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MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, NOVEMBER 7, 2005 7:00 P.M.

CITY OFFICE

CALL TO ORDER AND ROLL CALL:

Mayor Dinnel called the regular meeting of the Ortonville City Council to order at 7:00 P.M.     Roll call was taken with the following being present:  Mel Reinke, Mike Dorry, Lenore Sellin, Artie Arndt, Dan Oakes, Lisa Berkner with the following absent:  None.  City Staff Present: Char Grossman, Tim Scherer, Travis Strasser, Nick Golden.  Others present:  Bob Meyer, Jim Foster, Bob Schlieman, April Staehling, Steve Berkner.   Media present:  Holly Hilbrands, Mike Swenson.

AGENDA AMENDMENTS:                     

A motion was offered by Reinke and seconded by Sellin and did pass unanimously to approve the agenda as amended:

Add

New Business:

13.f      Tourism

13.g     Property Development

PUBLIC HEARINGS:

At 7:03, and upon due public notice, Dinnel opened the public hearing for the purpose of amending the zoning map from R-1 to B-1 of the North 120’ of Lot E (Ex N 71’) OL 62, City of Ortonville.  With no one present to be heard, Dinnel closed the hearing at 7:04.

A motion was offered by Arndt and seconded by Sellin and did pass unanimously to approve the recommendation of the Board of Appeal/Planning Commission to amend the zoning map from R-1 to B-1 of the North 120’ of Lot E (Ex N 71’) OL 62, City of Ortonville.

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

Bob Schlieman, Ulteig Engineers, Inc., updated the Council on the proposed Rita Road project with an updated cost estimate and tentative project schedule.  Schlieman also discussed the Block 10 Alley, Oak Avenue sanitary sewer improvements and the Lakeshore Drive sanitary sewer improvements.  The City has made applications for low interest loans for these projects with the Minnesota Pollution Control. 

A motion was offered by Arndt and seconded by Sellin and passed to advertise to receive bids for the Rita Road project according to the proposed project schedule with bids to be advertised in the Ortonville Independent and Construction Bulletin and copies of the bids to be forwarded to Ronglien Excavating Inc., Commerford Construction, Inc. and States Borders Turf.  Motion passed 5-1-1 – Reinke voted no, Oakes abstained.

The sewer projects were referred to the Utility Committee for further deliberation and recommendations.

Jim Foster, OAHS, answered questions regarding the 2006 budget.  A motion was made by Oakes and seconded by Reinke and did pass unanimously to approve the 2006 Ortonville Area Health Services budget as recommended by the Health Care Board.

Foster explained a dialysis water damage analysis that he had prepared.  The original contract amount was                                             $183,876.31

            Loyear’s Proposed Adds            $30,586.18

            Loyear’s Proposed Deducts       $43,962.49

                                                            $170,000.00

$75,000.00 has been paid to Loyear from the League insurance

$95,000.00 has been paid to OAHS from the League insurance

Cleaning/Restoration $175,472.05

$152,275.65 has been paid to Loyear from the League insurance

No resolution has been made between Loyear, League of Minnesota Cities Insurance Trust and the City of Ortonville regarding the final amount due.

The City is holding $100,000+ monies due to Loyear.  A motion was made by Reinke and seconded by Arndt and did pass unanimously to release $50,000 of the insurance money as recommended by Foster.

According to Foster, a check signing policy and hiring/firing processes will be reviewed by the Health Care Board for recommendation by January 1, 2006.

April Staehling, Director of Radiology, updated the council on the capital purchases of a C-Arm and a mobile x-ray machine.  Oakes moved and Reinke seconded that the following resolution be adopted:

RESOLUTION 05-116

RESOLUTION AWARDING BIDS FOR C-ARM AND MOBILE X-RAY MACHINE

WHEREAS, the Health Care Board of the City of Ortonville had previously requested for bids to be received for a c-arm and a mobile x-ray machine, and

WHEREAS, bids have now been received and reviewed by the Health Care Board, and

WHEREAS, bids were received for the c-arm as follows:

DMS                            New      $137,813

                                                Demo    $111,560

Kraft Medical               New     $133,824

                                    Refurbished       $114,240

WHEREAS, upon the recommendation of the Health Care Board the bid of Kraft Medical, in the amount of $133,824 has been determined by the Council to be the bid that meets the specifications as requested.

WHEREAS, bids were received for the mobile x-ray machine as follows:

G.E.                             New             $38,155.26

Philips                          New             $41,072.40

            Radiographic

    Technologies, Inc.  Refurbished  $24,980.00

WHEREAS, upon the recommendation of the Health Care Board the bid of Radiographic Technologies, Inc. in the amount of $24,980.00 has been determined by the Council to be the bid that meets the specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1.      The bids of Kraft Medical and Radiographic Technologies, Inc. are hereby accepted.

2.      That the Mayor and Clerk-Administrator be and are hereby authorized to execute

            necessary documents for said purchases.

Upon roll call vote the following voted aye: Berkner, Reinke, Sellin, Arndt, Dorry, Dinnel, Oakes and the following voted nay: none.

Resolution 05-116 passed this 7^th day of November 2005.

                                                APPROVED:

                                                                                    _______________________

                                                                                    David Dinnel

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda.  Motion was made by Dorry and seconded by Reinke and did pass unanimously to approve the Consent Agenda (with the exception of 11.a Street Committee Recommendations) which included the following items:

9.a                   Motion approving proposed regular council minutes of October 17, 2005.

