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MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, DECEMBER 18, 2006 7:00 P.M.

DIALYSIS BUILDING

 

PUBLIC HEARING:

At 7:00 P.M., and upon due public notice, Mayor Johnson opened the Truth In Taxation subsequent hearing for the approval of the levy and budget.

 

Anderson moved and Cunningham seconded that the following resolution be adopted:

 

RESOLUTION 06-144

A RESOLUTION APPROVING THE FINAL 2006 TAX LEVY, COLLECTIBLE IN 2007

 

BE IT RESOLVED by the council of the City of Ortonville, County of Big Stone, Minnesota, that the following sums of money be levied for the current year, collectible in 2007, upon the taxable property in the City of Ortonville, for the following purposes:

 

General Fund:                                                   $330,397

 

Fire Department Relief Assoc. Levy:                 $       -0-

 

Library:                                                            $ 60,678

 

G.O. 1990 Improvement Bond:                        $ 48,113

 

G.O. 1998A Bond:                                           $ 70,000

 

Total Levy:                                                       $509,188

 

The clerk-administrator is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Big Stone County, Minnesota.

 

Upon roll call vote the following voted aye: Cunningham, Johnson, Anderson, Oakes, Meyer, Dorry, Arndt and the following voted nay:  none.

 

Resolution 06-144 passed this 18th day of December 2006.

 

                                                APPROVED:

 

                                                                                    _______________________

Blair Johnson

Mayor

 

 

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

Meyer moved and Arndt seconded that the following resolution be adopted:

 

RESOLUTION 06-145

RESOLUTION APPROVING THE FINAL 2007 BUDGET

 

WHEREAS, the 2007 City budget, consisting of $1,839,654.00 in revenues and $1,839,654.00 in expenditures, is adopted under the provisions of the Property Tax Law; and

 

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ortonville that the City Council does hereby approve the final 2007 budget as filed in the office of the Clerk-Administrator.

 

Upon roll call vote the following voted aye: Cunningham, Johnson, Anderson, Oakes, Meyer, Dorry, Arndt and the following voted nay:  none.

 

Resolution 06-145 passed this 18th day of December 2006.

 

                                                APPROVED:

 

                                                                                    _______________________

Blair Johnson

Mayor

 

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

With no one present to be heard, Johnson closed the hearing at 7:02 P.M.

 

CALL TO ORDER AND ROLL CALL:

Mayor Johnson called the regular meeting of the Ortonville City Council to order at 7:03 P.M.           Roll call was taken with the following being present:  Mike Dorry, John Cunningham, Bob Meyer, Nick Anderson, Artie Arndt, Dan Oakes with the following absent:  none.  City Staff Present: Char Grossman, Tim Scherer.  Others present:  Craig Ash, Jan Nordick, Vicki Grimli, Mike Spors, Paul Taffe, Jim Foster, Glenn Henningson, Pat Spanton, Alice Radermacher, Jeanette Minahan, MaryAnn Ulrich, Lila Salls, John Salls, Ron Nordick, Marcy Stotesbery, Don Sherman, Laura Marsolek, Sue Marsolek.  Media present:  Julie Gruber, Mike Swenson.

AGENDA AMENDMENTS:                     

A motion was offered by Oakes and seconded by Dorry and the motion did pass unanimously to approve the meeting agenda as presented.

 

CITY ATTORNEY REPORTS & RECOMMENDATIONS:

The agreement with the State of Minnesota, Department of Military Affairs, for the acquisition of property owned by the City of Ortonville in and around the Ortonville armory was discussed.  The City Attorney will contact the attorney of the Department of Military Affairs will small changes to Section 6.

 

Arndt moved and Cunningham seconded that the following resolution be adopted:

 

RESOLUTION 06-146

RESOLUTION APPROVING USE OF ORTONVILLE ARMORY

 

BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota that the memorandum of agreement between the City of Ortonville and the State of Minnesota, Department of Military Affairs be and is hereby approved to transfer to the Department of Military Affairs real property under and adjoining the Armory structure, alone with an easement for access to the Armory and, in consideration of such transfer, the Department of Military Affairs will lease to the City continued use of this portion of the Armory and that the Mayor and Clerk-Administrator are hereby authorized to sign such agreement.

 

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and the following voted nay: none.

 

Resolution 06-146 passed this 18th day of December 2006.

 

APPROVED:

                                               

                                                                                    ____________________       

Blair Johnson

Mayor

           

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

Dorry moved and Johnson seconded and the motion passed unanimously approving the Second Reading of the Ordinance No. 06-06 to transfer the City of Ortonville’s property within the Armory to the State of Minnesota, Department of Military Affairs.

 

 

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

Laura Marsolek presented information on the history and future plans for Central Park.  A group

of citizens were present in support of the projects. The information will be forwarded to the park

board.

 

CITIZENS TO BE HEARD:

Jim Foster was the spokesperson for a group of citizens that have been storing boatlifts on the City beach.  These property owners have no place to store the lifts due to the rocks and have been placing the lifts on the beach for approximately five years.  Now letters have been sent to these residents to remove the property.  After discussion, Arndt moved and Anderson seconded and the motion passed unanimously to referred this request to the park board for deliberation and recommendation.  Notice of the park board meeting will be sent to the owners of the property, city attorney and the individual that is complaining.

  

A motion was offered by Arndt and seconded by Oakes and passed unanimously to allow the boatlifts to be stored on the City beach until May 1, 2007.

