MINUTES OF THE REGULAR MEETING
OF THE ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
MONDAY, JUNE 5, 2006 7:00 P.M.
DIALYSIS BUILDING
CALL TO ORDER AND ROLL CALL:
Mayor Johnson called the regular
meeting of the Ortonville City Council to order at 7:00 P.M. Roll call
was taken with the following being present: John Cunningham, Bob Meyer,
Dan Oakes, Nick Anderson, Artie Arndt, Mike Dorry with the following
absent: None. City Staff Present: Char Grossman, Tim Scherer. Others
present: Craig Ash, Elsie Perrine, Todd Verheul, Sara Verheul Media
present: Mike Swenson, Julie Gruber, Jenifer Jones.
AGENDA
AMENDMENTS:
A motion was offered by Arndt and
seconded by Cunningham and did pass unanimously to approve the agenda as
amended:
Add:
New Business
13.f Committee for Building
13.g July Council Meetings
13.h Swimming Pool
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:
Arndt moved and Johnson seconded that
the following resolution be adopted:
RESOLUTION 06-081
RESOLUTION AWARDING 2006 AIRPORT IMPROVEMENT PROJECT
BID
WHEREAS, the Airport Board of the City of Ortonville had requested bids to be
received for the 2006 Airport Improvements project, and
WHEREAS, bids
have now been received and reviewed by the engineers of Short Elliott
Hendrickson, Inc. and the Airport Board, and
WHEREAS, bids
received were reported as follows: Central Specialties Inc. -
$369,669.06, Duininck Bros. Inc. - $410,595.31 and Bituminous Paving Inc.
- $436,938.15, and
WHEREAS, the
bid of Central Specialties Inc. in the amount of $369,669.06 has been
determined to be the lowest responsible bid for the Project.
NOW THEREFORE
BE IT RESOLVED by the Council that:
1.
The bid of Central Specialties Inc. is hereby
accepted.
2.
FAA to pay 95% of the allowable costs
incurred in accomplishing the project. The remaining funds for the
project will come from Airport Capital Improvements reserves.
3.
That the Mayor and Clerk-Administrator be and
are hereby authorized to execute the necessary agreement.
Upon roll call vote the following
voted aye: Arndt, Oakes, Meyer, Cunningham, Johnson, Anderson, Dorry and
the following voted nay: none.
Resolution 06-081 passed this 5th
day of June 2006.
APPROVED:
____________________
Blair Johnson
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
Arndt moved and Anderson seconded that
the following resolution be adopted:
RESOLUTION 06-082
RESOLUTION APPROVING AGREEMENT WITH SHORT ELLIOTT
HENDRICKSON INC. TO PROVIDE CONSTRUCTION PHASE SERVICES
WHEREAS, the
Airport Committee has requested engineering during the construction phase
of the 2006 Airport Improvement Project, and
WHEREAS, the
Airport Committee is recommending the approval of the agreement with Short
Elliott Hendrickson Inc. to provide the construction phase services for
the 2006 Airport Improvement Project, and
NOW THEREFORE
BE IT RESOLVED by the Council that:
1.
The agreement between Short Elliott
Hendrickson Inc. and the City of Ortonville be approved in the amount up
to $36,103.11.
2.
FAA to pay 95% of the allowable costs
incurred in accomplishing the project. The remaining funds for the
project will come from Airport Capital Improvements reserves.
3.
That the Mayor and Clerk-Administrator be and
are hereby authorized to execute the necessary agreement.
Upon roll call vote the following
voted aye: Arndt, Oakes, Meyer, Cunningham, Johnson, Anderson, Dorry and
the following voted nay: none.
Resolution 06-082 passed this 5th
day of June 2006.
APPROVED:
____________________
Blair Johnson
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
CONSENT AGENDA:
Johnson asked if there were any
additions, corrections, or deletions to be made to the Consent Agenda.
Motion was made by Anderson seconded by Oakes to approve the Consent
Agenda which included the following items:
9.a Motion approving
proposed regular council minutes of May 15, 2006.
RESOLUTION 06-083
RESOLUTION APPROVING GOLF CART
HOUSE LEASE AGREEMENTS
BE IT AND IT IS HEREBY RESOLVED by the
Council of the City of Ortonville, Minnesota that the golf cart house
lease agreements between the City of Ortonville and G.P. & Josh Bowen and
Alan Pederson be approved and the Mayor and Clerk/Administrator are
authorized to execute said leases on behalf of the City of Ortonville.
