ORTONVILLE CITY COUNCIL MEETING MINUTES

REGULAR MEETING

DIALYSIS BUILDING

345 Eastvold Avenue, Ortonville, MN

Monday, August 18, 2008

7:00 P.M.

CALL TO ORDER AND ROLL CALL:

Mayor Blair Johnson called the Regular Meeting of the Ortonville City Council to order at 7:00 P.M. Roll Call was taken with the following Present: Mayor Blair Johnson, Craig Randleman, Steve Berkner, Mike Dorry, Bob Meyer, John Cunningham, Nick Anderson. Staff Present: City Administrator David Lang, Deputy Clerk Susan Lundell, City Attorney, Craig Ash. Media Present: Mike Swenson (Ortonville Independent). Others Present: OAHS Administrator, Rich Ash, Marcy Stotesbery, and other interested citizens.

AGENDA AMENDMENTS/APPROVAL:

Add:

11.c. Proposed Street and Utility Committee Merger Workshop

11.d. Assessment Policy Workshop

Motion by Dorry, second by Randleman to approve the Agenda as amended.

All in favor. 7-0. MCU (Motion Carried Unanimously)

CITY ATTORNEY REPORTS & RECOMMENDATIONS:

3.a. Resolution to Appoint Two Representatives to a Joint Powers Board to Implement the Airport Rezoning.

Resolution 08-062, Approving Appointment of Scott Simonitch and Steve Berkner to a Joint Powers Board to Implement the Airport Rezoning.

Motion by Cunningham, second by Anderson to approve Resolution 08-062, Approving Appointment of Scott Simonitch and Steve Berkner to a Joint Powers Board to Implement the Airport Rezoning.

Roll Call: Aye: Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None. Abstain: Berkner.

6-0-1. Motion Carried.

3.b. Resolution to Approve AIA Contract Format for OAHS Hospital Rebuild

Resolution 08-063, Approval of AIA Contract Format for OAHS Hospital Rebuild Project and to Authorize the Mayor to Sign said Contracts as needed.

Motion by Randleman, second by Meyer, to adopt Resolution 08-063 approving AIA Contract Format for all contracts related to the OAHS Hospital rebuild project and to authorize the Mayor to sign said contracts as needed.

Roll Call: Aye: Berkner, Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.

All in favor. 7-0. MCU.

Ortonville City Council Regular Meeting Minutes August 18, 2008 Page 2 of 5

CITY ATTORNEY REPORTS & RECOMMENDATIONS: (cont.)

3.c. Approval of Paying Agent Contract Agreement for OAHS Hospital Rebuild

Resolution 08-064, Approval of Paying Agent Contract Agreement for OAHS Hospital Rebuild Project and Authorizing the Mayor to Sign said Contracts as needed.

Motion by Dorry, second by Cunningham, to adopt Resolution 08-064, Approving Paying Agent Contract Agreement for OAHS Hospital Rebuild Project and authorizing the Mayor to sign said contracts as needed.

Roll Call: Aye: Berkner, Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.

All in favor. 7-0. MCU.

CONSENT AGENDA:

Motion by Cunningham, second by Randleman to remove 8.a. Expenditures from the Consent Agenda.

All in favor. 7-0. MCU.

Dorry stated that it is overwhelming to receive so many minutes in one packet. He was concerned about the 2 part-time Clerk/Finance Officer positions created on May 19, 2008. On May 25, only one was hired. He asked to see the Resolution where the City hired Char Grossman as a part-time Clerk/Finance Officer.

8.a. Approve Expenditures

8.d. Approve Minutes per Separate List

8.e. Approve Minutes of City Council Workshop Meeting August 4, 2008

8.f. Approve Minutes of City Council Special Meeting August 4, 2008

8.g. Approve Minutes of City Council Regular Meeting August 4, 2008

8.h. Approve Minutes of City Council Special Meeting August 12, 2008

8.i. Approve Big Stone Lake Area Ducks Unlimited Gambling Permit Application-Matador Supper Club-10-10-08

Motion by Anderson, second by Randleman, to approve the Consent Agenda and the Expenditures (8.a.) as presented.

