ORTONVILLE CITY COUNCIL
MEETING MINUTES
REGULAR MEETING
DIALYSIS BUILDING
435 Eastvold Avenue, Ortonville, MN
Monday, August 4, 2008
7:00 P.M.
CALL TO
ORDER AND ROLL CALL:
Pro Tem
Mayor Nick Anderson called the Regular Meeting of the Ortonville City
Council to order at 7:03 P.M. Roll Call was taken with the following
Present: Pro Tem Mayor Nick Anderson, Craig Randleman, Steve Berkner, Mike
Dorry, Bob Meyer, John Cunningham. Absent: Blair Johnson. Staff Present:
City Administrator David Lang, Deputy Clerk Susan Lundell. Media Present:
Sue Kaercher-Blake (Ortonville Independent). Others Present: Elsie
Perrine, Marcy Stotesbery, Jason Mork, Howard Janssen, Norman Glewwe, Josh
Ripplinger, Gayle M. Robinson.
AGENDA
AMENDMENTS/APPROVAL:
Add:
9.e.
Water Rates
11.b.
Library Steps
12.d.
Recreational Fire Pits
Motion
by Dorry, second by Randleman to approve the
Agenda as amended.
All in
favor. 6-0. MCU (Motion Carried Unanimously)
CITY
ATTORNEY REPORTS & RECOMMENDATIONS:
3.a.
Second Reading: Ordinance 08-02: An Ordinance Amending Section
150.152(A)(1) Of The Code of Ordinances Increasing The Number Of Members
Of The Heritage Preservation Commission From Five To Seven Members
Resolution 08-060, Approving the Second Reading and Adopting Ordinance
08-02: An Ordinance Amending Section 150.152(A)(1) Of The Code of
Ordinances Increasing The Number Of Members Of The Heritage Preservation
Commission From Five To Seven Members.
Motion
by Cunningham, second by Meyer to adopt
Resolution 08-060, Approving the Second Reading and Adopting Ordinance
08-02: An Ordinance Amending Section 150.152(A)(1) Of The Code of
Ordinances Increasing The Number Of Members Of The Heritage Preservation
Commission From Five To Seven Members.
Roll
Call: All in favor 6-0. MCU.
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS:
6.a.
Big Stone County – City of Ortonville Space Needs Study – Norm Glewwe
& Josh Ripplinger of Wold Architects.
Norman
Glewwe and Josh Ripplinger of Wold Architects presented a Draft of the Big
Stone County and the City of Ortonville Facilities Needs Study. The Master
Plan focuses on providing the County and the City a tool for making
decisions regarding the building of new facilities and/or the reuse of the
existing facilities.
Ortonville Council Regular Meeting August 4,
2008 Page 2 of 5
RECOGNITIONS (Cont.)
It also
addresses the possibility of joint-use facilities by the two governments
thus providing residents with the most convenient, safe, efficient and
cost effective services.
The
Master Plan took into account staff projections, space need projections,
functional analysis, and cost estimates.
It was
estimated that the City portion would be just under $2M for the fire
station and about $2M for the government center portion. Price per S.F.
$199-$209 for the Fire Hall; $206-$218 for the Government Center and
remodeling costs are approximately $56 S.F.
Howard
Janssen, Big Stone County Commissioner, stated there are 5,800 residents
in the County and financing is estimated to be 4.5% over 40 years. He is
looking to have a referendum vote of approval from the citizens. Council
Member Cunningham asked what the next step was. Wold Architects will be
meeting with County officials tomorrow and will contact the City with
their findings from that meeting. A joint meeting between the City and the
County would be in order.
CITIZENS
TO BE HEARD:
7.a.
There were no citizens to be heard.
CONSENT AGENDA:
8.a.
Approve Expenditures
8.b.
Approve Approve Minutes per Separate List
8.c.
Approve Use of Former Ottertail Power Property at the Foot of the Lake for
the Big Stone Cruisers Car Club - August 16, 2008
Motion
by Berkner, second by Cunningham to remove
items 8.a.Expenditures and 8.b. Minutes from the Consent Agenda and to
approve the Use of the former Ottertail Power Property at the Foot of the
Lake for the Big Stone Cruisers Car Club – August 16, 2008.
All in
favor. 6-0. MCU.
