ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
REGULAR MEETING MINUTES
DIALYSYS BUILDING - 435 EASTVOLD AVENUE
MONDAY, JULY 7, 2008
7:00 P.M.
CALL TO
ORDER AND ROLL CALL:
Mayor Blair
Johnson called the Regular Meeting of the Ortonville City Council to order
at 7:00 P.M. Roll Call was taken with the following Present: Mayor Blair
Johnson, Craig Randleman, Steve Berkner, Mike Dorry, Bob Meyer, John
Cunningham, Nick Anderson. Staff Present: Deputy Clerk Susan Lundell.
Media Present: Mike Swenson (Ortonville Independent). Others
Present: Rick Ash (OAHS Administrator), David Dinnel,
Brenda
Dinnel, Gary Dinnel and Ron Thomas.
AGENDA
AMENDMENTS/APPROVAL:
Deleted Items:
8.a. Expenditures
8.e. Approve 3.2% Liquor License For
Big Stone Lake Area Chamber of Commerce for August 16, 2008
Additional Items:
9.f. Golf Board Minutes
9.g. Airport Minutes
11.b. Golf Course
11.c. Eahtonka
12.i. Airport Board
Motion
by Berkner, second by Dorry to approve the
Agenda as amended.
All in
favor. 7-0. MCU (Motion Carried Unanimously)
CITY
ATTORNEY REPORTS & RECOMMENDATIONS:
3.a.
Opinion: Ownership of Installed Underground Utility Lines-Minnesota
Townhomes
A question was raised as to the
ownership of utility lines installed in the public right-of-way or
required utility easements to serve Minnesota Townhouses. City Attorney
Ash reported that unless there was some other agreement with the City, it
is his opinion that the water and sewer mains and required service lines
installed in conjunction with the Minnesota Townhomes subdivision belong
to the City. As part of the City owned water and sewer systems, the City
is allowed to charge user fees to each user for the use of these systems.
If the developer tries to recoup some of the installation costs, it should
be done at the time of sale not after the fact. Berkner asked where the
City’s responsibility for the water lines begin and end. Ash stated that
from the curb stop to the building is the homeowner’s responsibility.
Ortonville City Council Regular
Meeting Minutes, July 7, 2008 Page 2 of 7
PUBLIC HEARING:
5.a. Public Hearing: An Ordinance
Amending The Charter Of The City of Ortonville-OAHS.
Mayor Johnson closed the regular council meeting and called a Public
Hearing to order at 7:04 P.M. This Public Hearing was called to consider
amending the charter of the City of Ortonville-OAHS. No testimony was
offered. The Mayor closed the Public Hearing and called the Regular
Council Meeting back to order at 7:05 P.M.
Motion by Cunningham, second by
Dorry to approve the first reading of An
Ordinance Amending The Charter Of The City Of Ortonville-OAHS.
Berkner questioned the need for the
amendment. OAHS Administrator Ash stated the amendment establishes OAHS as
a quasi-independent entity allowing it to operate with fewer limitations.
All in favor. 7-0. MCU.
CITIZENS TO BE HEARD:
7.a. David Dinnel reported that he
had a couple of concerns that he wanted to share with the Council. The
first concern was in regards to the City’s transfer of $35,000 from the
Sanitary System Fund to the Golf Course. He stated non-golfers resent this
and believe that the golf course should be self-sustaining. The second
concern was the growth in the city clerical/administrative staff. Dinnel
stated that it does not seem to be a valid reason for the staffing
increase and expressed concern that city wages went from $777,000 in 2005
to over $843,000 in 2007. He stated, “it wasn’t very long ago that
Ortonville’s administrative staff was performing admirably and getting the
job done in a timely fashion.” He questioned the reduction in the police
budget and staffing. Dinnel asked for no response at this time, but some
form or explanation in the very near future would be in order.
