MINUTES OF THE ANNUAL MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, JANUARY 9, 2006 7:00 P.M.

CITY OFFICE

CALL TO ORDER AND ROLL CALL:

Newly elected council members signed their oath of office statements and took their seat at the council table. Mayor Johnson called the annual meeting of the Ortonville City Council to order at 7:00 P.M. Roll call was taken with the following being present: Mike Dorry, Artie Arndt, Dan Oakes, John Cunningham, Bob Meyer with the following absent: Nick Anderson. City Staff Present: Char Grossman, Tim Scherer, Curt Hormann, Travis Strasser. Others present: Todd Verheul, Sara Verheul, Mark Huntington, Kathryn Meyer. Media present: Holly Hilbrands, Mike Swenson.

AGENDA AMENDMENTS:

A motion was offered by Oakes and seconded by Cunningham and did pass unanimously to approve the agenda as amended:

Add:

New Business

13.k Morris Hockey

Executive Session

16.a Personnel Matter

Nick Anderson arrived at 7:02.

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

Todd Verheul updated the City Council on the proposed contract that the Airport Board is recommending with an annual maintenance fee of $15,000 with no compensations for gas sales.

Arndt moved and Anderson seconded that the following resolution be adopted:

RESOLUTION 06-001

RESOLUTION CONTRACTING FOR MANAGEMENT OF AIRPORT

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that an annual contract as recommended by the Airport Board for the management of the Ortonville Municipal Airport be entered into between the City of Ortonville and Todd Verheul effective January 1, 2006, and

BE IT FURTHER RESOLVED that upon execution of a contract by Todd Verheul, the Mayor and Clerk/Administrator are authorized to execute said contract on behalf of the City of Ortonville.

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Johnson, Anderson and the following voted nay: none.

Resolution 06-001 passed this 9^th day of January 2006.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

CONSENT AGENDA:

Johnson asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Motion was made by Cunningham and seconded by Dorry, to approve the Consent Agenda which included the following items:

9.a Motion approving proposed regular council minutes of December 19, 2005.

10.a Motion approving the Golf Board recommendations for 2006 golf fee schedule as proposed.

10.b Cunningham moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 06-002

RESOLUTION AWARDING QUOTE FOR C-ARM TABLE

WHEREAS, the Health Care Board of the City of Ortonville had previously requested for quotes to be received for a C-Arm table for the Ortonville Area Health Services, and

WHEREAS, quotes have now been received and reviewed by the Health Care Board and the Council, and

WHEREAS, quotes were received for the project as follows:

GE Medical Systems $13,455

C-Arms International $12,500

WHEREAS, upon the recommendation of the Health Care Board the quote of C-Arms International, in the amount of $12,500 has been determined by the Council to be the quote that meets the specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1. The quote of C-Arms International is hereby accepted.

2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute necessary documents for said project.

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Johnson, Anderson and the following voted nay: none.

Resolution 06-02 passed this 9^th day of January 2006.

APPROVED:

_______________________

Blair Johnson

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

10.c Motion approving the Health Care Board recommendation to advertise to receive bids for a patient monitoring system.

13.a Cunningham moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 06-003

RESOLUTION APPROVING AIRPORT HANGER/TIE-DOWN LEASE AGREEMENTS

BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota that the agreement between the City of Ortonville and Todd & Sara Verheul and Bryan & Kristi Delage be and are hereby approved to provide storing/parking of a aircraft for a one year period beginning January 1, 2006 and that the Mayor and Clerk-Administrator are hereby authorized to sign such agreement.

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Johnson, Anderson and the following voted nay: none.

Resolution 06-003 passed this 9^th day of January 2006.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

13.b Motion approving Ortonville Kiwanis application for a permit to hold bingo on January 24^th and February 14^th.

15. Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

NEW BUSINESS:

Mayor Johnson presented a list of appointments for 2006. Cunningham moved and Anderson seconded and the motion passed unanimously approving the following board, committee and commission appointments:

Civil Defense Director Tim Scherer Plumbing Inspector Tim Scherer

Audit and Insurance Committee City Council

Board of Review Bob Meyer

John Cunningham

Artie Arndt

Budget & Levy Committee Blair Johnson

Nick Anderson

Dan Oakes

Street Committee Artie Arndt

Nick Anderson

Mike Dorry

Utility Committee Nick Anderson

John Cunningham

Dan Oakes

Wage Committee City Council

Airport Committee Darrell McKinney

Ambulance Committee Jim Hasslen

Tom Scoblic Kathy Korth

Board of Health Dr. Bryan Delage

Curtis Hormann

Randy McLain

Telecommunications Committee John Cunningham

Dr. Alan Ross

Barb Voecks

Vicki Oakes Shawnda Johnson

Civil Service Commission Jay Larson

Mike Dorry

Economic Development Authority John Cunningham

Blair Johnson

Artie Arndt

Golf Board Norm Davis

Mark Hughes

Terry Gere

Health Care Board Marilyn Lindahl

Ron Thomas

Library Board Brenda Dinnel

Lenore Sellin

Bob Meyer

Park and Recreation Board Don Sherman

LaValle Berkner

Personnel Committee Dan Oakes

Blair Johnson

Bob Meyer

Deb Hicks

Wade Swezey

Jason Mork

Planning Commission/Board of Adjustment & Appeal

Bob Meyer

John Cunningham

Dan Oakes

Senior Citizen Center Board James Larson

Bob Meyer

Tree Board Bob Meyer

Safety Committee Scott Huizenga

Charleen Grossman

Fire Department Randy McLain

Alan Arndt

Ron Athey

Brent Nelson

Steve Dragt

Dallas Hanson

Water Board – utility committee members

Dan Oakes

Nick Anderson

John Cunningham

Discussion regarding the appointment of a City Attorney was held. It was determined that the local attorneys will be invited to an interview at 4:00 P.M. on January 12^th.