10.a                 Motion approving Board of Appeal/Planning Commission recommendation to move cabin – Rick Mosey.

13.a                 Motion approving resignation of Lucie M. Thoreson – Board of Appeal/Zoning Commission.

13.b                 Dorry moved and Reinke seconded that the following resolution be adopted:

RESOLUTION 05-117

RESOLUTION APPROVING HILLTOP SEWER PROJECT

 PAYMENT REQUEST #5-FINAL

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that Hilltop Sewer Project pay request #5-Final in the amount of $8,112.75 to Duininck Bros., Inc. is hereby approved.

Upon roll call vote the following voted aye: Reinke, Sellin, Arndt, Dinnel, Berkner, Dorry, Oakes and the following voted nay: none.

Resolution 05-117 passed this 7^th day of November 2005.

APPROVED:

                                                                                    ____________________       

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

13.c:                 Dorry moved and Reinke seconded that the following resolution be adopted:

RESOLUTION 05-118

AUTHORIZATION TO EXECUTE

MINNESOTA DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT FOR AIRPORT MAINTENANCE AND OPERATION

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville as follows:

1.      That the State of Minnesota Agreement No. 88417, “Grant Agreement for Airport Maintenance and Operation,” at the Ortonville Municipal Airport is accepted.

2.      That the Mayor and City Clerk-Administrator are authorized to execute this Agreement and any amendments on behalf of the City of Ortonville.

Upon roll call vote the following voted aye: Reinke, Sellin, Berkner, Arndt, Dinnel, Dorry, Oakes and the following voted nay: none.

Resolution 05-118 passed this 7^th day of November 2005.

                                                                                    APPROVED:

                                                                                    _______________________

                                                                                    David Dinnel

                                                                                    Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

13.d                 Dorry moved and Reinke seconded that the following resolution be adopted:

RESOLUTION 05-119

RESOLUTION APPROVING REVISIONS 3 OF EXHIBITS A & B TO CONTRACT NO. 90-BAO-487 WESTERN AREA POWER ADMINISTATOIN

BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota that Revision 3 of Exhibit A and Revision 3 of Exhibit B to Contract No. 90-BAO-487 between the City of Ortonville and Western Area Power Administration is hereby approved and that the Mayor and the Clerk-Administrator are hereby authorized to execute said agreement on behalf of City.

Upon roll call vote the following voted aye: Oakes, Sellin, Dinnel, Arndt, Berkner, Dorry, Reinke and the following voted nay: none.

Resolution 05-119 passed this 7^th day of November 2005.

APPROVED:

                                                                                    ____________________       

David Dinnel

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

15.                   Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

Upon the recommendation of the Golf Board and Superintendent Travis Strasser, Berkner moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 05-120

RESOLUTION APPROVING PURCHASE OF GOLF COURSE MOWER

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the purchase of a Toro 4100 rough mower from MTI in the amount of $39,000 plus tax be and is hereby approved with money coming from the golf capital expenditure funds for 2006.

Upon roll call vote the following voted aye: Dinnel, Arndt, Reinke, Berkner, Dorry, Sellin, Oakes and the following voted nay: none.

Resolution 05-120 passed this 7^th day of November 2005.

APPROVED:

                                                                                    _______________________

                                                                                    David Dinnel

                                                                                    Mayor

ATTEST:

Charleen K. Grossman

City Clerk/Administrator

Arndt moved and Berkner seconded that the following resolution be adopted:

RESOLUTION 05-121

RESOLUTION HIRING PARK ATTENDANT

BE IT AND IT IS HEREBY RESOLVED that the Council of the City of Ortonville, Minnesota, that upon the recommendation of the Personnel Committee hereby hires Nick Golden as Park Attendant effective 12-1-05 at Grade 2 Step 1 according to the City wage schedule.

Upon roll call vote the following voted aye: Sellin, Berkner, Arndt, Dinnel, Oakes, Reinke, Dorry and the following voted nay: none.

Resolution 05-121 passed this 7^th day of November 2005.

                                                                                    APPROVED:

                                                                                    ____________________       

David Dinnel,

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk/Administrator

REPORTS FROM COUNCIL COMMITTEES:

Upon the recommendation of the street committee, Arndt moved and Sellin seconded and the motion passed unanimously to approve the following rates:

Cutting Tar - $1.00 per foot

Tree Removal - $525.00 per hour

Tree Dump Rates:

Car Load - $2.00

Pickup or Small Trailer - $3.00

Truck or Large Trailer - $7.00

Season Pass - $150.00

Week Day - $8.00

Norb Kelzer - $8.00 hour

NEW BUSINESS:

A motion was made by Arndt and seconded by Sellin and did pass unanimously to canvas the November 8, 2005 municipal general election results on November 10, 2005 at 12:00 Noon at the City Offices.

Council Member Arndt requested a $3,000 donation for tourism.  A formal request will be obtained from the Big Stone Lake Chamber.

Questions regarding the status of the Property Committee was discussed.  No money has been budgeted in 2006 for any property purchases.  Requests for funding should come from the Property Committee.  No action was taken.

CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

Reminder of the election on November 8^th from 12:00 Noon – 8:00 P.M.

Nine deer have been harvested during the City archery season.

ADJOURNMENT:

There being no further business to come before the Council, Dorry moved and Oakes seconded and the motion passed unanimously for the adjournment of the meeting and with no objections thereto, Dinnel adjourned the November 7, 2005 meeting of the Ortonville City Council at 8:37 P.M.

_________________________________

Charleen K. Grossman, City Clerk-Administrator