MINUTES OF THE REGULAR MEETING
OF THE ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
MONDAY, FEBRUARY 28, 2005 7:00 P.M.
DIALYSIS BUILDING
CALL TO ORDER AND ROLL CALL:
Mayor Dinnel called the regular
meeting of the Ortonville City Council to order at 7:00 P.M. Roll call
was taken with the following being present: Artie Arndt, Lenore Sellin,
Mel Reinke, Dan Oakes with the following absent: Lisa Berkner, Mike
Dorry. City Staff Present: Char Grossman, Tim Scherer, Curt Hormann,
Travis Strasser. Others present: Dave McLaughlin, Brent Nelson, John
Wellendorf, Steve Dragt, Ed Kiernat, Shawnda Johnson, Patrick Reisnour,
Damon DeVillers, Alan Arndt, Don Stolpman, Gloria Arndt, Curtis Arndt,
Tim Roth, Dave Ellingson, Randy McLain. Media present: Holly
Hilbrands, Ryan Stattelman.
AGENDA
AMENDMENTS:
A motion was offered by Reinke
and seconded by Dinnel and did pass unanimously to approve the agenda as
amended:
Add:
Unfinished Business
12.e Budget Information and
Update
New Business
13.f Commission Appointments
CITY ATTORNEY REPORTS & RECOMMENDATIONS:
The City Attorney will give an
opinion regarding the Civil Service Commission minutes of February 25,
2005.
Oakes moved and Reinke seconded that
the following resolution be adopted:
RESOLUTION 05-020
RESOLUTION APPOINTING BOB PFLUEGER – VETERANS PREFERENCE
PANEL
BE IT AND IT IS HEREBY RESOLVED by
the Council of the City of Ortonville that Bob Pflueger be appointed as
the City of Ortonville’s participant on the Veterans Preference Panel
for the David Meyer hearing.
Upon roll call vote the following
voted aye: Reinke, Sellin, Arndt, Dinnel, Oakes and the following voted
nay: none.
Resolution 05-020 passed this 28th
day of February 2005.
APPROVED:
_______________________
David Dinnel
Mayor
______________________________
Charleen K. Grossman
City Clerk/Administrator
The proposed utility rate increase
was discussed. Several utility customers outside the City Limit were
present with concerns regarding the rate increase.
Berkner arrived at 7:29 P.M.
Reinke moved and Oakes seconded that
the following resolution be adopted:
RESOLUTION 05-021
RESOLUTION APPROVING INCREASING UTILITY RATE EFFECTIVE
APRIL 1, 2005
WHEREAS, that upon the
recommendation of the Utility Committee, the City of Ortonville utility
rates will increase effective on the April 1, 2005 billings, and
WHEREAS, the Light Fund will be
transferring $45,000 to the General Fund in payment of the street light
expense, and
WHEREAS, the City of Ortonville is
behind in funding capital projects in the Light Fund, and
WHEREAS,
the residential and commercial electric service charges will be
increased as follows:
In City Limits - $4.00
Out of City Limits - $6.00
BE IT AND IT IS HEREBY RESOLVED by
the Council of the City of Ortonville that these increases be and are
hereby approved beginning on the April 1, 2005 billing through December
31, 2005.
Upon roll call vote the following
voted aye: Berkner, Reinke, Dinnel, Sellin, Oakes and the following
voted nay: Arndt.
Resolution 05-021 passed this 28th
day of February 2005.
APPROVED:
_______________________
David Dinnel
Mayor
______________________________
Charleen K. Grossman
City Clerk/Administrator
City Attorney left the meeting at
7:55.
Patrick Reisnour and Damon DeVillers,
Interstate Engineering, Inc., presented their Statement of
Qualifications to the City Council. They would like to be considered in
any upcoming project that will require engineering services.
