ORTONVILLE CITY COUNCIL MEETING MINUTES

COUNTY OF BIG STONE, STATE OF MINNESOTA

REGULAR MEETING

DIALYSIS BUILDING

435 Eastvold Avenue, Ortonville, MN

Monday, June 16, 2008

7:00 P.M.

CALL TO ORDER AND ROLL CALL:

Mayor Blair Johnson called the Regular Meeting of the Ortonville City Council to order at 7:00 P.M. Roll Call was taken with the following Present: Mayor Blair Johnson, Craig Randleman, Steve Berkner, Mike Dorry, Bob Meyer, John Cunningham, Nick Anderson. Staff Present: City Administrator David Lang, Media Present: Mike Swenson (Ortonville Independent). Others Present: Bob Schlieman, Tom Scoblic, Kim Muenchow, Kathy Korth, Dan Kafka, Jim Gregory, Donnette Herberg, Sherman Kurasch, Elsie Perrine, Marcy Stotesbery, and other interested citizens.

AGENDA AMENDMENTS/APPROVAL:

Delete Items 10.a.b.c.

Add 12.a. Ambulance Equipment

Motion by Cunningham, second by Anderson to approve the Agenda as amended.

All in favor. 7-0. MCU. (Motion Carried Unanimously)

RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:

6.a. Lakeside Park Pavilion Site and Potential Street and Utility Relocation – Bob Schlieman of Ulteig Engineers suggested realigning Lakeside Park to increase green space and not have a Lakeside Park road. He stated that a water main is readily available. Schlieman recommended that the sanitary sewer tie into the gravity feed sewer on First Street.

6.b. Cornfest Requests– Executive Director Donnette Herberg- Big Stone Lake Area Chamber

Donnette appeared before the Council to request a number of items in support of Cornfest

1) City Electrician Services During Cornfest. Most likely a portable truck-mounted 3-phase generator will be used for this first year of a major Cornfest concert.

2) Closing Horseshoe Park For Cornfest August 13-August 17, 2008

3) Misc. Other Items (See Handout Provided at the Meeting).

Motion by Berkner, second by Randleman to approve the Cornfest requests as stated.

All in favor. 7-0. MCU.

CITIZENS TO BE HEARD:

7.a. Mayor Blair Johnson – Letter from Citizen regarding Library Steps. Mayor Blair Johnson read a citizen’s letter regarding the construction schedule for the library steps. Johnson reported that the City has received an extension for the construction until September 1, 2008.

Ortonville City Council Regular Meeting Minutes June 16, 2008 Page 2 of 4

CITIZENS TO BE HEARD (cont.)

7.b. Sherman Kurasch-208 South Minnesota Street-Property Lines. Sherman Kurasch reported he is unable to locate his property pins. Berkner stated the plat for his property was last updated in 1885 and that there is an area of 10 feet that is “kind of cloudy.” Clerk-Administrator Lang was asked to schedule a Planning Commission meeting for this week to address the issue.

CONSENT AGENDA:

Motion by Randleman, second by Cunningham to approve the Consent Agenda with 8.a. Approve Expenditures removed.

8.b. Approve the Addition of Eric Banken to the Ortonville Ambulance Department Roster

All in favor. 7-0. MCU.

8.a. Approve Expenditures

There was a question regarding payment of the Clerk-Administrator’s Kiwanis Dues and Meals. It was noted that payment for the Dues and Meals was part of the Clerk-Administrator’s contract.

Motion by Anderson, second by Randleman to approve the bills as presented. Nay: Dorry. Abstain: Berkner.

5-1-1. MC. (Motion Carried).

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:

9.a. Park Board Recommendation: To locate the Lakeside Park Pavilion on the Same Side of the Road as the Park, Possibly Requiring Relocation of the Street Towards the East.

9.b. Street Committee Recommendation: To locate the Lakeside Park Pavilion on the Same Side of the Road as the Park, Requiring Relocation of the Street Towards the East.

Motion by Cunningham, second by Anderson to have the Park Board revise the site plan to reflect abandoning the road with cul-de-sac and green space.

All in favor. 7-0. MCU.

9.c. Planning Commission Recommendation: Resolution: To Approve Recommendation of the City of Ortonville Planning Commission Approving the Variance Request of Paul and Lana Sand

Resolution 08-043, Resolution Approving the Recommendation of the City of Ortonville Planning Commission Approving Variance Request of Paul and Lana Sand

Motion by Cunningham, second by Randleman to adopt Resolution 08043, Approving the Recommendation of the City of Ortonville Planning Commission Approving the Variance Request of Paul and Lana Sand.