 

Vicki Grimli, Ortonville Librarian, presented a bill from Berkner Plumbing & Heating for the repair of the furnace at the Library.  Vicki and the Library Board questioned the costs for the repairs.  Mike Spors explained the repairs that were needed for the furnace.  A motion was offered by Johnson and seconded by Arndt and passed unanimously to approve the entire bill from Berkner Plumbing & Heating in the amount of $965.00.

 

CONSENT AGENDA:

Johnson asked if there were any additions, corrections, or deletions to be made to the Consent

Agenda.  Motion was made by Dorry seconded by Cunningham to approve the Consent Agenda which included the following items:

 

10.a                 Motion approving proposed regular council minutes of December 4, 2006.

 

14.a                 Dorry moved and Cunningham seconded that the following resolution be adopted:

 

RESOLUTION 06-147

RESOLUTION APPROVING CLEANING & TELEVISING SANITARY SEWER WEST OF LAKE SHORE DRIVE PAY REQUEST #1

 

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the cleaning & televising of the sanitary sewer west of Lake Shore Drive pay request #1 in the amount of $1,852.75 to 1st Mechanical Construction is hereby approved and ordered paid.

 

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and the following voted nay: none.

 

Resolution 06-147 passed this 18th day of December 2006.

 

APPROVED:

                                               

                                                                                    ____________________       

Blair Johnson

Mayor

           

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

14.b                 Dorry moved and Cunningham seconded that the following resolution be adopted:

 

RESOLUTION 06-148

RESOLUTION APPROVING LEVIED ACCOUNTS

 

BE IT AND IT IS HEREBY RESOLVED that the properties as listed on file in the Office of the Clerk/Administrator be levied for unpaid bills.

 

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and the following voted nay: none.

 

Resolution 06-148 passed this 18th day of December 2006.

 

                                                                                    APPROVED:

                                               

                                                                                    ____________________       

Blair Johnson

Mayor

                                   

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

14.c                 Dorry moved and Cunningham seconded that the following resolution be adopted:

 

RESOLUTION 06-149

RESOLUTION APPROVING COLLECTION AGENCY ACCOUNTS

 

BE IT AND IT IS HEREBY RESOLVED that the unpaid bills as listed on file in the Office of the Clerk/Administrator be sent to the collection agency.

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and the following voted nay: none.

 

Resolution 06-149 passed this 18th day of December 2006.

 

                                                APPROVED:

                                               

                                                                                    ____________________       

Blair Johnson

Mayor                         

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

15.                   Motion approving payment of bills as presented.

 

With all members voting in favor, the motion carried.

 

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

The Golf Board’s recommendation to approve the Golf Clubhouse Lease was discussed and a motion was offered by Dorry and seconded by Oakes and did pass unanimously to refer the recommendation back to the Golf Board.  The City Council is not in agreement with the payment of the 2005 credit card fee in the amount of $1,572.59.

             

NEW BUSINESS:

A motion was offered by Cunningham and seconded by Johnson and did pass unanimously to schedule the January 1st and 15th regular city council meetings to January 8th and 22nd due to the New Years Day and Martin Luther King holidays.

 

Topic for the Work Session – January 8 at 6:00 P.M.:

            Special Assessment Policy

 

Correspondence has been received from the Coalition of Greater Minnesota Cities requesting the City of Ortonville’s membership in the organization.  No action was taken

 

Arndt moved and Cunningham seconded that the following resolution be adopted:

 

 RESOLUTION 06-150

RESOLUTION CONTRACTING FOR MANAGEMENT OF AIRPORT

 

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that an annual contract as recommended by the Airport Board for the management of the Ortonville Municipal Airport be entered into between the City of Ortonville and Todd Verheul effective January 1, 2007, and

 

BE IT FURTHER RESOLVED that upon execution of a contract by Todd Verheul, the Mayor and Clerk/Administrator are authorized to execute said contract on behalf of the City of Ortonville.

 

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and the following voted nay: none.

 

Resolution 06-150 passed this 18th day of December 2006.

 

                                                                                    APPROVED:

                                               

                                                                                    ____________________       

Blair Johnson

Mayor

                                   

ATTEST:

 

_____________________

Charleen K. Grossman

City Clerk-Administrator

 

Recessed meeting at 7:55.

 

Reconvene meeting at 8:00.

 

EXECUTIVE SECTION:

At 8:01 P.M. Mayor Johnson announced that the council would be entering executive session for the purpose of an employment issue.

 

At 8:15 P.M. Mayor Johnson declared the executive session ended and reopened the regular meeting to the public.  No action was taken.

 

At 8:16 P.M. Mayor Johnson announced that the council would be entering executive session according to Minnesota Stature 13D.05 Subd. 3 for the purpose of the Clerk/Administrator job performance review. 

 

At 9:11 P.M. Mayor Johnson declared the executive session ended and reopened the regular meeting to the public.  Mayor Johnson reported that due to the Clerk/Administrator’s review changes will be made to the position.  Splitting the Clerk/Administrator position into an administrator and a finance director was discussed.  A motion was offered by Johnson and seconded by Arndt and passed to authorize the posting internally of the Clerk-Administrator position according to the City of Ortonville’s Personnel Policy.  Motion passed 5-2 – Meyer, Dorry voted no.

 

Johnson offered the first reading of an Ordinance to create a Finance Director.  Arndt stated that this is too premature, no further action was taken.

 

Council Member Oakes suggested that the personnel committee review the Clerk/Administrator’s job description.

 

ADJOURNMENT:

There being no further business to come before the Council, Arndt moved and Anderson

seconded and the motion passed unanimously for the adjournment of the meeting and with no objections thereto, Johnson adjourned the December 18, 2006 meeting of the Ortonville City Council at 9:22 P.M.

 

 

_________________________________

Charleen K. Grossman, City Clerk-Administrator