ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
REGULAR MEETING MINUTES
DIALYSYS BUILDING - 435 EASTVOLD AVENUE
MONDAY, APRIL 21, 2008
7:00 P.M.
CALL TO
ORDER AND ROLL CALL:
Mayor Pro
Tem Nick Anderson called the Regular Meeting of the Ortonville City
Council to order at 7:00 P.M. Roll Call was taken with the following
Present: Mayor Pro Tem Nick Anderson, Steve Berkner, John Cunningham, Mike
Dorry, Bob Meyer, and Craig Randleman. Absent: Mayor Blair Johnson. Staff
Present: City Administrator David Lang, and Administrative Assistant Deb
Ellingson. Media Present: None. Others Present: Marcy Stotesbery, and
other interested citizens.
AGENDA
AMENDMENTS/APPROVAL:
Add Item 11.a. EDA Discussion.
Motion
by Randleman, second by Dorry to approve the
Agenda as amended.
All in
favor. 6-0. MCU (Motion Carried Unanimously)
CITY
ATTORNEY REPORTS & RECOMMENDATIONS:
3.a.Update: Increasing Heritage Preservation Commission Membership From 4
to 7 Members. City Attorney Ash there will be a
Public Hearing conducted by the Planning Commission on this matter.
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:
6.a There
none this evening.
CITIZENS
TO BE HEARD:
7.a. There
were no citizens to be heard.
CONSENT
AGENDA:
Motion
by Berkner, second by Meyer to
approve the Consent Agenda as follows:
8.a.
Approve Expenditures
8.b.
Approve Minutes of April 7, 2008 City Council Regular Meeting
8.c.
Approve Golf Course Superintendent Recommendation to Hire Jacob Mueller
for a General Maintenance Position – Golf Step 6 at $8.51/Hour.
All in favor. 6-0. MCU.
RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:
9.a. Street Committee
Recommendation: To Schedule a City Council Workshop at 6:00 PM on Monday,
June 2, 2008 to discuss funding of street and sidewalk improvements.
Motion by Dorry, second by
Cunningham to Schedule a City Council
Workshop at 6:00 PM on Monday, June 2, 2008 to discuss funding of street
and sidewalk improvements.
Discussion and questions
followed.
All in favor. 6-0. MCU
Ortonville City Council Regular Meeting Minutes April 21,
2008 Page 2 of 5
RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS: (cont.)
9.b. Planning Commission
Recommendation: To approve an engineering services contract for the
Airport Zoning Update with Short Elliott Hendrickson Inc. with an 80%-20%
cost share with MnDOT - $12,600.00.
Resolution 08-026, Approving an
engineering services contract for the Airport Zoning Update with Short
Elliott Hendrickson Inc. with an 80%-20% cost share with MnDOT -
$12,600.00.
Motion by Cunningham, second by
Randleman to approve Resolution 08-026,
Approving an engineering services contract
for the Airport Zoning Update with Short Elliott Hendrickson Inc. with an
80%-20% cost share with MnDOT - $12,600.00.
Upon roll call vote, the
following voted Aye: Randleman, Cunningham, Berkner, Dorry, Meyer,
Anderson. Nay: None.
All in favor. 6-0. MCU.
9.c.
Park Board Recommendation: To increase Pool Fees by 5% for the 2008
season, and then to increase the Pool Fees for non-Ortonville residents by
20% rounded to the nearest nickel, dime or quarter.
Motion
by Berkner, second by Randleman to increase
Pool Fees by 5% for the 2008 season, and then to increase the Pool Fees
for non-Ortonville residents by 20% rounded to the nearest nickel, dime or
quarter. Discussion and questions followed.
All in favor. 6-0. MCU.
9.d.
Park Board Recommendation: To separate the positions of Pool Director and
Summer Rec Director for the 2008 season.
Motion
by Meyer, second by Dorry to separate the
positions of Pool Director and Summer Rec Director for the 2008 season.
Discussion and questions followed.
All in
favor. 6-0. MCU.
9.e.
Park Board Recommendation: To delay the start date of the Summer Rec
Program to allow Bible School during the first week after school dismisses
for summer vacation.
