MINUTES OF THE ANNUAL MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, JANUARY 10, 2005 7:30 P.M.

CLINIC BUILDING

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the annual meeting of the Ortonville City Council to order at 7:30 P.M. Roll call was taken with the following being present: Artie Arndt, Lenore Sellin, Dan Oakes, Mike Dorry, Mel Reinke with the following absent: Lisa Berkner. City Staff Present: Char Grossman, Tim Scherer, Curt Hormann, Jason Mork. Others present: None. Media present: Ryan Stattelman.

AGENDA AMENDMENTS:

A motion was offered by Reinke and seconded by Dorry and did pass unanimously to approve the agenda as amended:

Add:

New Business

13.h Assisted Living

13.i Morris Hockey Resolution

Berkner arrived at 7:37 P.M.

CONSENT AGENDA:

Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Motion was made by Dorry and seconded by Arndt, to approve the Consent Agenda (with the exception of 9.b Approve 12/23/04 Special Council Minutes; 13.c Board/Committee Appointments/Reappointments for 2005; 13.e Airport Maintenance Contract) which included the following items:

9.a Motion approving proposed council minutes of December 20, 2004.

12.a Second Reading of Ordinance (Ordinance 05-01) pertaining to

amending the Land Use Code of the City of Ortonville as follows:

Section 1. The Land Use Code of the City, Section 150.075(F), be amended and codified to read as follows:

"(F) Building design standards. The architectural design and appearance of all accessory buildings and structures shall comply with the following standards:

(1) In other than the A-O, R-3, B-1, B-2, B-3, I-1 and I-2 districts, only asphalt shingles, asphalt roofing materials, cedar shakes, cedar shingles, color metal roofs (excluding galvanized), copper roofs and rubber roofs shall be permitted as roof coverings in the R-1 and R-2 residential districts; and

(2) The exterior finish of all accessory buildings in the R-1, R-2 and R-3 districts shall match as close as possible the exterior finish of the dwelling unit on the lot. For example, lap siding on the dwelling unit shall make lap siding on the accessory building mandatory, board and batten siding shall make board and batten siding on the accessory building mandatory. Boxed eves and rakes on accessory buildings shall be required where they occur on the dwelling unit. If requested by owner, can exceed the 16 feet height to conform in architecture, roof pitch and appearance of that residence not to exceed residence's overall height. Brick, stucco and stone dwellings shall justify a variance for an accessory building; and

(3) Non-garage accessory buildings' exterior finish in R-1, R-2 and R-3 districts shall match as close as possible the color of the dwelling unit on the lot, and

(A) Metal sheds more than 120 square feet are not allowed, and

(5) Accessory buildings shall be designed to support a 26-pound per square foot live roof load; and

(6) Metal lawn or storage sheds 120 square feet or less in floor area shall be exempt from these standards.

13.a Dorry moved and Arndt seconded that the following resolution be adopted:

RESOLUTION 05-001

RESOLUTION APPROVING HILLTOP SEWER PROJECT

PAYMENT REQUEST #3

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that Hilltop Sewer Project pay request #3 in the amount of $3,235.70 to Duininck Bros., Inc. is hereby approved.

Upon roll call vote the following voted aye: Reinke, Sellin, Arndt, Dinnel, Berkner, Dorry, Oakes and the following voted nay: none.

Resolution 05-001 passed this 10^th day of January 2005.

APPROVED:

____________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

13.b: Dorry moved and Arndt seconded that the following resolution be adopted:

RESOLUTION 05-002

RESOLUTION APPROVING AIRPORT HANGER/TIE-DOWN LEASE AGREEMENT

BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota that the agreement between the City of Ortonville and Todd & Sara Verheul, B & T Flying Club, Bryan & Kristi Delage be and are hereby approved to provide storing/parking of a aircraft for a one year period beginning January 1, 2005 and that the Mayor and Clerk-Administrator are hereby authorized to sign such agreement.

Upon roll call vote the following voted aye: Reinke, Sellin, Arndt, Dinnel, Berkner, Dorry, Oakes and the following voted nay: none.

Resolution 05-002 passed this 10^th day of January 2005.