Roll Call: Aye: Anderson, Berkner, Cunningham, Johnson, Meyer and Randleman. Nay: Dorry. 6-1. Motion Carried.

Recommendations of Citizen Boards, Committees and Commissions

9.a. Library Committee Recommendation: Appoint Jeanette Felton to Library Board

Motion by Randleman, second by Meyer to appoint Jeanette Felton to the Library Board.

All in favor. 7-0. MCU.

Council Member Dorry asked that Resolutions, in their full form, be presented at the Council meetings for approval. He stated that that was a past practice and should be reinstated.

9.b. Street Committee Recommendation: Resolution for Acquisition of a used 1992 Ford L-8000 Truck-$14,500 plus tax and license.

Resolution 08-065, Approving Acquisition of a used 1992 Ford L-8000 Truck-$14,500 plus tax and license.

Motion by Anderson, second by Dorry, to adopt Resolution 08-065, Approving Acquisition of a used 1992 Ford L-8000 Truck-$14,500 plus tax and license.

All in favor. 7-0. MCU.

Ortonville City Council Regular Meeting Minutes August 18, 2008 Page 3 of 5

Recommendations of Citizen Boards, Committees and Comm: (cONT.)

9.c. Utility Committee Recommendation: Remove Drinking Water Fountain at Second Street NW

Motion by Meyer, second by Cunningham to remove the Drinking Water Fountain at Second Street NW due to liability concerns regarding maintenance and cleanliness.

All in favor. 7-0. MCU.

UNFINISHED BUSINESS:

11.a. Approve Acquisition of a Portion of Outlot 184, Part of Government Lots 2 and 3 and the East Half of the Southwest Quarter of Section 9, Township 121 North, Range 46 West, Big Stone County Minnesota - $27,127.00

Discussion: This purchase was tabled from the last meeting until it was determined what fund the money was coming from to pay for this Outlot. Clerk-Administrator Lang reported the money would come from the Park Department’s Capital Reserves Fund, which has a balance of $33,800.

Resolution 08-066, Approving Acquisition of a Portion of Outlot 184, Part of Government Lots 2 and 3 and the East Half of the Southwest Quarter of Section 9, Township 121 North, Range 46 West, Big Stone County Minnesota - $27,127.00

Motion by Cunningham, second by Randleman, to adopt Resolution 08-066, Approving Acquisition of a Portion of Outlot 184, Part of Government Lots 2 and 3 and the East Half of the Southwest Quarter of Section 9, Township 121 North, Range 46 West, Big Stone County Minnesota - $27,127.00.

Roll Call: Aye: Berkner, Cunningham, Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.

All in favor. 7-0. MCU.

11.b. Adjusted Wholesale Water Rate $4.06/1000 Gallons-Big Stone City Reply

Discussion: This rate has been approved at an earlier meeting and it was found that Big Stone City accepted the rate under protest. No action taken.

11.c. Proposed Street and Utility Committee Merger.

Clerk-Administrator Lang was asked to schedule a Workshop to address the issue of whether or not to combine the Street Committee and the Utility Committee.

11.d. Assessment Policy Workshop.

There is an assessment policy contained in the City Charter. A Workshop will be scheduled to look at the Assessment Policy and a Workshop will be scheduled to discuss Bonding. Mayor Johnson stated that the budget committee will review the assessment policy and the bonding issue during the 2009 budgeting process.

NEW BUSINESS:

12.a. Refer to Utility Committee-Adoption of State Conservation Rate Structure

Motion by Randleman, second by Cunningham to refer to the utility committee the proposed Adoption of the State Conservation Rate Structure.

All in favor. 7-0. MCU.

12.b. Approve MN Energy Assistance Program Vendor Agreement-FFY 2009

Motion by Berkner, second by Anderson to approve the Minnesota Energy Assistance Program Vendor Agreement FFY 2008 as submitted by the Prairie Five Community Action Council, Inc.

