT AND IT IS HEREBY RESOLVED that
the properties as listed on file in the Office of the City
Clerk/Administrator be levied for unpaid bills.
Upon roll call vote the following voted aye: Dinnel, Sellin,
Arndt, Reinke, Berkner, and the following voted nay: none.
Resolution 04-098 passed this 1st
day of November 2004.
APPROVED:
____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
With all members voting in favor, the
motion carried.
RECOMMENDATIONS OF CITIZEN BOARDS,
COMMITTEES AND COMMISSIONS:
Upon the recommendation of the Golf Board, Arndt moved and
Reinke seconded that the following resolution be adopted:
RESOLUTION 04-099
RESOLUTION APPROVING
PURCHASE OF GOLF COURSE FAIRWAYS MOWER
WHEREAS, the Golf Board of the City of Ortonville
had previously solicited quotes for a Toro Fairway mower, and
WHEREAS, the MTI Distributing has the state bid for a two
wheel drive fairway mower in the amount of $31,500.00 plus tax, and
NOW THEREFORE BE IT RESOLVED by the Council that:
1.
The bid of MTI Distributing is hereby
accepted with funds to come from Golf Course capital outlay funds in 2005.
2.
That the Mayor and City Clerk/Administrator
be and are hereby authorized to execute necessary documents with MTI
Distributing.
Upon roll call vote the following voted aye: Dinnel, Sellin,
Arndt, Berkner, Reinke and the following voted nay: none.
Resolution 04-099 passed this 1st
day of November 2004.
APPROVED:
____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
REPORTS FROM COUNCIL COMMITTEES:
The recommendation of the Street Committee to rent the
concrete grinder at $30.00 including the operator was discussed.
A motion was made by Reinke and seconded by Dinnel and
passed unanimously to refer the rental cost back to the street committee
for further deliberation. The Street Committee will discuss other
equipment rental charges for 2005.
The Street Committee has recommended to proceed with the
Rita Road Project in 2005 with completion in 2006 and to begin the North
Minnesota & Jefferson Project in 2007. After
discussion, a motion was made by Arndt and seconded by Reinke and passed
unanimously to retain Larson-Peterson/Ulteig to review and/or revise the
costs of the Rita Road Project.
NEW BUSINESS:
Berkner moved and Reinke seconded that
the following resolution be adopted:
RESOLUTION 04-100
RESOLUTION APPROVING HILLTOP SEWER PROJECT
PAYMENT REQUEST #1
BE IT AND IT IS HEREBY RESOLVED by the
Council of the City of Ortonville, Minnesota that Hilltop Sewer Project
pay request #1 in the amount of $132,439.21 to Duininck Bros., Inc. is
hereby approved contingent upon the receipt of the signed documents.
Upon roll call vote the following
voted aye: Reinke, Sellin, Arndt, Dinnel, Berkner, and the following voted
nay: none.
Resolution 04-100 passed this 1st
day of November 2004.
APPROVED:
____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
Dinnel moved and Reinke seconded that
the following resolution be adopted:
RESOLUTION 04-101
RESOLUTION AUTHORIZING PURCHASE OF A 2005 CHEVROLET IMPALA
POLICE SEDAN
BE IT AND IT IS HEREBY RESOLVED by the
Council of the City of Ortonville, Minnesota that the purchase of a 2005
Chevrolet Impala Police Sedan from Hinckley Chevrolet in the amount of
$17,232.00 state bid pricing is hereby approved with funds to come from
Police Capital Outlay Funds in 2005.
Upon roll call vote the following
voted aye: Reinke, Sellin, Arndt, Dinnel, Berkner, and the following voted
nay: none.
Resolution 04-101 passed this 1st
day of November 2004.
APPROVED:
____________________
David Dinnel
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
APPROVE BILLS:
Council Member Arndt questioned the
payment to The Club House. After discussion, a
motion was made by Arndt and seconded by Reinke and passed unanimously to
approve the payment of the bills as presented.
CLERK/ADMINISTRATOR REPORTS &
RECOMMENDATIONS:
The following items were discussed:
Charter
Commission – 12 Members
Golf
Superintendent Position – 33 Applications
Camera – Will
implement Shawnda Johnson’s recommendations
Office step repair is
completed
Request to purchase
property adjacent to the Golf Course by Thymian
MRES Master Electrician
began employment November 1, 2004
EXECUTIVE SESSION:
Job performance evaluation of the City
Clerk/Administrator has been deferred until all council members are
present.
ADJOURNMENT:
There being no further business to
come before the Council, Arndt moved and Reinke
seconded and the motion passed unanimously for the adjournment of the
meeting and with no objections thereto, Dinnel adjourned the November 1,
2004 meeting of the Ortonville City Council at 8:05 P.M.
Charleen K. Grossman, City
Clerk-Administrator
