MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, AUGUST 21, 2006 7:00 P.M.

DIALYSIS BUILDING

CALL TO ORDER AND ROLL CALL:

Mayor Johnson called the regular meeting of the Ortonville City Council to order at 7:00 P.M. Roll call was taken with the following being present: Mike Dorry, John Cunningham, Bob Meyer, Nick Anderson, Artie Arndt with the following absent: Dan Oakes. City Staff Present: Char Grossman, Tim Scherer, Travis Strasser. Others present: LTC Jeff Turner, Terry Palmer, John Meyer, Bob Schlieman, Craig Ash. Media present: Mike Swenson, Julie Gruber.

AGENDA AMENDMENTS:

A motion was offered by Arndt and seconded by Meyer and did pass unanimously to approve the agenda as amended:

Add:

Recommendations of Citizen Boards, Committees and Commissions

10.b Golf Board Recommendation – Pro-Gator

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

LTC Jeff Turner, Department of Military Affairs, requested the transfer of the City of Ortonville’s portion of the Armory to the State of Minnesota. If the City would enter into this agreement, the present location of the City Offices would continue indefinitely. Several questions regarding the lease agreement will need to be negotiated. Dorry moved and Johnson seconded and the motion passed unanimously approving the First Reading of the Ordinance to transfer the City of Ortonville’s property within the Armory to the State of Minnesota.

Bob Schlieman, Ulteig Engineers Inc., again discussed the City’s application to be placed on Water Pollution Control Revolving Fund project list. The City was ranked 28^th on the draft PPL. If the City holds its position on the list, the City will be eligible to submit an application to receive funding for the Sanitary Sewer Improvements – Block 10, Oak Avenue, TH 12 and West of the Lake Shore Drive.

Schlieman also reported on the quotes for cleaning and televising of the sanitary sewer west of Lake Shore Drive. Three quotes have been received on August 7, 2006.

Anderson moved and Cunningham seconded that the following resolution be adopted:

RESOLUTION 06-114

RESOLUTION AWARDING CLEANING & TELEVISING QUOTE

WHEREAS, the City of Ortonville had previously requested for quotes to be received for cleaning and televising of the sanitary sewer west of Lake Shore Drive, and

WHEREAS, quotes have now been reviewed by Ulteig Engineers, and

WHEREAS, the following quotes were received for the cleaning & televising as follows:

By Linear Foot By The Hour

1^st Mechanical Construction, LLC $ 8,987.50 $ 8,100.00

Infratech $23,825.00 $23,175.00

Visu-Sewer Clean and Seal Inc. No Bid $15,300.00

WHEREAS, upon the recommendation of Bob Schlieman, Ulteig Engineers, Inc. the quote of 1^st Mechanical Construction, LLC, in the amount of $8,987.50 (By Linear Foot) has been determined by the City Council to be the quote that meets the highest percentage of the bid specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1. The quote of 1^st Mechanical Construction, LLC is hereby accepted.

2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute

necessary documents.

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer and the following voted nay: none.

Resolution 06-114 passed this 21^st day of August 2006.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

A meeting will be scheduled with the Lake Shore Drive property owners regarding the upcoming cleaning and televising of the sanitary sewer.

The Rita Road project 10 day time extension that was requested by Commerford Gravel Inc. was discussed. Cunningham moved and Johnson seconded and the motion passed approving the assessment of a four day liquidated damage penalty. Motion Passed 5-1, Voted No-Arndt.

The assessment hearing for the Rita Road project will be held after the project is completed in 2007.

CONSENT AGENDA:

Johnson asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Motion was made by Dorry seconded by Cunningham to approve the Consent Agenda which included the following items:

9.a Motion approving proposed regular council minutes of August 7, 2006.

13.a Motion approving the gambling permit for the Ducks Unlimited banquet on 10/13/06.

15. Motion approving payment of bills as presented.

With all members voting in favor, the motion carried.

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

The Golf Board has recommend that the 2005 credit card fees in the amount of $1,574 be reimbursed to Mark and Sheila Thompson. Due to the golf board not having a quorum and since the City Council has previously rejected the same request, Johnson moved and Cunningham seconded and the motion passed unanimously rejecting the reimbursement of the 2005 credit card fees.

Quotes have been requested for a golf utility cart and top dresser attachment. Anderson moved and Arndt seconded that the following resolution be adopted:

RESOLUTION 06-115

RESOLUTION APPROVING UTILITY CART PURCHASE

WHEREAS, the Golf Board have previously requested for quotes to be received for a utility cart with top dresser attachment, and

WHEREAS, quotes have now been reviewed by the Golf Board, and

WHEREAS, the following quotes were received for the utility cart with top dresser attachment as follows:

John Deere GreenImage $26,348.30

Polfus Implement $26,913.00

WHEREAS, upon the recommendation of the Golf Board the quote of John Deere GreenImage, in the amount of $26,348.30 has been determined to be the quote that meets the highest percentage of the specifications as requested.

NOW THEREFORE BE IT RESOLVED by the Council that:

1. The quote of John Deere GreenImage is hereby accepted.

2. That the Mayor and Clerk-Administrator be and are hereby authorized to execute

necessary documents.

3. Funds for purchase: $2,500 from the 2006 Capital Budget and the balance from the 2007 Capital Budget.

4. Quotes have been received for the sale 1999 Cushman Truckster and top dresser.

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer and the following voted nay: none.

Resolution 06-115 passed this 21^st day of August 2006.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman,

City Clerk-Administrator

UNFINISHED BUSINESS:

The following bids for the Spark Street project was opened on August 11, 2006:

Ronglien Excavating, Inc. $148,268.35

States Borders Const. $202,927.52

Commerford Gravel, Inc. $218,757.75

No action was taken.

The sale of lots in Ortonville was discussed. John Cunningham had surveyed realtors in Ortonville regarding the selling prices of Ortonville lots. A list of prices was handed out to council members.

NEW BUSINESS:

Topic for the Work Session – September 5 at 6:00 P.M.:

2007 Budget

A motion was made by Johnson and seconded by Cunningham and did pass unanimously to

reschedule the regular September 4^th meeting to September 5^th in observance of Labor Day.

CLERK/ADMINISTRATOR REPORTS & RECOMMENDATIONS:

A meeting will be scheduled with Carolyn Drude, Ehler's & Associates, Inc., on September 5^th at 4:00 at the Dialysis Building.

CITY ATTORNEY:

The City Attorney will meet with the Utility Committee regarding the Big Stone City water rates and the Street Committee to discuss the Paul Skinner request.

ADJOURNMENT:

There being no further business to come before the Council, Cunningham moved and Arndt seconded and the motion passed unanimously for the adjournment of the meeting and with no objections thereto, Johnson adjourned the August 21, 2006 meeting of the Ortonville City Council at 8:32 P.M.

_________________________________

Charleen K. Grossman, City Clerk-Administrator