Motion
by Dorry, second by Randleman to delay the
start date of the Summer Rec Program to allow Bible School during the
first week after school dismisses for summer vacation. Discussion and
questions followed.
All in
favor. 6-0. MCU.
9.f.
Park Board Recommendation: To grant permission to the Big Stone County
Sheriff’s Department to erect signage at the foot of the lake for milfoil
and lane markers with the stipulation that a draft design is presented to
the Park Board for approval before the sign is erected.
Motion
by Cunningham, second by Anderson to grant
permission to the Big Stone County Sheriff’s Department to erect signage
at the foot of the lake for milfoil and lane markers with the stipulation
that a draft design is presented to the Park Board for approval before the
sign is erected. Discussion and questions followed. It is understood
there will be no cost to the City for materials.
All in
favor. 6-0. MCU.
9.g.(1) Personnel Committee Recommendation: To hire Sara Graham as the
Summer Rec Director at Step 6 at $10.59/hour for the 2008 season.
Motion
by Meyer, second by Berkner to hire Sara
Graham as the Summer Rec Director at Step 6 at $10.59/hour for the 2008
season.
All in
favor. 6-0. MCU.
Ortonville City Council Regular Meeting Minutes April 21, 2008
Page 3 of 5
RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS: (cont.)
9.g.(2) Personnel Committee Recommendation: To hire Samantha Torgerson as
the Pool Director at Step 7 at $10.87/hour for the 2008 season.
Motion
by Dorry, second by Cunningham to hire
Samantha Torgerson as the Pool Director at Step 7 at $10.87/hour for the
2008 season.
All in
favor. 6-0. MCU.
9.g.(3) Personnel Committee Recommendation: To hire Jacob Karrasch as a
Park Helper at Step 1 at $7.07/hour for the 2008 season.
Motion
by Randleman, second by Cunningham to hire
Jacob Karrasch as a Park Helper at Step 1 at $7.07/hour for the 2008
season.
All in
favor. 6-0. MCU.
9.h.
Golf Board Recommendation: To hire Michael Czmovski for a General
Maintenance Position - Golf at Step 6 at $8.51/hour for the 2008 season.
Motion
by Cunningham, second by Anderson to hire
Michael Czmovski for a General Maintenance Position - Golf at Step 6 at
$8.51/hour for the 2008 season.
All in
favor. 6-0. MCU.
9.i.
Golf Board Recommendation: To make some minor changes to bring improved
clarity to the green fees schedule and to the City golf cart rental
schedule as included in this packet, and to reprint the 2008 Fee Schedule
as modified.
Motion
by Cunningham, second by Randleman to make
some minor changes to bring improved clarity to the greens fees schedule
and to the City golf cart rental schedule as included in this packet, and
to reprint the 2008 Fee Schedule as modified.
All in
favor. 6-0. MCU.
REPORTS FROM COUNCIL COMMITTEES:
10.a.
Economic Development Authority – Small Cities Development Grant Training
– Craig Randleman stated he had attended
training along with fellow EDA Board Member Burt Nypen, City Administrator
& EDA Director David Lang and EDA Secretary Vicki Oakes in Mankato on
April 15th. The City of Ortonville EDA grant for $192,000 is
for commercial rehab along our main street.
10.b.
Heritage Preservation Commission – John
Cunningham noted the HPC will be hosting a clean-out of debris from the
Columbian Hotel and the Odd Fellows Building in preparation for the
Sesquicentennial Open House scheduled for May 9th. The public
is invited to participate.
10.c.
Budget Committee – Potential Projects For Bonding In Future Years
– Nick Anderson noted the Budget Committee will be meeting with Carolyn
Drude of Ehlers & Associates Inc. on April 24th to discuss
bonding needs for the City and for Ortonville Area Health Services.
10.d.
Economic Development Authority Minutes – It was
noted a minor correction was needed in the EDA Meeting Minutes of April 2,
2008.
10.e. Golf Board Recommendation – It was noted
there was a measurable passage of time between the submission of the two
cart path paving estimates received.