Upon roll call vote, the following voted Aye: Berkner, Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson.

All in favor. 7-0. MCU.

Ortonville City Council Regular Meeting Minutes June 16, 2008 Page 3 of 4

RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS: (cont.)

9.d. Utility Committee Recommendation: Refer Steve Barr Subdivision Plat to the Planning Commission Prior to Considering His Request For Water Utility Line Extension.

Nick Anderson provided a detailed discussion. By consensus the Council referred the Subdivision Plat to the Planning Commission. His request for utility line extensions will be handled by the Utility Committee.

9.e. Utility Committee Recommendation: To Increase the Sewer Collection Fee By $4.00/month Per Connection to Cover the Bond Payment Costs For the 2007-2008 Sanitary Sewer Rehabilitation Project. The Council tabled this matter by consensus.

REPORTS FROM COUNCIL COMMITTEES:

Removed from Agenda under Agenda Amendments 10.a.10b. and 10.c.

10.a. Heritage Preservation Commission – Craig Randleman

10.b. Economic Development Authority – John Cunningham

10.c. Golf Board – Blair Johnson

UNFINISHED BUSINESS:

None

NEW BUSINESS:

12.a. Ambulance Equipment Acquisition $28,600

Two new gurneys and two new stair chairs are needed by the Ambulance Service. It is ancitipated that the acquisition of this new equipment will help to avoid patient injuries and workers compensation claims. The total cost for the equipment is $28,600 with $3,000 in fundraising money in hand to be used to offset the expense.

Resolution 08-044, Approving the Purchase of Two Gurneys and Two Stair Chairs-$28,600 and Transfer of $25,000 from Ambulance Vehicle Acquisition Fund to Equipment Fund.

Motion by Dorry, second by Randleman to adopt Resolution 08-044, Approving the Purchase of Two Gurneys and Two Stair Chairs-$28,600 and Transfer of $25,000 from Ambulance Vehicle Acquisition Fund to Equipment Fund.

Upon roll call vote, the following voted Aye: Berkner, Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson.

All in favor. 7-0. MCU.

CITY CLERK-ADMINISTRATOR REPORTS & RECOMMENDATIONS:

13.a. Update: Small Cities Development Grant Program

Lang stated he attended a Davis-Bacon Act wage training session June 10^th.

13.b. Update: Upper MN River Regional Park Improvement Project Grant

Lang noted discussions have taken place at Park Board Meetings regarding the site plan.

13.c. Update: Ortonville & Big Stone County Housing Study

The Study remains on schedule to complete in September 2008.

13.d. Update: MN Housing Finance Agency 2008 MN Cities Participation Program Grant

To date, local lenders are working attempting to qualify borrowers.

13.e. Update: Planning Commission Blog Web Site

This project is on hold, pending an addition to staff.

Ortonville City Council Regular Meeting Minutes June 16, 2008 Page 4 of 4

CITY CLERK-ADMINISTRATOR REPORTS & RECOMMENDATIONS: (cont.)

13.f. Government Center Space Needs Survey –

Lang indicated county government centers will be toured; the next meeting is scheduled for July 14^th.

13.g. Potential Bond Funding Requirements – Ehlers & Associates, Inc.

Lang stated Ehlers made a presentation to the Council on May 20^th.

13.h. Update: Library Steps Replacement

Mayor Johnson indicated an extension has been received

13.i. Big Stone II Transmission Certificate of Need and Routing Permits

The MN Public Utilities Commission has deferred a decision on transmission lines.

13.j. Update: Wellhead Protection Plan Phase II Next Meeting – Next Meeting 06-18-08

Lang noted monthly meetings continue.

13.k. Update: 2007-2008 Sanitary Sewer Rehab Project – Hilltop & Lakeshore Drive

This project continues to be on schedule.

13.l. Upgrade of Remote Desksets Connected to Base Radio on City of Ortonville Radio Channel

This project is complete.

13.m. Update: Local Government Aid for 2009

13.n. Update: Request For Proposal For Columbian Hotel, Odd Fellows Building & Too Mad Corner

Lang noted work on this project is on hold pending an addition to staff.

ADJOURNMENT:

Motion by Randleman, second by Cunningham to adjourn at 8:15 P.M.

All in favor. 7-0. MCU.

APPROVED: ATTEST:

_____________________ ______________________

Blair Johnson David A. Lang

Mayor Clerk-Administrator