02-07-05

MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, FEBRUARY 7, 2005 7:00 P.M.

DIALYSIS BUILDING

CALL TO ORDER AND ROLL CALL:

A motion was offered by Dorry and seconded by Sellin and did pass unanimously that in the absence of Mayor Dinnel and President Pro-Tem Oakes that Council Member Reinke will conduct the Council meeting. The regular meeting of the Ortonville City Council was called to order by Reinke at 7:00 P.M. Roll call was taken with the following being present: Artie Arndt, Lenore Sellin, Mike Dorry with the following absent: Lisa Berkner, Dave Dinnel, Dan Oakes. City Staff Present: Char Grossman, Tim Scherer, Curt Hormann, Judy Roberts, Roger Anderson. Others present: Amy Wilde, Dave Soehren, Elsie Perrine, Bob Schlieman, Ken Archer, Nick Anderson, Virgil Gerber, Brad Olson. Media present: Holly Hilbrands, Ryan Stattelman.

AGENDA AMENDMENTS:

A motion was offered by Arndt and seconded by Dorry and did pass unanimously to approve the meeting agenda as presented.

Berkner arrived at 7:10 P.M.

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

Amy Wilde, Meeker County Commissioner, presented Minnesota Living Well. She explained that the population of the rural communities will gradually be aging and we need to provide a senior friendly community. She is offering a program to the City of Ortonville to participate in the Senior Ready Survey.

Dorry moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 05-008

RESOLUTION APPROVING “MINNESOTA LIVING WELL”

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the City will participate in the survey “Minnesota Living Well” Senior Friendly Community, at a cost of $25.00.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-008 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Dave Soehren and Brad Olson, DNR, discussed the possible upcoming archery deer hunting season within the City Limits of Ortonville. The following committee was appointed to make recommendations: Curt Hormann, Mike Dorry, Artie Arndt, Greg Rasset and Pete Karels.

Bob Schlieman, Ulteig/Larson-Peterson Engineers, presented the preliminary engineering report for street, drainage, and underground utility improvements on Rita Road in the amount of $389,320. Property owners have concerns regarding the increased cost of the proposed project.

Arndt moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 05-009

RESOLUTION RECEIVING PRELIMINARY REPORT

AND CALLING PUBLIC HEARING ON

CITY OF ORTONVILLE IMPROVEMENTS TO RITA ROAD

AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS

WHEREAS, The City Council deems it necessary and expedient that the City of Ortonville, Minnesota, construct certain improvements, to‑wit: City of Ortonville Improvements to Rita Road as described in and in accordance with the preliminary plans and report prepared by Ulteig Engineering, consulting engineers; and

WHEREAS, The Council has been advised by the consulting engineers that said City of Ortonville Improvements to Rita Road are necessary, cost-effective, and feasible and should best be made as proposed, and the consulting engineers' report to this effect has heretofore been received by the Council, and filed with the City Clerk-Administrator; and

WHEREAS, The statute provides that no such improvements shall be made until the Council shall have held a public hearing on such improvements following mailed notice and two publications thereof in the official newspaper stating time and place of the hearing, the general nature of the improvement, the estimated costs thereof, and the area proposed to be assessed, and a description of the methodology used to calculate individual assessments for affected parcels (the "Impact of Assessments") has been made available at the hearing, in accordance with law;

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Ortonville, Minnesota, as follows:

1. A public hearing will be held at the time and place set forth in the Notice of Hearing attached hereto as Exhibit A to consider said proposed improvements.

2. The nature of the improvements, the estimated cost of each major portion thereof, and the areas proposed to be assessed therefore are described in the form of Notice of Hearing hereto attached.