Motion
by Dorry, second by Randleman to send the
matter of bidding for cart path paving back to the Golf Board to be
re-bid. Discussion and questions followed.
All in
favor. 6-0. MCU.
Ortonville City Council Regular Meeting Minutes April 21, 2008
Page 4 of 5
UNFINISHED BUSINESS:
11.a.
Economic Development Authority Comments – Councilor Dorry took
exception to comments by Mayor Johnson at the previous Council Regular
Meeting that a couple of Councilors appear to be opposed to economic
development. Fairway View Senior Community profits were also discussed.
Councilor Cunningham noted there is useful information regarding this
topic in the recently completed 2007 annual audit.
NEW BUSINESS:
12.a. Resolution 08-027, Accepting
the offer of the MN Public Facilities Authority to purchase a $553,407 G.O.
Sewer Revenue Note of 2008, providing for its issuance and authorizing
execution of a Bond Purchase and Project Loan Agreement.
Motion by Cunningham, second by
Berkner
to approve Resolution 08-027,
Accepting the offer of the MN Public Facilities
Authority to purchase a $553,407 G.O. Sewer Revenue Note of 2008,
providing for its issuance and authorizing execution of a Bond Purchase
and Project Loan Agreement.
Upon roll call vote, the
following voted Aye: Randleman, Cunningham, Berkner, Dorry, Meyer,
Anderson. Nay: None.
All in favor. 6-0. MCU.
CITY CLERK-ADMINISTRATOR REPORTS
& RECOMMENDATIONS:
13.a.
Update: Small Cities Development Grant Program
Lang
indicated the procedure manuals are being reviewed.
13.b.
Update: Minnesota River Regional Park Improvement Project Grant
Lang stated
the project engineer has met with the Park Board to work towards
completion of the construction documents.
13.c.
Update: Ortonville & Big Stone County Housing Study
The Study
will begin this month, and will be completed early in the third quarter of
this year.
13.d.
Update: MN Housing Finance Agency 2008 MN Cities Participation Program
Lang
indicated the City has been awarded a $100,000 grant for affordable
housing, and both local lenders have been in contact with the MN Housing
Finance Agency.
13.e. Update: Planning Commission Blog
Web Site
The content is almost finished; the
blog function will be operable in May
13.f.
League of MN Cities 2008 Safety & Loss Control Workshops Registration
Lang noted
he will be attending the April 22nd session in St. Cloud.
13.g. Small
Cities Development Grant Program Training
Councilor
Randleman updated this item earlier in the meeting this evening.
13.h.
Government Center Space Needs Survey
A field
trip to county government centers is scheduled for 04-30-08.
13.i.
Update: Library Steps Replacement
Efforts to
obtain bids will commence in May.
13.j. Land
Use Planning Workshops – Government Training Services
Lang noted
the available upcoming training dates.
13.k.
Update: Wellhead Protection Plan – Phase II
Lang stated
Ulteig Engineers Inc. has submitted a contract which will be considered by
the Utility Committee as well as the Joint Water Board.
Ortonville City Council Regular Meeting Minutes April 21,
2008 Page 5 of 5
CITY CLERK-ADMINISTRATOR REPORTS
& RECOMMENDATIONS: (cont.)
13.l.
Update: Sanitary Sewer Rehab Project – Public Information Meeting
Lang
indicated this meeting was held on April 8th at the City
Meeting Room.
13.m. Pet
Vaccination & License Clinic
Councilor
Dorry noted the clinic provided by the Appleton Veterinary Clinic on April
19th was very well attended. Lang thanked to Police Department
for handling the sale of pet licenses.
13.n. 2007
Audited Financial Statements
Lang stated
the bound copies had arrived, and are included in the Council packets for
this meeting to enable review prior to the May 5th workshop
meeting.
ADJOURNMENT:
Motion by Berkner, second by Dorry
to adjourn at 8:07 P. M.
All in favor. 6-0. MCU.
APPROVED:
ATTEST:
_____________________
______________________
Blair
Johnson David
A. Lang
Mayor
Clerk-Administrator