Randy McLain, Ortonville Fire Chief,
requested capital expenditure money to refurbish a used tanker truck
acquired from the DNR. Reinke moved and Arndt seconded that the
following resolution be adopted:
RESOLUTION 05-022
RESOLUTION APPROVING FIRE DEPARMENT REQUEST TO REFURBISH
A DNR TANKER TRUCK
WHEREAS, the Ortonville Fire
Department has been contacted by the DNR regarding the use of a tanker
truck, and
WHEREAS, further adjustments to the
vehicle will be required before being put into service are as follows:
Motor
Replacement $ 6,500.00
Transport
Expense $ 850.00
Light Bar
W/Siren $ 705.00
Quick Dump
Attachment $ 473.00
Radio $ 625.00
Siren
Control $ 172.00
Truck
Graphics $ 250.00
Unknown
Expense $ 2,000.00
$11,575.00
BE IT AND IT IS HEREBY RESOLVED by
the Council of the City of Ortonville that upon the request of Randy
McLain, $11,575.00 of expenses to the tanker truck from the fire
department capital expenditure equipment funds be approved.
Resolution 05-022 passed this 28th
day of February 2005.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
CONSENT AGENDA:
Dinnel asked if there were any
additions, corrections, or deletions to be made to the Consent Agenda.
Motion was made by Oakes and seconded by Reinke, to approve the
Consent Agenda which included the following items:
9.a Motion
approving proposed council minutes of February 7, 2005.
10.a Oakes moved and
Reinke seconded that the following resolution be adopted:
RESOLUTION 05-023
RESOLUTION APPROVING PURCHASE OF A PUSH LAWN MOWER
BE IT AND IT IS HEREBY RESOLVED by
the Council of the City of Ortonville that the purchase of a 2-cycle
push mower from MTI in the amount of $374.00 as recommended by the Park
Board be and is hereby approved with money coming from the park capital
expenditure funds.
Upon roll
call vote the following voted aye: Berkner, Arndt, Oakes, Reinke, Sellin,
Dinnel and the following voted nay: none.
Resolution 05-023 passed this 28th
day of February 2005.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
11.a Due to an unusual situation causing
an ice problem on Osen Avenue, a motion approved the Utility Committee
recommendation to grant Adelia Knutson a variance to run the water down
the drain in the winter months and have a valve installed to switch the
water to the outside in the summer months.
12.a Motion approving Elsie N. Perrine as
a Charter Commission Member.
13.a Motion approving mileage
reimbursement of 40.5 cents as of 1-1-05.
RESOLUTION 05-024
RESOLUTION APPROVING HOLDER OF RECORD AGREEMENT – BIG
STONE COUNTY SHERIFF
BE IT AND IT IS HEREBY RESOLVED by
the Council of the City of Ortonville that the agreement between the
City of Ortonville and the Big Stone County Sheriff relating to the
National Criminal Information Center Telecommunications be approved and
that Mayor and City Clerk/Administrator are hereby authorized to execute
necessary documents to carry out the intent of this resolution.
Upon roll call vote the following
voted aye: Berkner, Reinke, Sellin, Arndt, Oakes, Dinnel and the
following voted nay: none.
Resolution 05-024 passed this 28th
day of February 2005.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
13.e Oakes moved and
Reinke seconded that the following resolution be adopted:
RESOLUTION 05-025
RESOLUTION APPROVING AGREEMENT FOR USE OF CITY PROPERTY
BY BIG STONE COUNTY
BE IT AND IT IS HEREBY RESOLVED by
the Council of the City of Ortonville that the agreement between the
City of Ortonville and Big Stone County for the use of the City’s
dispatch facilities for the sum of $500 per month commencing January 1,
2005 be approved and that Mayor and City Clerk/Administrator are hereby
authorized to execute necessary documents to carry out the intent of
this resolution.
Upon roll call vote the following
voted aye: Berkner, Reinke, Sellin, Arndt, Oakes, Dinnel and the
following voted nay: none.
Resolution 05-025 passed this 28th
day of February 2005.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
15. Motion
approving payment of bills as presented.
With all members voting in favor,
the motion carried.