Upon roll call vote the following
voted aye: Arndt, Oakes, Meyer, Cunningham, Johnson, Anderson, Dorry and
the following voted nay: none.
Resolution 06-083 passed this 5th
day of June 2006.
APPROVED:
____________________
Blair Johnson
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
RESOLUTION 06-084
RESOLUTION APPROVING EXPERIENCE WORKS AGREEMENT
BE IT AND IT IS HEREBY RESOLVED by the
City Council of the City of Ortonville, Minnesota that the agreement
between the City of Ortonville and Experience Works be and is hereby
approved to provide training and work experience for the Senior Community
Service Employment Program and that the Mayor and Clerk-Administrator are
hereby authorized to sign such agreement.
Upon roll call vote the following
voted aye: Cunningham, Johnson, Anderson, Arndt, Meyer, Dorry, Oakes and
the following voted nay: none.
Resolution 06-084 passed this 5th
day of June 2006.
APPROVED:
____________________
Blair Johnson
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
RESOLUTION 06-085
RESOLUTION APPROVING BIG STONE COUNTY – CONTRACT FOR
SERVICES AGREEMENT
BE IT AND IT IS HEREBY RESOLVED by the
City Council of the City of Ortonville, Minnesota that the agreement
between the City of Ortonville and Big Stone County be and is hereby
approved to provide care for stray or abandoned dogs picked up by the Big
Stone County Sheriff’s Department within the County of Big Stone and that
the Mayor and Clerk-Administrator are hereby authorized to sign such
agreement.
Upon roll call vote the following
voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Dorry and
the following voted nay: none.
Resolution 06-085 passed this 5th
day of June 2006.
APPROVED:
____________________
Blair Johnson
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
13.c Anderson moved
and Oakes seconded that the following resolution be adopted:
RESOLUTION 06-086
RESOLUTION APPROVING 2006 UTILITY & STREET IMPROVEMENTS PAY
REQUEST #1
BE IT AND IT IS HEREBY RESOLVED by the
Council of the City of Ortonville, Minnesota that the 2006 Utility &
Street Improvements project pay request #1 in the amount of $26,482.20 is
hereby approved and ordered paid.
Upon roll call vote the following
voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and
the following voted nay: none.
Resolution 06-086 passed this 5th
day of June 2006.
APPROVED:
____________________
Blair Johnson
Mayor
ATTEST:
_____________________
Charleen K. Grossman
City Clerk-Administrator
15. Motion approving
payment of bills as presented.
With all members voting in favor, the
motion carried.
Upon the recommendation of the Park
Board, Cunningham moved and Johnson seconded that the following resolution
be adopted:
RESOLUTION 06-087
RESOLUTION APPROVING THE PURCHASE OF DOCK WHEELS
BE IT AND IT IS HEREBY RESOLVED by the
Council of the City of Ortonville that due to continuing difficulty with
installation of the Lakeside Park dock, two sets of wheels will be
purchased and installed on two docks per diagram in the amount of $1,980
from Gofaster is hereby approved with funds coming from the dock budget.
Also aluminum plaques will be installed on the docks with the names of
organizations that gave donations of $500 or more for the purchase of the
dock.
Upon roll call vote the following
voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and
the following voted nay: none.
Resolution 06-087 passed this 5th
day of June 2006.
APPROVED:
_______________________
Blair Johnson
Mayor
ATTEST:
______________________________
Charleen K. Grossman
City Clerk/Administrator
UNFINISHED BUSINESS:
Cunningham moved and Meyer seconded
that the following resolution be adopted:
RESOLUTION 06-088
RESOLUTION CALLING FOR HEARING
Upon roll call vote the following
voted aye: Arndt, Oakes, Meyer, Cunningham, Johnson, Anderson, Dorry and
the following voted nay: none.
Resolution 06-088 passed this 5th
day of June 2006.
APPROVED:
____________________
Blair Johnson
ATTEST:
______________________________
Charleen K. Grossman
Arndt moved and Cunningham seconded
that the following resolution be adopted:
RESOLUTION 06-089
RESOLUTION ESTABLISHING PROCEDURES
RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT
RESOLVED by the City Council (the "Council") of the City of Ortonville,
Minnesota (the "City"), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Treasury
Regulations, Section 1.150-2 (as the same may be amended or supplemented,
the "Regulations"), dealing with "reimbursement bond" proceeds, being
proceeds of the City's bonds used to reimburse the City for any project
expenditure paid by the City prior to the time of the issuance of those
bonds.