Motion
by Cunningham, second by Randleman to approve
the expenditures.
5-0-1. Abstain Berkner. MC.
Motion
by Dorry, second by Berkner to move the
minutes to the August 18, 2008 Council Meeting.
All in
favor. 6-0. MCU.
RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:
9.a.
Utility Committee Recommendation: To Defer Consideration of an
Additional $2.00/Month Increase in the Sewer Connection Fee Until the 2009
Budget Preparation Cycle. No action taken.
9.b.
Utility Committee Recommendation: Discussion: To Consider Combining
the Utility Committee and the Street Committee Into a Single
Infrastructure Committee
Discussion and questions followed.
Ortonville
Council Regular Meeting August 4,
2008 Page 3 of 5
RECOMMENDATIONS (cont.)
9.b.
Utility Committee Recommendation:
Nick
asked for this item to be on the Agenda for discussion. He is in favor of
a consolidated Infrastructure Committee as their work overlaps. Cunningham
would like to review all the Committee structures when all the Council
Members are present.
9.c.
Personnel Committee Recommendation: To Recommend a 2.3% Across the
Board Increase For the 2009 Wage Schedule. Anderson would like to have the
department heads turn in their budgets with no COLA and with the 2.3%
COLA. Anderson also suggested waiting until the Budget Cycle to see what
the true costs of the increase would be to the City.
Motion
by Anderson, second by Randleman to defer the
recommended 2.3% pay increase issue to a September City Council Meeting.
Upon
Roll Call Vote, the following voted Aye: Berkner, Randleman, Anderson,
Dorry, Meyer. Nay: Cunningham. 5-1. MC.
9.d.
Personnel Committee Recommendation: To Recommend a 15% Increase in the
Amount of Health Insurance Premium Monthly Payment, From $504/Month to
$580/Month Effective January 1, 2009.
Motion
by Anderson, second by Berkner to defer the
recommended 15% increase in the monthly health insurance premium from
$504/Month to $580/Month to a September Council Meeting.
Upon Roll Call Vote the following
voted Aye: Berkner, Randleman, Anderson, Dorry. Nay:
Meyer and Cunningham.
4-2. MC.
The Council would like to discuss at a future meeting the makeup of the
Personnel Committee.
9.e.
Water Rates for Big Stone City. Cunningham reported that the Utility
Committee is frustrated with the Big Stone City Council because of its
refusal to pay an overdue $45,000 water bill to the City of Ortonville.
Big Stone City officials feel the bill is too high and the City of
Ortonville does not operate its water production facility efficiently.
Cunningham is open to suggestions of how to resolve this problem. He
stated we need to figure out what it costs to produce the water and both
cities need to pay for water. Cunningham stated that Big Stone City has
gotten bills for less than what it costs to produce the water furnished
them. This matter was Tabled.
UNFINISHED BUSINESS:
11.a.
Approve Acquisition of a Portion of Outlot 184, Part of Government Lots 2
and 3 and the East Half of the Southwest Quarter of Section 9, Township
121 North, Range 46 West, Big Stone County Minnesota - $27,127.00
An
Appraisal was reviewed. Nick Anderson provided an explanation for how the
property was appraised and the history behind the ownership of the
property.
Ortonville Council Regular Meeting August 4,
2008 Page 4 of 5
UNFINISHED BUSINESS: (cont.)
11.a.
Approve Acquisition of a Portion of Outlot 184, Part of Government Lots 2
and 3 and the East Half of the Southwest Quarter of Section 9, Township
121 North, Range 46 West, Big Stone County Minnesota - $27,127.00 (cont.)
Motion
by Cunningham, second by Randleman to
Approve a Resolution for Acquisition of a Portion of Outlot 184,
Part of Government Lots 2 and 3 and the East Half of the Southwest Quarter
of Section 9, Township 121 North, Range 46 West, Big Stone County
Minnesota - $27,127.00. Discussion and questions followed
regarding where the funding to purchase this property was coming from.
Upon
Roll Call Vote, the following voted Aye: Randleman, Cunningham, Anderson.
Nay:
Berkner, Meyer, Dorry.
3-3.
Motion died.
11.b.
