ORTONVILLE CITY COUNCIL
MEETING MINUTES
REGULAR MEETING
DIALYSIS BUILDING
435 Eastvold Avenue, Ortonville, MN
Monday, November 5, 2007
7:00 PM
CALL TO
ORDER AND ROLL CALL:
Mayor Blair
Johnson called the regular meeting of the Ortonville City Council to order
at 7:00 PM. Roll call was taken with the following Present: Mayor Blair
Johnson, Nick Anderson, John Cunningham, Bob Meyer, Mike Dorry and Dan
Oakes. Absent: Artie Arndt. Staff Present: City Administrator David
Lang, Administrative Assistant Susan Lundell, Golf Superintendent Travis
Strasser and City Attorney Craig Ash. Media present: Mike Swenson (Ortonville
Independent) and Julie French, (KDIO Radio). Also Present:
Heritage Preservation Commission Chair Craig Randleman, Central Park
Restoration Member Marcy Stotesbery, Morris Hockey Association
Representative Deb Asmussen, and Elsie Perrine.
AGENDA
AMENDMENTS/APPROVAL:
Add Item
11.d. Unfinished Business: Eahtonka Storage on Public Property
Motion
by Meyer, second by Cunningham to approve the
Agenda as amended.
All in
favor 6-0. MCU (motion carried unanimously)
CITY
ATTORNEY REPORTS & RECOMMENDATIONS:
3.a.
Update: Big Stone Lake Weed Removal.
City
Attorney Craig Ash indicated there was nothing new to report on this item.
3.b.
Update: Water Contract with Big Stone City of Ortonville.
Attorney
Craig Ash stated the Big Stone City Council was also meeting this evening,
and may be considering this matter. Administrator Lang reported Mayor Deb
Wick of Big Stone City would contact him this week regarding scheduling a
Water Board meeting.
3.c.
Update: Purchase Agreement to Acquire Real Property from the Lundell
Family. An agreement will be drafted for
discussion at the November 19, 2007 Council Regular Meeting.
CITIZENS
TO BE HEARD:
There were
no concerns brought forward at this time.
CONSENT
AGENDA:
Motion
by Oakes, second by Anderson to approve the
Consent Agenda, which included the following items:
8.b.
Approve Expenditures
8.c.
Approve Minutes of October 15, 2007 Regular Council Meeting
All in
favor 6-0. MCU.
Ortonville
City Council Regular Meeting Minutes November 5, 2007 Page 2
of 5
RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:
9.a.
Ortonville Economic Development Work Group Recommendation: Refer Blog
Site Proposal to Planning Commission. Mayor
Johnson discussed the handout in the packet. Discussion and questions
followed.
Motion
by Oakes, second by Cunningham to refer the
Blog Site Proposal to the Planning Commission.
All in
favor. 6-0. MCU.
9.b.
Street Committee Recommendation: Purchase 60-inch Snow Blower Attachment
for Skid Loader - $3,678.51.
Resolution 07-121 Approving the Purchase of a 60-inch Snow Blower
Attachment for Skid Loader - $3,678.51.
Motion
by Anderson, second by Dorry to approve
Resolution 07-121, Resolution Approving the
Purchase of a 60-inch Snow Blower Attachment for Skid Loader - $3,678.51.
Roll
Call: Aye: Anderson, Meyer, Dorry, Johnson, Cunningham, and Oakes.
Nay: None. 6-0. MCU.
REPORTS
FROM COUNCIL COMMITTEES:
10.a.
MN Housing Partnership Economic Development
Work Group
Mayor
Johnson presented information to the city council. Citizens can volunteer
to serve on the committee.
10.b.
Utility Committee-MRES Regional Meeting &
Electric Rate Increase
Nick
Anderson reported he and Administrator Lang attended the MRES regional
meeting. Substantial rate increases are anticipated in the future. The
Big Stone II project is still moving forward. Discussion and questions
followed regarding a municipal telecommunications enterprise.
10.c.
Heritage Preservation Commission (HPC)
Commission
member Craig Randleman reported the HPC continues to meet twice a month.
He also stated the HPC is working on becoming a certified local
government. Once that status is achieved, the Commission will be able to
apply for funds to possibly rehabilitate buildings such as the Columbian
Hotel and the Oddfellows Building.
UNFINISHED BUSINESS:
11.a.