3. The notice of said public hearing shall be in substantially the form contained in the notice hereto attached.

4. The City Clerk-Administrator is hereby authorized and directed to cause notice of said hearing to be given two publications in the official newspaper. Said publications shall be one week apart, and at least three days shall elapse between the last publication and the hearing. Not less than ten days before the hearing the Clerk-Administrator shall mail notice of the hearing to the owner of each parcel of land within the area proposed to be assessed as described in the notice. For the purpose of giving such mailed notice, owners shall be those shown to be such on the records of the County Auditor or, if the tax statements in the County are mailed by the County Treasurer, on the records of the County Treasurer. As to properties not listed on the records of the County Auditor or the County Treasurer, the Clerk-Administrator shall ascertain such ownership by any practicable means and give mailed notice to such owners.

5. The City Clerk-Administrator is hereby authorized and directed to cause to be prepared the Impact of Assessments, which may be in the form attached hereto as Exhibit B, consistent with the determinations of this City Council on and prior to the date hereof.

6. The consulting engineers are hereby directed to prepare final plans and specifications for said improvements.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-009 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

A motion was offered by Arndt and seconded by Dorry and did pass unanimously requesting

a second proposal for the Rita Road Project be prepared by Ulteig/Larson-Peterson Engineers consisting of the construction of a 24’ driving lane without curb & gutter for the entire road except the cul-de-sac portion would have a 32’ road with curb, gutter and storm sewer

Reinke moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 05-010

DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT OF LANDS IN CONNECTION WITH THE 2004 HILLTOP SEWER PROJECTRESOLUTION CALLING HEARING ON ASSESSMENTSRESOLUTION CALLING HEARING ON ASSESSMENTSRESOLUTION CALLING HEARING ON ASSESSMENTS

RESOLUTION CALLING HEARING ON ASSESSMENTSRESOLUTION CALLING HEARING ON ASSESSMENTSRESOLUTION CALLING HEARING ON ASSESSMENTSWHEREAS, the City Clerk-Administrator, with the assistance of the City consulting engineer, has prepared an assessment roll for the said improvements, and said proposed assessment roll is on file with the City Clerk-Administrator and open to public inspection;

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Ortonville, Minnesota, as follows:

1. The Clerk-Administrator shall publish notice that this Council will meet to consider the proposed assessments on March 7, 2005, at 7:00 o'clock P.M. in the Dialysis Building of said City of Ortonville, Minnesota. The published notice shall be in substantially the form set forth on Exhibit A attached hereto.

2. A copy of the notice in substantially the form set forth in Exhibit B attached hereto shall be mailed to the owners of each parcel of property described in the assessment roll.

3. Said notice attached as Exhibit A hereto shall be published by the City Clerk-Administrator in the official newspaper at least two weeks prior to the hearing and the notice attached hereto as Exhibit B shall be mailed by the Clerk-Administrator to the owners of each parcel described in the assessment roll.

4. If the adopted assessment differs from the proposed assessment as to any particular lot, piece or parcel of land, the Clerk-Administrator shall mail to the owner a notice stating the amount of the adopted assessment. Owners must also be notified by mail of any changes adopted by the Council in interest rates or prepayment requirements from those contained in the mailed notice of the proposed assessment.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-010 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

CONSENT AGENDA:

Reinke asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Motion was made by Berkner and seconded by Dorry, to approve the Consent Agenda (with the exception of 11.f Street Committee Recommendation – Changes affecting the 2006 Budget) which included the following items:

9.a Motion approving proposed council minutes of January 19, 2005.

11.a Motion approving the Utility Committee recommendation of setting Big Stone City water rate of $2.11 effective 1-1-05.

11.b Motion approving the Utility Committee recommendations of the following rental

rates:

With Operator:

Boom Truck $85 Hour

Boring Unit > 6” $15 Ft

Boring Unit < 6” $10 Ft

Boring Unit > 8” $20 Ft

Dump Truck $55 Hour

Without Operator:

Air Compressor $35 Hour

Plate Packer $30 Day

Pump – 385 $30 Day

Jumping Jack $30 Day

Locater $45 Day

MRES Boring Rental Program

Boring unit $75 Hour-Run Time

F550 Truck $20 Hour-Travel Time

Dump Truck $35 Hour

Reel Cart $50 Day

Trucks for Boring $.35 Per Mile

3-Reel Cart $75 Day

11.c Berkner moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 05-011

RESOLUTION APPROVING THE PURCHASE OF A HYDRAULIC BREAKER

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the purchase of a hydraulic breaker as recommended by the Utility Committee in the amount of $5,511 from Lund Implement is hereby approved with funds coming from the water capital improvements-equipment budget.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-011 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

11.d Motion approving the Utility Committee recommendation that the Personnel Committee review water department positions.

