MINUTES OF THE REGULAR MEETING

OF THE ORTONVILLE CITY COUNCIL

COUNTY OF BIG STONE, STATE OF MINNESOTA

MONDAY, JANUARY 22, 2007 7:00 P.M.

DIALYSIS BUILDING

CALL TO ORDER AND ROLL CALL:

Mayor Johnson called the regular meeting of the Ortonville City Council to order at 7:00 P.M. Roll call was taken with the following being present: Mike Dorry, John Cunningham, Bob Meyer, Nick Anderson, Dan Oakes with the following absent: Artie Arndt. City Staff Present: Char Grossman, Tim Scherer, Travis Strasser. Others present: Bob Schlieman, Elsie Perrine. Media present: Julie Gruber, Mike Swenson.

AGENDA AMENDMENTS:

A motion was offered by Dorry and seconded by Cunningham and did pass unanimously to approve the agenda as amended:

Add:

Recommendation of Citizen Boards, Committees and Commissions

10.f Lakeside Park Engineering Cost

10.g Count at Hockey Rink

Arndt arrived at 7:04 P.M.

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

Bob Schlieman, Ulteig Engineers, updated the council that the City of Ortonville is in the position to receive funding from the Water Pollution Control Revolving Fund for rehabilitating of the sanitary sewer on Block 10 Alley, Oak Avenue, Truck Highway 12, and West of Lakeshore Drive. The Oak Avenue sewer has been cleaned and televised in 2004. Quotes were obtained for the cleaning of the Lakeshore Drive sewer in August of 2006 with 1^st Mechanical Construction being the low quote in the amount of $8,987.50. The contractor was only able to televise approximately 950 feet of the sewer, with an estimate payment of $3,000 to 1^st Mechanical. Of the project that was completed it was determined that there is sections that can be repaired by lining the present sewer line, otherwise open excavation will be required for the project.

Cunningham moved and Oakes seconded that the following resolution be adopted:

RESOLUTION 07-007

RESOLUTION APPROVING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE SANITARY SEWER IMPROVEMENTS

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville that the engineering firm of Ulteig Engineers, Inc. be and is hereby secured to prepare plans & specifications for sanitary sewer improvements – Block 10 Alley, Oak Avenue, Truck Highway 12 and West of Lakeshore Drive and to submit the plan to the Minnesota Pollution Control Agency by February 22, 2007.

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and the following voted nay: none.

Resolution 07-007 passed this 22^nd day of January 2007.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

Clerk-Administrator

A motion was offered by Oakes and seconded by Cunningham and did pass unanimously requesting Bob Schlieman, Ulteig Engineers, to contact the previous bidders if they will honor

the August 2006 quotes for cleaning and televising of the Lakeshore Drive sanitary sewer.

CONSENT AGENDA:

Johnson asked if there were any additions, corrections, or deletions to be made to the Consent

Agenda. Motion was made by Anderson seconded by Arndt (with the exception of 10.e Park Board Recommendation – Advertise internally for the following positions: Pool Director,

Summer Recreation Director (Excluding Baseball/Softball), Baseball/Softball Coordinator, Park Assistant; 13.d Gambling license for the VFW Post 3964 and 15. Approve Bills) to approve the Consent Agenda which included the following items:

9.a Motion approving proposed annual council minutes of January 8, 2007.

10.a Anderson moved and Arndt seconded that the following resolution be adopted:

RESOLUTION 07-008

RESOLUTION APPROVING COST OF LIVING ADJUSTMENT FOR 2007

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota, that upon the recommendation of the Personnel Committee, that a 4.1% cost of living adjustment to the city’s grade/step program for all full-time, regular part-time and seasonal employees be approved effective January 1, 2007.

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and the following voted nay: none.

Resolution 07-008 passed this 22^nd day of January 2007.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

Clerk-Administrator

10.b Motion approving the personnel committee recommendation to authorize the

advertising for Clerk/Administrator position in the Ortonville Independent and the League of Minnesota Cities.

10.c Motion approving resignation of Wade Swezey – Personnel Committee.

10.d Motion approving appointment of Nick Golden – Personnel Committee.

11.a Upon the recommendation of the Street Committee, Anderson moved and Arndt seconded that the following resolution be adopted:

RESOLUTION 07-009

RESOLUTION AUTHORIZING PURCHASE OF A 2007 GMC PICKUP

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the purchase of a 2007 GMC ¾ ton 4 x 4 pickup in an amount up to $21,000 state bid pricing is hereby approved with funds to come from Street Capital Outlay Funds in 2007.

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and the following voted nay: none.