All in favor. 7-0. MCU.

Ortonville City Council Regular Meeting Minutes August 18, 2008 Page 4 of 5

NEW BUSINESS: (cont.)

12.c. Resolution Approving Conveyance of Tax Forfeited Property, Parcel #22-1434-000, Lot 3A of Outlot 32 to the City of Ortonville for Public Use

Discussion: The Council felt that the property was too small to be of any value to the City. The land will go for public auction.

By Consensus of the Council, it is approved that Parcel # 22-1434-000, Lot 3A of Outlot 32 for public auction or auction to adjacent owners.

12.d. Reschedule City Council First Regular Meeting to 7:00 PM on Tuesday, September 2, 2008 due to the Labor Day Holiday

Motion by Anderson, second by Randleman to reschedule the City Council first Regular Meeting to 7:00 P.M. on Tuesday, September 2, 2008 due to the Labor Day Holiday.

All in favor. 7-0. MCU.

12.e. Schedule Budget Committee Meeting

The Council called for a Budget Committee Meeting on Tuesday, August 26^th at 4:00 P. M. at the Armory.

12.f. Equipment Sharing With Big Stone City, South Dakota

Discussion: There was confusion as to whether or not the City of Ortonville would bill Big Stone City for the use of the mosquito sprayer.

Motion by Cunningham, second by Berkner to forgo the charge to Big Stone City for the use of the City’s mosquito sprayer.

All in favor. 7-0. MCU.

City Clerk-Administrator Reports & Recommendations:

13.a. Update: Small Cities Development Grant Program

13.b. Update: Upper MN River Regional Park Improvement Project Grant

13.c. Update: Ortonville & Big Stone County Housing Study-RFP

13.d. Update: MN Housing Finance Agency 2008 MN Cities Participation Program Grant

13.e. Update: Planning Commission Blog Web Site

13.f. League of MN Cities Summits-1:00 P.M. to 4:00 P.M. Various Locations & Dates

13.g. Update: Library Steps Replacement-Extension of Completion Date to 11-01-08

13.h. Update: Wellhead Protection Plan – Phase II

13.i. IRS Mileage Rate – 58.5 cents from July 1-December 31, 2008

13.j. Southwest MN Initiative Foundation Loan Programs Meetings-Montevideo-8-26

13.k. Update: Airport Rezoning – Joint Powers Agreement

13.l. Update: Request For Proposal For Columbian Hotel, Odd Fellows Building & Too Mad Corner-Completed 8-15-08

13.m. HVAC Bid Clarification

13.n. Willmar Rice Memorial Hospital-Financial Status Newspaper Article

13.o. Election Judge Selection and Training

13.p. 2009 Budget Preparation Process

13.q. Public Safety Communications Meeting 08-19-08

13.r. WAPA Public Information & Comment Forum – Firm Power Rate Adjustment 09-10-08

13.s. Wholesale Water Rate Adjustment From $3.79/1,000 gallons to $4.06/1,000 gallons

13.t. City of Ortonville Hosting Municipal Clerks & Finance Officers Assn Meeting 9-19-08

13.u. PFA-Clean Water and Drinking Water Intended Use Plans-2009

Ortonville City Council Regular Meeting Minutes August 18, 2008 Page 5 of 5

City Clerk-Administrator Reports & Recommendations:

13.v. General Fund Balance Improvement 2002 Through 2007

13.w. MRES/CMMPA Agreement Reached

13.x. MN Public Facilities Authority- Pay Request #2

Mayor Johnson recessed the meeting for a Closed Executive Session at 8:14 P.M.

EXECUTIVE SESSION:

A closed Executive Session was held to consider the City Clerk-Administrator’s job performance. The session began at 8:15 P.M. and ended at 9:45 P.M.

Adjournment:

The Council adjourned the meeting by Consensus at 9:46 P.M.

APPROVE: ATTEST:

____________________ ___________________________

Blair Johnson David A. Lang

Mayor Clerk-Administrator