11.e Berkner moved and Dorry seconded and the following resolution be adopted:

RESOLUTION 05-012

RESOLUTION ACCEPTING THE QUOTE FROM SIS INSULATION FOR CITY SHOP ROOF INSULATION

WHEREAS, quotes have previously been requested for city shop roof insulation, and

WHEREAS, quotes have now been received and reviewed as follows: Sis Insulation - $9,300.00 and Re-New Roofing - $10,147.50, and

WHEREAS, the quote of Sis Insulation in the amount of $9,300 has been determined by the Council to be a responsible quote, and

BE IT AND IT IS HEREBY RESOLVED that the Council of the City of Ortonville, Minnesota, upon the recommendation of the Street Committee, approves the quote of Sis Insulation for roof insulation of the office area in the amount of $9,300 from capital building funds.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-012 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

13.a Berkner moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 05-013

RESOLUTION RETAINING LARSON ALLEN WEISHAIR & CO. LLP

FOR 2004 CITY FINANCIAL AUDIT

BE IT AND IT IS HEREBY RESOLVED by the council of the City of Ortonville that the accounting firm of Larson Allen Weishair & Co. LLP is retained to perform the 2004 financial audit for the City of Ortonville in accordance with its engagement letter and that Mayor and City Clerk/Administrator are hereby authorized to execute necessary documents to carry out the intent of this resolution.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-013 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

13.b: Berkner moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 05-014

RESOLUTION APPROVING AIRPORT HANGER/TIE-DOWN LEASE AGREEMENT

BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota that the agreement between the City of Ortonville and MD Aviation be and is hereby approved to provide storing/parking of a aircraft for a one year period beginning January 1, 2005 and that the Mayor and Clerk-Administrator are hereby authorized to sign such agreement.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-014 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

13.c Motion approving the recommendation of Curtis Hormann, to advertise for the sale of the 2000 Crown Victoria Squad Car, 1993 Chevrolet Beretta and 1988 Dodge D50 Pickup.

13.d Motion approving gambling license for Big Stone County Pheasants Forever.

15. Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

Reinke moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 05-015

RESOLUTION TO HIRE A GOLF COURSE SUPERINTENDENT

BE IT AND IT IS HEREBY RESOLVED that the Council of the City of Ortonville, Minnesota, hereby hires a Golf Course Superintendent for the City of Ortonville at Grade 6, Step 5 according to the City of Ortonville’s wage schedule. The Personnel Committee has recommended Ryan Nelson be offered the position, if he does decline then the same offer will go to Travis Strasser.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-015 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Reinke moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 05-016

RESOLUTION AWARDING QUOTE FOR SURGICAL TABLE

WHEREAS, the Health Care Board of the City of Ortonville had previously requested for quotes to be received for a surgical table for the Ortonville Area Health Services, and

WHEREAS, quotes have now been received and reviewed by the Health Care Board and the Council, and

WHEREAS, quotes were received for the project as follows:

Steris $32,772

Getinge $34,007

Berchtold $35,821

WHEREAS, upon the recommendation of the Health Care Board the quote of Steris, in the amount of $32,772 has been determined by the Council to be the quote that meets the specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1 The quote of Steris is hereby accepted.

2 That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-016 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Arndt moved and Sellin seconded that the following resolution be adopted:

RESOLUTION 05-017

RESOLUTION AWARDING QUOTE FOR SECURITY SYSTEM

WHEREAS, the Health Care Board of the City of Ortonville had previously requested for quotes to be received for a security system for the Ortonville Area Health Services, and

WHEREAS, quotes have now been received and reviewed by the Health Care Board and the Council, and

WHEREAS, quotes were received for the project as follows:

Barr’s Electric $13,445

Detect Alarm $15,542

WHEREAS, upon the recommendation of the Health Care Board the quote of Barr’s Electric, in the amount of $13,445 has been determined by the Council to be the quote that meets the specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1 The quote of Barr’s Electric is hereby accepted.