CONSENT
AGENDA:
Motion
by Randleman, second by Cunningham to
approve the Consent Agenda as amended (8.a and 8.e
removed):
b. Approve Charitable Gambling
Bingo License For The Ortonville Community Center July 1, 2008 to June 30,
2009
c. Approve Charitable Gambling
License For Big Stone Health Care Foundation
For September 6, 2008
d. Approve Charitable Gambling
License For St. John’s Catholic Church
For September 28, 2008.
All in favor. 7-0. MCU.
AGENDA ITEM:
8.a. Expenditures
Motion by Cunningham, second by
Anderson to approve the expenditures (8.a) as
submitted to the Council.
Motion carried 6-0-1. Berkner
abstained.
Ortonville City Council Regular
Meeting Minutes, July 7, 2008 Page 3 of 7
AGENDA ITEM: (cont.)
(8.e.) Approve 3.2% Liquor
License For Big Stone Lake Area Chamber of Commerce For August 16, 2008
tabled until proof of liquor liability
insurance is received by the City.
RECOMMENDATIONS OF CITIZEN
BOARDS, COMMITTEES AND COMMISSIONS:
9.a. Ad
Hoc Lakeside Park Trailhead Committee Recommendation: To Refer Closing of
the Road Through Lakeside Park to Facilitate Optimum Green Space to the
Street Committee
Motion
by Anderson, second by Berkner to refer this
issue to the Park Board first and then to the Street Committee.
Anderson will coordinate a joint meeting between the
two entities to consider the matter.
All in
favor. 7-0. MCU.
9.b. OAHS Healthcare Board
Recommendation: Resolution: To Accept the Bid From Quest for new IS
Switches in the Main Data Center - $17,053.20
Resolution 08-046 Approving
Acceptance of the Bid from Quest for new IS Switches in the Main Data
Center - $17,053.20.
Motion by Dorry, second by Berkner
to adopt
Resolution 08-046, Approving Acceptance of the Bid from Quest for new IS
Switches in the Main Data Center - $17, 053.20.
Roll Call: Aye: Berkner,
Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
9.c.
OAHS Healthcare Board Recommendation: Resolution: Accept Donation of Eight
Lots From Curtis D. Wood and Andrew P. Johnson to the City of Ortonville
Resolution 08-047, Approving the Donation of Eight Lots from Curtis D.
Wood and Andrew P. Johnson to the City of Ortonville
Motion
by Randleman, second by Meyer
to adopt Resolution 08-047, Approving Donation of Eight
Lots from Curtis D. Wood and Andrew P. Johnson to the City of Ortonville
Roll Call: Aye: Berkner,
Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
9.d. OAHS Healthcare Board
Recommendation: Resolution: Approve Parking Lot Lease With Methodist
Church
Resolution 08-048, Approving Parking Lot Lease with Methodist Church
Motion
by Anderson, second by Randleman to adopt
Resolution 08-048, Approving Parking Lot Lease with Methodist Church.
Roll Call: Aye: Berkner,
Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
9.e. OAHS Healthcare Board
Recommendation: Approve Appointment of Ron Thomas and Bill Thyne to the
Bond Underwriting Selection Committee
Approve Appointment of Ron Thomas
and Bill Thyne to the Bond Underwriting Selection Committee.
Motion by Dorry, second by Meyer
to Approve the Appointment of Ron Thomas and
Bill Thyne to the Bond Underwriting Selection Committee.
All in
favor. 7-0. MCU.
Ortonville City Council Regular
Meeting Minutes, July 7, 2008 Page 4 of 7
RECOMMENDATIONS OF CITIZEN
BOARDS, COMMITTEES AND COMMISSIONS: (cont.)
9.f. Golf Board Recommendation:
Increase salaries of Jesse Roscoe and Don Tiegs by 60 cents/hour (Step 6
on the seasonal salary scale).
Resolution 08-049, Approving
increase in salary of 60 cents/hour (Step 6 on salary scale) for Jesse
Roscoe and Don Tiegs retroactive to June 3, 2008.
Motion by Berkner, second by
Anderson to adopt Resolution 08-049,
Approving increase in salary of 60 cents/hour (step 6 on the salary scale)
for Jesse Roscoe and Don Tiegs retroactive to June 3, 2008.