Resolution 07-009 passed this 22^nd day of January 2007.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

Clerk-Administrator

13.a Anderson moved and Arndt seconded that the following resolution be adopted:

RESOLUTION 07-010

RESOLUTION APPROVING CLEANING & TELEVISING SANITARY SEWER WEST OF LAKE SHORE DRIVE PAY REQUEST #2

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the cleaning & televising of the sanitary sewer west of Lake Shore Drive pay request #2 in the amount of $577.50 to 1^st Mechanical Construction is hereby approved and ordered paid.

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and the following voted nay: none.

Resolution 07-010 passed this 22^nd day of January 2007.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

Clerk-Administrator

13.b

RESOLUTION 07-011

RESOLUTION APPROVING 2006 AIRPORT PROJECT PAY REQUEST #3

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the 2006 Airport Runway Reconstruction and Runway Marking project pay request #3 in the amount of $19,376.96 is hereby approved with the city share of the funding coming from airport capital reserves.

Upon roll call vote the following voted aye: Arndt, Dorry, Oakes, Meyer, Cunningham, Johnson, Anderson and the following voted nay: none.

Resolution 07-011 passed this 22^nd day of January 2007.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

City Clerk-Administrator

13.c Anderson moved and Arndt seconded that the following resolution be adopted:

RESOLUTION 07-012

RESOLUTION APPROVING STREET AND UTILITY IMPROVEMENTS – CARTWRIGHT ADDITION PAY REQUEST #1

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the street and utility improvements – Cartwright Addition pay request #1 in the amount of $5,706.17 to Ronglien Excavating Inc. is hereby approved and ordered paid.

Upon roll call vote the following voted aye: Cunningham, Dorry, Johnson, Anderson, Arndt, Meyer, Oakes and the following voted nay: none.

Resolution 07-012 passed this 22^nd day of January 2007.

APPROVED:

____________________

Blair Johnson

Mayor

ATTEST:

_____________________

Charleen K. Grossman

Clerk-Administrator

13.e Motion approving Economic Development Authority – Change in Section 3.2 of the By-Laws.

With all members voting in favor, the motion carried.

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

Arndt reported to the council that the Park Board is recommending that the summer recreation director position be divided into two positions (recreation director and baseball/softball coordinator). Anderson moved and Arndt seconded and the motion passed unanimously to advertise both internally and externally for the following positions as recommended by the Park Board:

Pool Director

Summer Recreation Director (Excluding Baseball/Softball) Baseball/Softball Coordinator

Park Assistant

It was determined that the Park Board will interview and make recommendation to the City Council for the summer positions.

Questions regarding the park board meeting minutes referring to the Lakeside and Central Park were discussed. Arndt stated that the Park Board minutes are unapproved. If there will be money available after the Lakeside Park project, the Park Board will need to make a recommendation to the City Council for approval.

Anderson questioned why the skating rink attendant keeps record of the number of skaters. He was advised that other City facilities keep records of number of occupants for instance the swimming pool and library.

REPORTS FROM COUNCIL COMMITTEES:

The Street Committee is recommending that new construction be assessed at 100% of the street,

curb and gutter costs. Mayor Johnson was looking for an assessment policy for new and repair

projects. Cunningham moved and Anderson seconded and the motion passed that new

construction be assessed on a case-by-case bases. Motion passed 5-2 – Arndt, Dorry voted no.

The Street Committee will review the preliminary policy at their next meeting.

NEW BUSINESS:

Arndt moved and Oakes seconded that the following resolution be adopted:

RESOLUTION 07-013

RESOLUTION APPROVING VFW POST 3964 GAMBLING LICENSE

BE IT AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville, Minnesota that the request by the VFW for renewal of its gambling license is hereby approved.

Upon roll call vote the following voted aye: Cunningham, Johnson, Anderson, Arndt, Meyer, Oakes, the following voted nay: none, abstained: Dorry.

Resolution 07-013 passed this 22^nd day of January.

APPROVED:

_______________________

Blair Johnson

Mayor

ATTEST:

______________________________

Charleen K. Grossman

Clerk/Administrator

Topic for the Work Session – February 5 at 6:00 P.M.:

New Building Discussion

BILLS

A motion was made by Oakes and seconded by Cunningham and the motion passed approving the bills as presented. Motion Passed 6-0 Abstained - Johnson.

ADJOURNMENT:

There being no further business to come before the Council, Cunningham moved and Meyer

seconded and the motion passed unanimously for the adjournment of the meeting and with no objections thereto, Johnson adjourned the January 22, 2007 meeting of the Ortonville City Council at 8:10 P.M.

_________________________________

Charleen K. Grossman, Clerk-Administrator