(b) The Regulations generally require that the City
make a declaration of intent to reimburse itself for such prior
expenditures out of the proceeds of subsequently issued bonds, that such
declaration be made not later than 60 days after the expenditure is
actually paid, and that the bonding occur and the written reimbursement
allocation be made from the proceeds of such bonds within 18 months after
the later of (1) the date of payment of the expenditure or (2) the date
the project is placed in service (but in no event more than 3 years after
actual payment).
(c) The City heretofore implemented procedures for
compliance with the predecessor versions of the Regulations and desires to
amend and supplement those procedures to ensure compliance with the
Regulations.
(d) The City's bond counsel has advised the City
that the Regulations do not apply, and hence the provisions of this
Resolution are intended to have no application to payments of City project
costs first made by the City out of the proceeds of bonds issued prior to
the date of such payments.
2. Official Intent Declaration. The Regulations, in the
situations in which they apply, require the City to have declared an
official intent (the "Declaration") to reimburse itself for previously
paid project expenditures out of the proceeds of subsequently issued
bonds. The Council hereby authorizes the City Administrator-Clerk to make
the City's Declarations or to delegate from time to time that
responsibility to other appropriate City employees. Each Declaration
shall comply with the requirements of the Regulations, including without
limitation the following:
(a) Each Declaration shall be made not later than 60
days after payment of the applicable project cost and shall state that the
City reasonably expects to reimburse itself for the expenditure out of the
proceeds of a bond issue or similar borrowing. Each Declaration may be
made substantially in the form of the Exhibit A which is attached to and
made a part of this Resolution, or in any other format which may at the
time comply with the Regulations.
(b) Each Declaration shall (1) contain a reasonably
accurate description of the "project," as defined in the Regulations
(which may include the property or program to be financed, as applicable),
to which the expenditure relates and (2) state the maximum principal
amount of bonding expected to be issued for that project.
(c) Care shall be taken so that the City, or its
authorized representatives under this Resolution, not make Declarations in
cases where the City does not reasonably expect to issue reimbursement
bonds to finance the subject project costs, and the City officials are
hereby authorized to consult with bond counsel to the City concerning the
requirements of the Regulations and their application in particular
circumstances.
(d) The Council shall be advised from time to time
on the desirability and timing of the issuance of reimbursement bonds
relating to project expenditures for which the City has made Declarations.
3. Reimbursement Allocations. The designated City
officials shall also be responsible for making the "reimbursement
allocations" described in the Regulations, being generally written
allocations that evidence the City's use of the applicable bond proceeds
to reimburse the original expenditures.
4. Effect. This Resolution shall amend and supplement all
prior resolutions and/or procedures adopted by the City for compliance
with the Regulations (or their predecessor versions), and, henceforth, in
the event of any inconsistency, the provisions of this Resolution shall
apply and govern.
Upon roll call vote the following
voted aye: Arndt, Oakes, Meyer, Cunningham, Johnson, Anderson, Dorry and
the following voted nay: none.
Resolution 06-089 passed this 5th
day of June 2006.
APPROVED:
____________________
Blair Johnson
ATTEST:
______________________________
Charleen K. Grossman
City
Clerk/Administrator
Cunningham moved and Arndt seconded
and the motion passed unanimously approving the appointment of John
Cunningham to the Corporate Board of the Western Minnesota Revolving Loan
Fund.
Johnson moved and Cunningham
seconded and the motion passed unanimously appointing Bob Meyer, Blair
Johnson and Nick Anderson to a committee to look into a City
Hall/Police/Fire Department/Community Room.
A motion was offered by Oakes
and seconded by Cunningham and did pass unanimously that the regular City
Council meetings in July will be held on the 10th and 24th.
Carolyn Drude thanked the City Council
for the opportunity to meet with them regarding future bonding. Quotes
have been received for televising the Lakeshore sewer, referred to the
Ulteig Engineers for recommendation.
ADJOURNMENT:
There being no further business to
come before the Council, Dorry moved and
Cunningham seconded and the motion passed unanimously for the adjournment
of the meeting and with no objections thereto, Johnson adjourned the June
5, 2006 meeting of the Ortonville City Council at 7:46 P.M.
Charleen K. Grossman, City
Clerk-Administrator