Johnson moved and Oakes seconded that the following resolution be adopted:

RESOLUTION 06-004

RESOLUTION APPROVING ANNUAL APPOINTMENT - NEWSPAPER

BE IT AND IT IS HEREBY RESOLVED by the council of the City of Ortonville, Minnesota that the following annual appointment is hereby approved:

Official Newspaper – Ortonville Independent

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Johnson, Anderson and the following voted nay: none.

Resolution 06-004 passed this 9^th day of January 2006.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

Johnson moved and Cunningham seconded that the following resolution be adopted:

RESOLUTION 06-005

RESOLUTION APPROVING ANNUAL APPOINTMENT – RADIO STATION

BE IT AND IT IS HEREBY RESOLVED by the council of the City of Ortonville, Minnesota that the following annual appointment is hereby approved:

Official Radio Station – KDIO Radio

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Johnson, Anderson and the following voted nay: none.

Resolution 06-005 passed this 9^th day of January 2006.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

Mayor Johnson explained to the City Council that for approximately ten years he had administrated the City of Ortonville’s cafeteria plan at a reasonable cost. Oakes moved and Anderson seconded that the following resolution be adopted:

RESOLUTION 06-006

RESOLUTION ACCEPTING THE AFFIDAVIT FOR CONFLICT OF INTEREST

BE IT AND IT IS HEREBY RESOLVED by the council of the City of Ortonville, Minnesota that the affidavit for Conflict of Interest from Blair Johnson for administrating the City of Ortonville’s cafeteria plan is accepted as filed in the City Office.

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Anderson and the following voted nay: none, abstained: Johnson.

Resolution 06-006 passed this 9^th day of January 2006.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

Mayor Johnson also explained that he is on the Board of Directors of Minnwest Bank. Arndt moved and Oakes seconded that the following resolution be adopted:

RESOLUTION 06-007

RESOLUTION IDENTIFY BLAIR JOHNSON ON BOARD OF DIRECTORS

BE IT AND IT IS HEREBY RESOLVED by the council of the City of Ortonville, Minnesota that Mayor Blair Johnson is on the Board of Directors of Minnwest Bank of Ortonville, Minnesota, a depository of the City of Ortonville.

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Anderson and the following voted nay: none, abstained: Johnson.

Resolution 06-007 passed this 9^th day of January 2006.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

A Council Retreat will be held on January 25 at 5:00 P.M. at the City Office.

Mayor Johnson encouraged the City Council members to attend the upcoming leadership conferences.

Arndt moved and Oakes seconded that the following resolution be adopted:

RESOLUTION 06-008

RESOLUTION TO PURCHASE FORFEITED LANDS FROM BIG STONE COUNTY

WHEREAS, Big Stone County has provided the City of Ortonville a list of forfeited properties due to non-payment of property taxes, and

WHEREAS, Parcel 22-0663-000 – Lot 3 (Ex RY), Block 2, States Addition is property that the City has been waiting to acquire due to the poor condition, and

WHEREAS, Big Stone County has set a price of $25.00 for this property, and

NOW, THEREFORE, BE IT RESOLVED as follows:

1. The City of Ortonville purchases from Big Stone County the above described property.

2. The Mayor and City Administrator are authorized to take actions necessary to the purchase of the property.

3. The EDA will proceed with the adverting and selling the property as done in the past.

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Johnson, Anderson and the following voted nay: none.

Resolution 06-008 passed this 9^th day of January 2006.

APPROVED:

_______________________

Blair Johnson

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

A motion was made by Dorry and seconded by Cunningham and passed unanimously to set a public hearing on February 6^th to review the proposed Flood Plain Management Ordinance and rescind the present flood ordinance.

Arndt moved and Anderson seconded that the following resolution be adopted:

RESOLUTION 06-009

RESOLUTION TO FORWARD DONATION FROM MORRIS HOCKEY

ASSOCIATION

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that revenue received from the Morris Hockey Association for their donations to the City of Ortonville will be forwarded to the Big Stone Lake Hockey Association less 5% for administration.

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Johnson, Anderson and the following voted nay: none.

Resolution 06-009 passed this 9^th day of January 2006.

APPROVED:

_______________________

Blair Johnson

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

Anderson moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 06-010

RESOLUTION RETAINING GOVERNMENT MANAGEMENT GROUP FOR JOB EVALUATION

BE IT AND IT IS HEREBY RESOLVED by the council of the City of Ortonville that Government Management Group be retained to do a job evaluation for the Police Secretary position in the amount of $140.00.

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Johnson, Anderson and the following voted nay: none.

Resolution 06-010 passed this 9^th day of January 2006.

APPROVED:

_______________________

Blair Johnson

Mayor

ATTEST:

______________________________

Charleen K. Grossman

City Clerk/Administrator

EXECUTIVE SESSION:

At 7:40 Mayor Johnson announced that the council would be entering executive session according to Minnesota Stature 13D.05 Subd. 2(3)(b) for a personnel matter.

At 7:48 Mayor Johnson declared the executive session ended and reopened the regular meeting to the public. Mayor Johnson reported that no action was taken.

ADJOURNMENT:

Johnson adjourned the meeting until 4:00 P.M. on January 12, 2006 at the City Office.

_________________________________

Charleen K. Grossman, City Clerk-Administrator