Roll Call: Aye: Berkner,
Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
7-0. MCU.
9.g. Airport Minutes: Discussion
will be held at a Workshop
UNFINISHED BUSINESS:
11.a.
Refer Steve Barr Subdivision “Sketch Plan”
(Preliminary Plat Rough Draft) to the Planning Commission for Approval and
to Negotiate an Appropriate Development Agreement Prior to Approving His
Request for Underground Utility Extensions and Connections.
The extension of city utilities to
the Steve Barr Subdivision was discussed. Barr is currently installing
water lines across Lot A to Lot B at his own expense with City approval.
Anderson stated that further development in the area should have Planning
and Zoning Committee approval before construction. Berkner stated that a
development policy should be in place for developers to follow. It was
decided that a work session regarding special assessment and development
policies will be scheduled.
Motion by Berkner, second by
Cunningham to refer Steve Barr Subdivision
“Sketch Plan” (Preliminary Plat Rough Draft) to the Planning Commission
for Approval and to Negotiate an Appropriate Development Agreement Prior
to Approving His Request for Underground Utility Extensions and
Connections.
All in favor. 7-0. MCU.
11.b. Councilmember Dorry stated
weeds near the Golf Course need cutting and spraying.
Mayor Johnson will bring it to the attention of the Golf
Board and to the Golf Course Superintendent.
11.c. Eahtonka. Councilmember
Dorry asked how long the Eahtonka would sit where it is located. The
shareholders should clean up the area. Mayor
Johnson will contact the Eahtonka Board for action.
NEW BUSINESS:
12.a. Motion: Refer to the
Utility Committee: Revision of Sewer Collection Fee to Cover the Bond
Payment Costs for the 2007-2008 Sanitary Sewer Rehabilitation Project
Motion by Cunningham, second by
Randleman to refer to the Utility Committee
the revision of Sewer Collection Fee to Cover the Bond Payment Costs for
the 2007-2008 Sanitary Sewer Rehabilitation Project.
6-l. Nay: Dorry. MC.
Ortonville City Council Regular
Meeting Minutes, July 7, 2008 Page 5 of 7
NEW BUSINESS: (cont.)
12.b. Resolution: Authorizing the
Mayor and City Clerk/Administrator to Execute a Lease: Approve State of
Minnesota Department of Public Safety Lease No. PS0195 – Motorcycle Skill
Test Course
Resolution 08-050, Approving
Authorizing the Mayor and City Clerk/Administrator to Execute a Lease:
Approve State of Minnesota Department of Public Safety Lease No.
PS0195-Motorcycle Skill Test Course.
Motion by Berkner, second by
Cunningham to adopt Resolution 08-050,
Approving Authorizing the Mayor and City Clerk/Administrator to Execute a
Lease: Approve State of Minnesota Department of Public Safety Lease No.
PS0195-Motorcycle Skill Test Course.
Roll Call: Aye: Berkner,
Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in favor. 7-0. MCU.
12.c. Resolution: Authorizing the
Mayor and City Clerk/Administrator to Execute a Grant Agreement: Approve
Minnesota Department of Transportation Office of Aeronautics Mn/DOT
Agreement 91361 Grant Agreement For Airport Maintenance And Operation
Resolution 08-051, Approving
Authorizing the Mayor and City Clerk/Administrator to Execute a Grant
Agreement: Approve Minnesota Department of Transportation Office of
Aeronautics Mn/DOT Agreement 91361 Grant Agreement For Airport Maintenance
And Operation
Motion by Cunningham, second by
Randleman to adopt Resolution 08-051,
Approving Authorizing the Mayor and City
Clerk/Administrator to Execute a Grant Agreement: Approve Minnesota
Department of Transportation Office of Aeronautics Mn/DOT Agreement 91361
Grant Agreement For Airport Maintenance And Operation.
Roll Call: Aye: Berkner,
Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in favor. 7-0. MCU.