Approval of 2007 Rita Road Special Assessment Roll
Resolution 07-122, Resolution Approving 2007 Rita Road Special Assessment
Roll
Motion
by Dorry, second by Cunningham, to
approve Resolution 07-122, Resolution approving 2007 Rita Road Special
Assessment Roll. Discussion and questions followed regarding the
imposition of interest on the deferred special assessments.
Roll
call: Aye: Oakes, Cunningham, Johnson, Dorry, Meyer, Anderson. Nay: None.
6-0. MCU.
Ortonville
City Council Regular Meeting Minutes November 5, 2007 Page 3
of 5
UNFINISHED BUSINESS: (cont.)
11.b.
Second Reading: Ordinance 07-006 Approving Partial Prepayment of Special
Assessments.
Motion
by Anderson, second by Meyer to adopt
Ordinance 07-006, Ordinance Approving Partial Prepayment of Special
Assessments. Discussion and questions followed.
Roll
call: Aye: Oakes, Cunningham, Johnson, Dorry, Meyer, Anderson. Nay: None.
6-0. MCU.
11.c.
First Reading: Ordinance 07-007 Approving Sale of Lots in Course Air
Fourth Addition and Lot 16 of Course Air First Addition.
Motion
by Cunningham, second by Johnson to approve
first reading of Ordinance 07-007, Ordinance Approving Sale of Lots in
Course Air Fourth Addition and Lot 16 of Course Air First Addition.
Discussion and questions followed.
Roll
call: Aye: Oakes, Cunningham, Johnson, Dorry, Meyer, Anderson. Nay: None.
6-0. MCU.
11.d.
Eahtonka Storage on Public Property. It was
noted the Ortonville EDA is the single largest shareholder of the boat.
Discussion and questions followed.
Motion
by Dorry, second by Meyer to send the issue
of what to do with the issue of the Eahtonka being stored on public
property to the Park Board.
Roll Call: Aye: Dorry, Meyer,
Cunningham, Anderson. Nay: Johnson and Oakes.
Motion carried 4-2.
NEW
BUSINESS:
12.a.
Resolution 07-123, Resolution Providing for the Sale of $1,905,000 General
Obligation Water Revenue Warrants, Series 2007A
Ehlers & Associates, Inc. Motion by Cunningham, second
by Dorry to approve Resolution 07-123, Resolution Providing for the
Sale of $1,905,000 General Obligation Water Revenue Warrants, Series
2007A. This bond sale would approve the refunding of General
Obligation Water Revenue Warrants of 2000 (USDA Rural Development Loan).
The refunding would save the City approximately $3,000.00/year for the
next eleven years. The Council will proceed with a December 3, 2007 bond
sale to refund these Series 2000 bonds.
Roll
Call: Aye: Cunningham, Johnson, Meyer, Anderson, Oakes, Dorry. Nay: None.
6-0. MCU.
12.b.
Approval of TDS-METROCOM Telephone Contract Renewal.
Motion by Anderson, second by Cunningham
to refer this matter to
the Telecommunications Committee.
All in
favor. 6-0. MCU.
12.c.
Schedule 2006 General Election Canvassing Board Meeting on Friday November
9, 2007 at Noon at the Water Plant.
By
Consensus, the Council called the 2007 General Election Canvassing Board
Meeting for 12:00 Noon on Friday, November 9, 2007 at the Water Plant, 400
ONeill Street.
Ortonville
City Council Regular Meeting Minutes November 5, 2007 Page 4
of 5
NEW
BUSINESS: (cont.)
12.d.
Establish Method of Pricing For Sale of Lots in Course Air Fourth Addition
and Lot 16 of Course Air First Addition.
Motion
by Oakes, second by Anderson to refer the
establishment of the method of pricing and the method of Sale of Lots in
Course Air Fourth Addition and Lot 16 of Course Air First Addition to the
Golf Board for their recommendation and subsequent review of the Golf
Board decision by the City Council. Discussion and questions followed.
All in
favor. 6-0. MCU.
12.e.
OAHS Request to Use Existing 4-inch Conduit Under Street.
It was
noted the Street Committee had recently considered this request, and had
decided to reserve the conduit for future electrical distribution needs.
By consensus, the Council confirmed the Street Committee Decision.
12.f.
Refer Concept of a Shared Information Technology (IT) Department to the
Telecommunications Committee
Motion
by Anderson, second by Cunningham
to refer the Concept of a Shared IT Department to
the Telecommunications Committee.