2 That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-017 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Berkner moved and Reinke seconded that the following resolution be adopted:

RESOLUTION 05-018

RESOLUTION TO CONSENT TO AN ARRANGEMENT BETWEEN SIOUX VALLEY AND CLINTON NURSING HOME

WHEREAS, Jim Foster holds a Nursing Home Administrator's License; and

WHEREAS, Jim Foster is an employee of Sioux Valley Health Care Systems and Operates as Ortonville Area Health Services Chief Financial Officer pursuant to a contract between the City of Ortonville and Sioux Valley; and

WHEREAS, the Clinton Nursing Home has a need for a licensed Nursing Home Administrator to provide certain services on a temporary and limited basis until it can retain a licensed Nursing Home Administrator; and

WHEREAS, Sioux Valley is agreeable to permit Foster to assist Clinton Nursing Home provided the City of Ortonville consents to said arrangement; and

WHEREAS, Clinton has agreed to indemnify and hold harmless the City of Ortonville/OAHS from any and all claims as a result of services rendered by Jim Foster;

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

The City of Ortonville/OAHS hereby consents to an arrangement between Sioux Valley and Clinton Nursing Home whereby Sioux Valley will supply a licensed Nursing Home Administrator on a temporary basis with the knowledge that said licensed Nursing Home Administrator will be Jim Foster, under the following conditions:

1. Any and all remuneration over and above amounts paid to Jim Foster or Ken Archer over and above their normal compensation, received by Sioux Valley for Mr. Foster's services, if any, will be subtracted from the amount of compensation which the City pays to Sioux Valley;

2. Clinton executes an indemnity and hold harmless agreement in favor of the City of Ortonville which is acceptable to the City Attorney.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-018 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Ken Archer presented the OAHS Personnel Policy. Motion was made by Berkner and seconded by Dorry and did pass unanimously to approve the OAHS Personnel Policy including Section IV. C. 3. (e).

REPORTS FROM COUNCIL COMMITTEES:

The Street Committee’s recommendation regarding General Fund – City Shop expenditures was discussed. Tim Scherer will prepare a proposal for presentation to the City Council.

A motion was made by Arndt and seconded by Berkner and did pass unanimously to amend the

consent agenda to approve Utility Committee recommendation to set Big Stone City water

rate at $2.11 per 1,000 gallons effective 1-1-05.

UNFINISHED BUSINESS:

A letter from the City Attorney regarding the County Store/Holly Arnst property was reviewed by the City Council. A motion was made by Berkner and seconded by Arndt and did pass unanimously to refer the issue to the EDA for review.

NEW BUSINESS:

A motion was made by Berkner and seconded by Arndt and passed unanimously to hold the next regular City Council meeting on February 28, 2005 at 7:00 due to the Presidents Day Holiday.

CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

The City of Ortonville is in need of a new video camera for recording the City Council meetings. Shawnda Johnson has received a quote for a Canon G12 Digital Camcorder.

Dorry moved and Reinke seconded that the following resolution be adopted:

RESOLUTION 05-019

RESOLUTION TO PURCHASE CAMARA

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville to provide specifications to local businesses for the purchase of a digital camcorder is hereby approved with funds coming from the community access channel capital improvements budget.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry and the following voted nay: none.

Resolution 05-019 passed this 7^th day of February 2005.

APPROVED:

_______________________

Mel Reinke

Council Member

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

ADJOURNMENT:

There being no further business to come before the Council, Berkner moved and Dorry seconded and the motion passed unanimously for the adjournment of the meeting and with no objections thereto, Reinke adjourned the February 7, 2005 meeting of the Ortonville City Council at 9:00 P.M.

_________________________________

Charleen K. Grossman, City Clerk-Administrator