APPROVED:

____________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

13.d Dorry moved and Arndt seconded that the following resolution be adopted:

RESOLUTION 05-003

RESOLUTION APPROVING ANNUAL APPOINTMENTS

BE IT AND IT IS HEREBY RESOLVED by the council of the City of Ortonville, Minnesota that the following annual appointments are hereby approved:

Official Newspaper – Ortonville Independent

Official Radio Station – KDIO Radio

Upon roll call vote the following voted aye: Reinke, Sellin, Arndt, Dinnel, Berkner, Dorry, Oakes and the following voted nay: none.

Resolution 05-003 passed this 10^th day of January 2005.

APPROVED:

____________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

13.f Motion approving the resignation of Mark Brown as police officer.

15. Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

COUNCIL MINUTES:

Council Member Oakes questioned the reason Dorry abstained to the motion to approve Option 2 – Send termination letter from the December 23^rd Council Meeting. Dorry had been consulted regarding the veterans matter. A motion was made by Arndt and seconded by Oakes and passed unanimously to approve the December 23, 2004 City Council minutes.

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

Upon the recommendation of the Health Care Board, a motion was made by Reinke and seconded by Berkner and passed unanimously to approve the following committee to review the City/Healthcare Procedures: Dave Dinnel

Mike Dorry

Marilyn Lindahl

Ken Archer

Jim Foster

Roman Taffe

UNFINISHED BUSINESS:

Council Member Dorry will have a report concerning the Otter Tail property at the foot of the lake for the next council meeting.

The auditing options were discussed, a motion was offered by Oakes and seconded by Arndt and passed unanimously to approve the cash method of accounting beginning with the 2004 audit and to obtain a professional assessment of the streets and alleys of Ortonville at a cost up to $1,000.

Council Member Reinke will be traveling to Morris to listen to the tape of the pre-construction meeting for the Highway 12 Project. The Highway 12 lighting is a concern of many citizens of Ortonville.

The proposed revision of the Administrative Code regarding the Golf Board membership was discussed. Oakes offered the First Reading of Ordinance for the revision to Article 31.08 of the Administrative Code:

§31.08 GOLF BOARD

(A) There shall be a Golf Board, as a division of the Public Works Department, to consist of seven members, a minimum of two of whom shall be women, to be appointed by the Mayor, with the approval of the City Council. Terms of each member shall be three years, the terms to end on December 31. The Board shall annually elect one of its members to act as Chairperson and one to act as Secretary.

A motion was made by Oakes and seconded by Dorry and passed unanimously to hold the next regular City Council meeting on January 19, 2005 at 7:00 due to the Martin Luther King Jr. Holiday. As discussed at an earlier meeting this will be a Development Meeting with notices to be sent to EDA and Planning and Zoning members.

NEW BUSINESS:

Arndt has concerns with the list of boards and committees as presented by Mayor Dinnel. He feels that the EDA needs more representation by business people. After discussion a motion was offered by Berkner and seconded by Dorry and passed to approved the following list of recommendations to Boards and Committees as presented by Mayor Dinnel:

