MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, APRIL 4, 2005 7:00 P.M.

DIALYSIS BUILDING

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M. Roll call was taken with the following being present: Artie Arndt, Lenore Sellin, Mel Reinke, Lisa Berkner with the following absent: Dan Oakes, Mike Dorry. City Staff Present: Char Grossman, Tim Scherer, Curt Hormann, Travis Strasser. Others present: Dave McLaughlin, Elsie Perrine, Steve Berkner, Vivian Arndt, Delford VonEschen, Muriel VonEschen, Bob Schlieman, Tom Augustin, Virgil Gerber, LeVon Gerber, Delton Silberstein, Phyllis Silberstein, Jennifer Thymian, Jim Sherod, Nick Anderson, Jim Larson, Ryan Kelly, Keith Kindelberger. Media present: Holly Hilbrands, Ryan Stattelman.

AGENDA AMENDMENTS:

A motion was offered by Reinke and seconded by Berkner and did pass unanimously to approve the agenda as amended:

Add:

New Business

13.d Schedule Public Hearing for City Limit Archery Season

13.e Big Stone City Cable Franchise

PUBLIC HEARING:

At 7:05 P.M. Mayor Dinnel opened the public hearing for the purpose of correcting any errors or inequities in the assessments and to hear concerns of property owners for the Sanitary Sewer Improvements – Hilltop Addition project. Bob Schlieman and Tom Augustin, Ulteig/Larson-Peterson, presented a summary of the project and answered questions. After all who wished to were heard, Mayor Dinnel declared the public hearing closed at 7:37.

At 7:40 P.M. Mayor Dinnel opened the public hearing for the purpose of reviewing the engineer’s report recommending the street, drainage and underground utility improvements - Rita Road and to hear concerns of property owners. After all who wished to were heard, Mayor Dinnel declared the public hearing closed at 8:47.

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

Tom Koop, Larson, Allen, Weishair & Co., reviewed the 2004 financial audit of the City of Ortonville and distributed the copy for council members to review. Koop reported that Ortonville is in good financial condition.

CONSENT AGENDA:

Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Motion was made by Arndt and seconded by Reinke, to approve the Consent Agenda which included the following items:

9.a Motion approving proposed council minutes of March 21, 2005.

13.b Arndt moved and Reinke seconded that the following resolution be adopted:

RESOLUTION 05-039

APPROVING TOWNSHIP FIRE CONTRACTS

BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota that agreements between the City of Ortonville and the Townships of Big Stone and Yellowbank be and are hereby approved to provide fire protection to the Townships for a two year period beginning April 1, 2005 and that the Mayor and Clerk-Administrator are hereby authorized to sign such agreements.

Upon roll call vote the following voted aye: Reinke, Berkner, Sellin, Arndt, Dinnel and the following voted nay: none.

Resolution 05-039 passed this 4^th day of April 2005.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

13.c Arndt moved and Reinke seconded that the following resolution be adopted:

RESOLUTION 05-040

RESOLUTION APPROVING PURCHASE OF COMPUTER SOFTWARE FOR THE CITY OFFICES

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the purchase of additional software from Incode-CMS to link the City’s software program with the AMR software be approved, and

WHEREAS, funds for this purchase will come from the Light Fund – AMR Project, and

NOW THEREFORE BE IT RESOLVED by the Council that the Mayor and City Clerk/ Administrator be and are hereby authorized to execute necessary documents.

Upon roll call vote the following voted aye: Dinnel, Reinke, Berkner, Sellin, Arndt and the following voted nay: none.

Resolution 05-040 passed this 4^th day of April 2005.

APPROVED:

_______________________

David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

13.c Motion approving Proclamation – National Library Week 2005.

15. Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

Upon the recommendation of the Golf Board, Reinke moved and Arndt seconded that the following resolution be adopted:

RESOLUTION 05-041

RESOLUTION HIRING PART TIME SEASONAL GOLF EMPLOYEES

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the hiring of Mervin Erickson-seasonal mechanic/grounds keeper at Step 7 - $7.97 and Ronald Willenbring-seasonal maintenance at Step 1-$6.38 of the seasonal employee pay schedule is hereby approved.

Upon roll call vote the following voted aye: Sellin, Berkner, Arndt, Dinnel, Reinke, and the following voted nay: none.

Resolution 05-041 passed this 4^th day of April 2005.

APPROVED:

____________________

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

NEW BUSINESS:

Council Member Arndt updated the Council on a meeting to establish the dear hunting season within the City Limits. A motion was offered by Arndt and seconded by Dinnel and did pass unanimously to hold a public hearing on April 25, 2005 at 7:00 P.M. in the Dialysis Building to obtain public input regarding a archery hunting season.

The use of Big Stone City cable franchise fees was discussed. A letter has been sent to Big Stone requesting financial support of the Access Channel. The City of Ortonville and the Ortonville School have been providing all financial support in the past.

CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

A motion was offered by Dinnel and seconded by Reinke and did pass unanimously to approve the following Purchase Policy for the General Fund and Enterprise Fund: Everyday expenditures within the annual budget will not be brought to the City Council for approval. These expenses are approved with the Budget. All Capital Outlay Expenditures over $2,500 will be presented to the City Council for prior approval by the appropriate supervisors or by the advisory boards request.

The appointment of Elsie Perrine to the Charter Commission is in process.

ADJOURNMENT:

There being no further business to come before the Council, Berkner moved and Sellin seconded and the motion passed unanimously for the adjournment of the meeting and with no objections thereto, Dinnel adjourned the April 4, 2005 meeting of the Ortonville City Council at 9:43 P.M.

_________________________________

Charleen K. Grossman, City Clerk-Administrator