MINUTES OF THE REGULAR MEETING
OF THE ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
MONDAY, APRIL 16, 2007 7:00 P.M.
DIALYSIS BUILDING
CALL TO ORDER AND ROLL CALL:
President Pro-Tem Oakes called the
regular meeting of the Ortonville City Council to order at 7:00 P.M. Roll
call was taken with the following present: Artie Arndt, John Cunningham,
Mike Dorry and Bob Meyer, with the following absent: Blair Johnson and
Nick Anderson. City Staff present: Judy Roberts, Deb Ellingson, Tim
Scherer and Jason Mork. Media Present: Julie Gruber and Sue Kaercher
Blake. Others Present: Tom Koop-LAWCO.
AGENDA AMENDMENTS:
A motion
was offered by Meyer and seconded by Cunningham and did pass unanimously
to approve the agenda as amended:
Add:
New Business:
15.b Berghuis garage on City Park
property.
15.c Budget and 5 year plan.
CITY ATTORNEY REPORTS AND
RECOMMENDATIONS:
Information was given to the City
Council on the annexation of Cemetery land, and the agreement with Sev
Wollschlager.
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:
Tom Koop-with Larson, Allen, Weishair
& Co., reviewed the 2006 financial audit of the City of Ortonville and
distributed copies for the council members to review. Koop reported
that Ortonville is in good financial condition.
CONSENT AGENDA:
Oakes asked if there were any
additions, corrections, or deletions to be made to the Consent Agenda.
Motion was made by Dorry and seconded by Arndt ( with the exception of
11.b-Nelson payment of water & sewer hookup) to approve the Consent Agenda
which included the following items:
9.a Approve proposed regular council
minutes of April 2,2007.
9.b Approve proposed reconvened
council minutes of April 4,2007.
9.c Approve proposed special council
minutes of April 10, 2007.
11.a Upon recommendation of the
Utility Committee Dorry moved and Arndt seconded that the following
resolution be adopted:
RESOLUTION 07-034
RESOLUTION SETTING THE COST OF RESIDENTIAL WATER & SEWER
HOOKUPS
BE IT AND IT IS HEREBY RESOLVED by the
Council of the City of Ortonville, Minnesota, that the charge for water
and sewer hookups for residential property be set at $1,250.00 each (
where there is existing utilities to adjoining property).
Upon roll call vote the following
voted aye: Dorry, Meyer, Cunningham, Arndt and Oakes and the following
voted nay: None.
Resolution 07-034 passed this 16th
day of April 2007.
APPROVED:
_____________
Dan Oakes
President Pro-Tem
ATTEST:
________________
Judith Roberts
Deputy City Clerk-Administrator
Bids for the 2007 Seal Coat project
were opened and one bid was received in the amount of $30,000.00 from
Bituminous Paving, Inc. Upon recommendation of the Street Committee,
Dorry moved and Arndt seconded that the following resolution be adopted.
RESOLUTION 07-035
RESOLUTION ACCEPTING BITUMINOUS PAVING, INC.
BID FOR 2007 STREET SEAL COATING PROJECT
WHEREAS, the Council of the City of
Ortonville had advertised for bids to be received for the seal coating of
various Ortonville streets during the summer of 2007, and
WHEREAS, a bid was received as
follows: Bituminous Paving Inc. $30,000.00, and
WHEREAS, the bid of Bituminous Paving
Inc., Ortonville, Minnesota in the amount of $30,000.00 has been
determined to be the lowest responsible bid for the project.
NOW THEREFORE BE IT RESOLVED by the
Council that: the bid of Bituminous in the amount of $30,000.00 is hereby
accepted, and that the Mayor Pro Tem and the Deputy City Clerk are
authorized to execute the necessary contract documents with Bituminous.
Resolution 07-035 passed this 16th
day of April, 2006.
APPROVED:
_______________
Dan Oakes
President
Pro-Tem
ATTEST:
________________
Judith Roberts
Deputy City Clerk-Administrator
Bids for the 2007 Street
Rehabilitation Project were opened and two bids were received in the
amount of $5,750.00 from Highway Improvement, Inc. and $4,750.00 from
Bergman Companies, Inc. Dorry moved and Arndt seconded that the following
resolution be adopted.
RESOLUTION 07-036
RESOLUTION ACCEPTING THE BID FROM BERGMAN COMPANIES, INC.
FOR 2007 STREET CRACK FILLING
WHEREAS, the Council of the City of
Ortonville had advertised for bids to be received to rout, blow and seal
cracks and joints of various Ortonville streets during the summer of
2007, and
WHEREAS, bids have been received and
reviewed and are as follows: Highway Improvement, Inc., Sioux
Falls-$5,750.00, and Bergman Companies, Inc., Eau Claire, WI, $4,750.00.
WHEREAS, the bid of Bergman Companies,
Inc., Eau Claire, WI, in the amount of $4,750.00 has been determined to be
the lowest responsible bid for the project.
NOW THEREFORE BE IT RESOLVED by the
Council that:
The bid of Bergman Companies is hereby
accepted and that the President Pro-Tem and Deputy Clerk-Administrator are
hereby authorized to execute necessary contract documents with Bergman
Companies.
Upon roll call vote the following
voted aye: Arndt, Cunningham, Oakes, Dorry and Meyer and the following
voted nay: None.
Resolution 07-036 passed this 16th
day of April 2007.
APPROVED
________________
Dan Oakes
President
Pro-Tem
ATTEST:
________________
Judith Roberts
Deputy City Clerk-Administrator
Upon recommendation of the Street
Committee the person who is awarded the tree removal bid for Highway 7
will be charged $500.00 for the use of the dump key for the season.
NEW BUSINESS:
15.a The revision to the contract
between the City and WAPA was referred to the City Attorney.
15.b The Berghuis garage which sits
on City Park Land was discussed and sent back to the Park Committee.
15.c Oakes discussed the upcoming
2008 budget and 5 year plans.
CITY CLERK-ADMINISTRATOR REPORTS
AND RECOMMENDATIONS:
Deputy City-Clerk-Judy Roberts
reported that the financials are getting behind and
that certain reports are due. Arndt
offered and Cunningham seconded the following resolution be adopted:
RESOLUTION 07-037
RESOLUTION AUTHORIZING THE HIRING OF TEMPORARY SUPPORT
STAFF
BE IT
AND IT IS HEREBY RESOLVED by the Council of the City of Ortonville,
Minnesota that the Deputy City Clerk-Administrator is authorized to hire a
temporary staff person to help with the March financials.
Upon roll call vote the following
voted aye: Arndt, Cunningham, Oakes, Dorry and Meyer and the following
voted nay: None.
Resolution 07-037 passed this 16th
day of April 2007.
APPROVED:
________________
Dan Oakes
President
Pro-Tem
ATTEST:
_________________
Judith Roberts
Deputy City Clerk-Administrator
ADJOURNMENT:
There being no further business to
come before the Council, Arndt moved and Cunningham seconded and the
motion passed unanimously for the adjournment of the meeting and with no
objections thereto, Oakes adjourned the April 16th, 2007
meeting of the Ortonville City Council at 7:45 P.M.
_____________________________
Judith Roberts, Deputy City
Clerk-Administrator