City Council Committees

Budget & Levy Committee Lisa Berkner {for Sellin}

Mel Reinke {for Dinnel}

Other Committees, Commissions, and Boards

Airport Dr. Mark Huntington {Reappoint}

Ambulance Committee

Seat A Jim Hasslen

Seat B Tom Scoblic

Seat C Kathy Korth

Border City Jim Foster {for Tobin}

Burt Nypen {for Jurgens}

Civil Service Tom Tobin {Reappoint}

EDA Garry Swenson {Reappoint}

Mel Reinke {Reappoint}

Golf Seat E Joe Berning {Reappoint}

Seat F Blair Johnson {Reappoint}

Health Care

Seat A Dr. Ronald Beyer {Reappoint}

Seat B Maryann Ulrich

Heritage Preservation Commission

Ann Lundberg

Burt Nypen

Craig Randelman

Library

Seat D Lenore Sellin {Reappoint}

Seat E Angie Larson {Reappoint}

Park & Recreation

Seat A Mike Dorry {Reappoint}

Seat B Lenore Sellin

Seat C Don Sykora {Reappoint}

Planning Commission

Seat E Steve Berkner {Reappoint}

Seat F Tom Kindt {Reappoint}

Seat G Lucie Thorson {Reappoint}

Senior Center

Seat A Nash Perrine {Reappoint}

Seat B Earl Komis {Reappoint}

Tree Board

Seat B John Cunningham {Reappoint}

Seat D Scott Huizenga {Reappoint}

Safety Committee Tim Scherer {Reappoint}

Kent Novak {Reappoint}

Fire Dept Officers Chief: Randy McLain

Asst Chief: Alan Arndt

Treasurer: Tom Kindt

Secretary: Jerry Wiegman

Training Officer: John Hynnek

Safety Officer: Dallas Hanson

National Guard Armory Bd. Gary Johnson {Reappoint}

Water Board Utility Committee Members

Motion passed 5-2 - Arndt, Sellin voted no.

Questions regarding insurance coverage required according to the Airport Maintenance Agreement were discussed. Since the City Attorney has prepared the agreement and reviewed the certificate of insurance and upon the recommendation of the Airport Committee, Dinnel moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 05-004

RESOLUTION CONTRACTING FOR MANAGEMENT OF AIRPORT

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that an annual contract for the management of the Ortonville Municipal Airport be entered into between the City of Ortonville and Todd Verheul effective January 1, 2005, and

BE IT FURTHER RESOLVED that upon execution of a contract by Todd Verheul, the Mayor and Clerk/Administrator are authorized to execute said contract on behalf of the City of Ortonville.

Upon roll call vote the following voted aye: Reinke, Sellin, Arndt, Dinnel, Berkner, Dorry, Oakes and the following voted nay: none.

Resolution 05-004 passed this 10^th day of January 2005.

APPROVED:

____________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

Chief Hormann has requested to advertising to fill the vacant police officer position. A motion was offered by Oakes and seconded by Sellin and passed to deny the request and send to the Civil Service Commission for recommendation. Motion passed 6-1 - Dorry voted no.

What should be done to provide police protection for Ortonville was discussed. A motion was made by Arndt and seconded by Sellin and passed unanimously for Chief Hormann to utilize on-call hours and County assistance for hours not covered due to resignation.

A motion was offered by Arndt and seconded by Oakes and passed to request the Civil Service Commission to provide the City Council with their recommendation on how to accommodate the citizens of Ortonville with one less officer. Motion passed 5-2 – Dorry, Reinke voted no.

For the next council meeting, Council Member Arndt is requesting the financial reports from the EDA regarding Fairway View and upcoming bond payment.

Arndt moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 05-005

RESOLUTION TO FORWARD DONATION FROM MORRIS HOCKEY ASSOCIATION

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that revenue received from the Morris Hockey Association for their donations to the City of Ortonville will be forwarded to the Big Stone Lake Hockey Association.

Upon roll call vote the following voted aye: Reinke, Sellin, Arndt, Dinnel, Berkner, Dorry, Oakes and the following voted nay: none.

Resolution 05-005 passed this 10^th day of January 2005.

APPROVED:

____________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

The location of the safety dinners was discussed. All food establishments in Ortonville should be considered when a dinner is planned.

Council Member Arndt has requested more budget information to be provided council members on a monthly/quarterly basis. Additional reports will be prepared at the council request.

CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

The City Clerk/Administrator updated the council on the AMR Project and progress of the Rita Road Project. Council packet preparation was determined to be satisfactory with no changes requested.

Three members of the Charter Commission, either because of health reasons or because they no longer live within the City Limits of Ortonville, have been approached for letter of resignations. Names of Ortonville citizens to fill the vacated positions will be provided to the City Clerk/Administrator and then forwarded to the City Attorney. The City Attorney will prepare a letter to the district court requesting these appointments to the Charter Commission.

EXECUTIVE SESSION:

At 9:03 Mayor Dinnel announced that the council would be entering executive session according to Minnesota Stature 2004 13D.05 Subd. 3 for the purpose of the City Clerk/Administrator job performance review.

At 10:10 Mayor Dinnel declared the executive session ended and with no action taken thereon, reopened the regular meeting to the public.

ADJOURNMENT:

There being no further business to come before the Council, Dorry moved and Oakes seconded and the motion passed unanimously for the adjournment of the meeting and with no objections thereto, Dinnel adjourned the January 10, 2005 meeting of the Ortonville City Council at 10:11 P.M.

_________________________________

Charleen K. Grossman, City Clerk-Administrator