Library Steps. Meyer expressed concern that the City may lose its $5,000
grant for new library steps due to the delay in getting bids for the
project. Clerk-Administrator Lang reported that an extension for the
completion of the steps was granted. He stated that he is waiting for 2
bids to come in but the contractors are busy at this time of year. Meyer
stated the bids should have been procured in March and the project should
be complete. Lang reported that he is expecting bids this month.
NEW
BUSINESS:
12.a.
Approve 2008 Election Judges per Memo In Packet
Motion by Randleman, second by Meyer
to appoint the following as Election Judges Kim Sykora –
Head Judge,Susan Christenson, Diane Cornelisen, Genevive Davis, Robert
Dybvig, Frances Fridgen, LaVon Gerber, Char Grossman,
Marylin Jurgens, Susan
Lundell, Deanna Prior, Mel Reinke, Ethel Swenson, Gloria Throndrud, Audrey
Trump.
All in favor. 6-0. MCU.
12.b. Call for Public Hearing on 2009 Capital Program 5:00
PM Tuesday, August 12, 2008 at the City Meeting Room, 315 Madison Avenue.
Motion
by Berkner, second by Randleman to Call for Public Hearing on 2009 Capital
Program 5:00 PM Tuesday, August 12, 2008 at the City Meeting Room, 315
Madison Avenue.
All in
favor. 6-0.MCU.
12.c.
Resolution: Approve Creation of a Joint Powers Board to Implement the
Airport Rezoning
Resolution 08-061, Approving Creation of a Joint Powers Board to Implement
the Airport Rezoning .
Motion
by Cunningham, second by Dorry to adopt
Resolution 08-061, Approving Creation of a Joint Powers Board to Implement
the Airport Rezoning. Discussion: David will work with the Engineer and
the League to create a Joint Airport Zoning Board.
Upon
Roll Call Vote the following voted Aye: Berkner, Randleman, Cunningham,
Anderson, Dorry, Meyer.
All in
Favor. 6-0. MCU.
Ortonville
Council Regular Meeting August 4,
2008 Page 5 of 5
NEW
BUSINESS: (cont.)
12.d.
Recreational fire pit problems. People are burning old lumber and other
materials in fire pits. Recreational fire pits should be attended at all
times and should be strictly recreational. The City Attorney and Police
Chief will be contacted to see if there could be a permit issued for
recreational burning. No permit is required at this time.
CITY
CLERK-ADMINISTRATOR REPORTS & RECOMMENDATIONS:
13.a.
Update: Small Cities Development Grant Program
13.b.
Update: Upper MN River Regional Park Improvement Project Grant
13.c.
Update: Ortonville & Big Stone County Housing Study
13.d.
Update: MN Housing Finance Agency 2008 MN Cities Participation Program
Grant
13.e.
Update: Planning Commission Blog Web Site
13.f.
Government Center Space Needs Survey
13.g.
Update: Library Steps Replacement
13.h.
Update: Wellhead Protection Plan – Phase II
13.i.
Center for Small Towns Grant Application
13.j.
Southwest MN Initiative Foundation Loan Programs Meetings
13.k.
Update: Airport Rezoning – Joint Powers Agreement
13.l.
Update: RFP For Columbian Hotel, Odd Fellows Building & Too Mad Corner
13.m.
Ortonville Area Health Services Bond Funding & Timeline
13.n.
Public Hearing: Sale of Two EDA Lots 08-06-08
13.o.
Election Judge Selection and Training
13.p. 2009
Budget Preparation Process
13.q.
Public Safety Communications Meeting 08-19-08
13.r. WAPA
Public Information & Comment Forum – Firm Power Rate Adjustment 09-10-08
13.s.
Wholesale Water Rate Adjustment From $3.79/1,000 gallons to $4.06/1,000
gallons
13.t. Big
Stone II Air Quality Permit – South Dakota Board of Minerals and the
Environment
13.u.
Electronic Copy of Accounts Payable Expenditures Report
13.v.
General Fund Balance Improvement 2002 Through 2007. David was asked for
current balances.
ADJOURNMENT:
Motion
by Dorry, second by Berkner to adjourn at 8:30 P. M.
All in
favor. 7-0. MCU.
APPROVED:
ATTEST:
_____________________
______________________
Blair
Johnson David
A. Lang
Mayor
Clerk-Administrator