Member
Reinke introduced the following resolution and moved its adoption:
RESOLUTION 05-026
RESOLUTION RECEIVING PRELIMINARY REPORT
AND CALLING PUBLIC HEARING ON
CITY OF
ORTONVILLE IMPROVEMENTS TO RITA ROAD
AND DIRECTING PREPARATION OF FINAL PLANS AND
SPECIFICATIONS
WHEREAS, The City Council deems it
necessary and expedient that the City of Ortonville, Minnesota,
construct certain improvements, to‑wit: City of Ortonville Improvements
to Rita Road as described in and in accordance with the preliminary
plans and report prepared by Ulteig Engineering, consulting engineers;
and
WHEREAS, The Council has been
advised by the consulting engineers that said City of Ortonville
Improvements to Rita Road are necessary, cost-effective, and feasible
and should best be made as proposed, and the consulting engineers'
report to this effect has heretofore been received by the Council, and
filed with the City Clerk-Administrator; and
WHEREAS, The statute provides that
no such improvements shall be made until the Council shall have held a
public hearing on such improvements following mailed notice and two
publications thereof in the official newspaper stating time and place of
the hearing, the general nature of the improvement, the estimated costs
thereof, and the area proposed to be assessed, and a description of the
methodology used to calculate individual assessments for affected
parcels (the "Impact of Assessments") has been made available at the
hearing, in accordance with law;
NOW THEREFORE, BE IT RESOLVED by the
City Council of the City of Ortonville, Minnesota, as follows:
1.
A public hearing will be held at the time and place set forth in the
Notice of Hearing attached hereto as Exhibit A to consider said proposed
improvements.
2.
The nature of the improvements, the estimated cost of each major portion
thereof, and the areas proposed to be assessed therefore are described
in the form of Notice of Hearing hereto attached.
3.
The notice of said public hearing shall be in substantially the form
contained in the notice hereto attached.
4.
The City Clerk-Administrator is hereby authorized and directed to cause
notice of said hearing to be given two publications in the official
newspaper. Said publications shall be one week apart, and at least
three days shall elapse between the last publication and the hearing.
Not less than ten days before the hearing the Clerk-Administrator shall
mail notice of the hearing to the owner of each parcel of land within
the area proposed to be assessed as described in the notice. For the
purpose of giving such mailed notice, owners shall be those shown to be
such on the records of the County Auditor or, if the tax statements in
the County are mailed by the County Treasurer, on the records of the
County Treasurer. As to properties not listed on the records of the
County Auditor or the County Treasurer, the Clerk-Administrator shall
ascertain such ownership by any practicable means and give mailed notice
to such owners.
5.
The City Clerk-Administrator is hereby authorized and directed to cause
to be prepared the Impact of Assessments, which may be in the form
attached hereto as Exhibit B, consistent with the determinations of this
City Council on and prior to the date hereof.
6.
The consulting engineers are hereby directed to prepare final plans and
specifications for said improvements.
The motion for the adoption of the
foregoing resolution was duly seconded by Member Sellin, and upon a
vote being taken thereon, the following voted in favor thereof: Berkner,
Reinke, Sellin, Arndt, Oakes, Dinnel and the following voted against the
same: none.
Whereupon said resolution was
declared duly passed and adopted.
APPROVED:
_______________________
David Dinnel
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
STATE OF MINNESOTA
)
COUNTY OF BIG STONE )
ss
CITY OF ORTONVILLE
)
I, the undersigned, being the duly qualified and acting
Clerk-Administrator of the City of Ortonville, Minnesota, DO HEREBY
CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the
same is a full, true and complete transcript of the minutes of a special
meeting of the City Council of said City, duly called and held on the
date therein indicated insofar as such minutes relate to the calling of
a public hearing on and directing preparation of final plans and
specifications of proposed City of Ortonville Improvements to Rita Road.
WITNESS my hand this 28th day of February, 2005.
City Clerk-Administrator