12.d. Resolution: Authorizing the
Mayor and City Clerk/Administrator to Execute a Grant Agreement: Approve
Minnesota Department of Transportation Office of Aeronautics Mn/DOT
Agreement No. 93089 State Project No. 0601-22 – Grant Agreement For
Airport Improvement Excluding Land Acquisition (Airport Zoning)
Resolution 08-052, Approving
Authorizing the Mayor and City Clerk/Administrator to Execute a Grant
Agreement: Approve Minnesota Department of Transportation Office of
Aeronautics Mn/DOT Agreement No. 93089 State Project No. 0601-22 – Grant
Agreement For Airport Improvement Excluding Land Acquisition (Airport
Zoning)
Motion by Cunningham, second by
Anderson to approve Resolution 08-052,
Authorizing the Mayor and City Clerk/Administrator to Execute a Grant
Agreement: Approve Minnesota Department of Transportation Office of
Aeronautics MN/DOT Agreement No. 93089 State Project No. 0601-22 – Grant
Agreement For Airport Improvement Excluding Land Acquisition (Airport
Zoning)
Ortonville City Council Regular
Meeting Minutes, July 7, 2008 Page 6 of 7
NEW BUSINESS: (cont.)
12.d Resolution 08-052, Approving
Authorizing the Mayor and City Clerk/Administrator to Execute a Grant
Agreement: Approve Minnesota Department of Transportation Office of
Aeronautics Mn/DOT Agreement No. 93089 State Project No. 0601-22 – Grant
Agreement For Airport Improvement Excluding Land Acquisition (Airport
Zoning) (cont.)
Roll Call: Aye: Berkner,
Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in favor. 7-0. MCU.
12.e. Motion: Approve 2008 City
of Ortonville Pay Equity Implementation Report
Motion by Anderson, second by
Cunningham to Approve 2008 City of Ortonville
Pay Equity Implementation Report
All in favor. 7-0. MCU.
12.f.
Resolution: Approve Purchase of Police Department Bullet Proof Vests -
$3,447.00
Randleman offered a Resolution
approving the purchase of 3 vests at a cost of $3,447.00.
Part-time Police Officer requested the City buy 4 vests as
he would like a new one also. Randleman withdrew his Resolution.
Resolution 08-053, Approving the
Purchase of Police Department Bullet Proof Vests-$4,596.00
Motion by Randleman, second by
Dorry to approve Resolution 08-053, Approving
the Purchase of Police Department Bullet Proof Vests-$4,596.00.
Roll Call: Aye: Berkner,
Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in favor. 7-0. MCU.
12.g. Resolution: Approve Fiscal
year 2008 Contribution Request From the SW Minnesota Arts & Humanities
Council - $75.00
Resolution 08-054, Approving
Fiscal Year 2008 Contribution Request From the SW Minnesota Arts &
Humanities Council - $75.00.
Motion by Cunningham, second by
Randleman to adopt Resolution 08-054,
Approving Fiscal Year 2008 Contribution Request From the SW Minnesota Arts
& Humanities Council - $75.00.
Roll Call: Aye: Berkner,
Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in favor. 7-0. MCU.
12.h. Attendance at Coalition of
Greater MN Cities 2008 Summer Conference - July 30 - August 1.
Those wishing to attend should contact
Clerk-Administrator David Lang.
12.i. Airport Board Work Session
set for 6:30 P.M. July 21, 2008.
Ortonville City Council Regular
Meeting Minutes, July 7, 2008 Page 7 of 7
City Clerk-Administrator Reports & Recommendations:
Note: Due to David Lang attending
Year 2 of the Certified Municipal Clerks Institute this week, all items
will be updated at the July 21, 2008 Council meeting
ADJOURNMENT:
Motion by Anderson, second by Randleman
to adjourn at 8:05 P. M.
All in favor. 7-0. MCU.
APPROVED:
ATTEST:
__________________
______________________
Blair
Johnson
David A. Lang
Mayor
Clerk-Administrator
.