All in
favor. 6-0. MCU.
12.g.
Refer City Web Site Address & Hosting to Telecommunications Committee.
Motion
by Cunningham, second by Meyer
to refer City Web Site Addressing and Hosting issues to the
Telecommunications Committee. Discussion and questions followed.
All in
favor. 6-0. MCU.
12.h.
Resolution 07-124 Approving Charitable Gambling Premises Permit
Application - Morris Hockey Association.
Motion
by Meyer, second by Cunningham to
approve Resolution 07-124, Approving Charitable Gambling Premises Permit
Application-Morris Hockey Association.
Discussion and questions followed.
All in
favor. 6-0. MCU.
12.i.
Resolution 07-125 Approving Acquisition of New Police Vehicle-$20,786.00.
Motion
by Dorry, second by Meyer to approve
Resolution 07-125, Resolution Approving Acquisition of New Police Vehicle
- $20,786.00.
Discussion and questions followed. It was noted a Ford
Crown Victoria is the preferred vehicle.
Roll
Call: Aye: Anderson, Meyer, Dorry, Johnson, Cunningham, and Oakes.
Nay: None. 6-0. MCU.
12.j.
Alley Drainage/Retaining Wall-Madison & Jefferson.
It was
agreed the City would pay for the alley and the homeowner would pay for
rebuilding the existing retaining wall. There was a consensus to proceed.
CITY CLERK-ADMINISTRATOR
REPORTS & RECOMMENDATIONS:
13.a. General Election
November 6, 2007
Lang noted the polls will be open
tomorrow from 12:00 noon to 8:00 PM.
Ortonville
City Council Regular Meeting Minutes November 5, 2007 Page 5
of 5
CITY CLERK-ADMINISTRATOR
REPORTS & RECOMMENDATIONS: (cont.)
13b.
MN Senate Capital Committee Bonding Bill Visit November 8, 2007
Lang
stated the visit will be at 11:30 AM on Thursday, November 8th
at the Library.
13c.
Local Board of Equalization Training November
14, 2007
Lang
indicated the first of several training opportunities is scheduled for
next week. A complete list is included in the Council packet.
13d.
Wind Energy Conference November 16, 2007
Lang noted
a regional wind energy conference in Morris is scheduled for next week,
and offered to register any Councilor wishing to attend.
13e.
2008 Budget Committee Meeting November 9, 2007
By
consensus, the Budget Committee members modified the meeting 1:00 PM on
Friday, November 9th at the Water Plant.
13f.
Charter Amendment Public Hearing November 19,
2007
Lang stated
public notice has been given for the Public Hearing scheduled for 7:00 PM
on Monday, November 19th at the Dialysis Building.
13g.
Update: City Office Remodel Project
Lang
indicated the drywall is primed, and work may begin on the ceiling next
week.
13h.
Update: Timing of Issuance of OAHS Bonds for Hospital Improvements
Councilors
Cunningham, Dorry and Oakes and Administrator Lang attended a meeting of
the OAHS Health Board on October 23rd. With respect to timing
of issuance, it appears neither the City nor OAHS will issue any new bonds
in 2007. A strategy was discussed that would enable both entities to issue
bonds at the lowest available cost in 2008 and 2009. Councilors Cunningham
and Oakes clarified the City will not be subsidizing the bond payments for
OAHS.
13i.Update: Cost Estimates & Site Plan Lundell
Property
Lang noted
the current City Engineer cost estimates to build a City street with all
utilities is approximately $400 per lineal foot. An ad-hoc committee will
begin to meet later this year to commence work on a preliminary site plan
of the soon-to-be-acquired Lundell property adjacent to Fairway View
Assisted Living.
13j.Update: Acquisition of 2007 Tax Forfeited Property From Big Stone
County
Lang stated
the checks for payment of the deeds and associated costs have been given
to the Big Stone County Treasurer. The City will acquire access to the
properties this week, and the final paperwork will be received from the
County by the end of the calendar year.
ADJOURNMENT:
Motion
by Dorry, second by Meyer to adjourn the
Meeting at 8:05 PM.
All in
favor. 6-0. MCU.
APPROVED:
ATTEST:
______________________
_________________________
Blair
Johnson David A.
Lang
Mayor
Clerk-Administrator
