ORTONVILLE CITY COUNCIL
MEETING MINUTES
REGULAR MEETING
DIALYSIS BUILDING
345 Eastvold Avenue, Ortonville, MN
Tuesday, September 2, 2008
7:00 P.M.
CALL TO
ORDER AND ROLL CALL:
Mayor Blair
Johnson called the Regular Meeting of the Ortonville City Council to order
at 7:00 P.M. Roll Call was taken with the following Present: Mayor Blair
Johnson, Craig Randleman, Mike Dorry, Bob Meyer, John Cunningham, Nick
Anderson. Absent: Steve Berkner. Staff Present: Clerk-Administrator David
Lang, Deputy Clerk Susan Lundell. Media Present: Susan Kaercher Blake
(Ortonville Independent). Others Present: Jacki Anderson, Jan Nordick,
Darell McKinney, Vicki Oakes, Jay Larson, Trish Kellen, Nick Golden, Scott
Simonitch, Todd & Sara Verheul, Marcy Stotesbery, Alice Radermacher, Mary
Ann Ulrich and other interested citizens.
AGENDA
AMENDMENTS/APPROVAL:
Additional
Items:
11.b.
Automatic Meter Reading System
12.k.
Hiring Part-Time On-Call Assistant at Senior Center
Motion
by Randleman, second by Anderson to approve
the Agenda as amended.
All in
favor. 6-0. MCU (Motion Carried Unanimously)
CITY
ATTORNEY REPORTS & RECOMMENDATIONS:
3.a.
Clarification on the Need for Resolutions in their Final Form at Council
Meetings
City Attorney Craig Ash stated
according to the City Charter, Resolutions should be presented to the
Council in their final form to the extent possible at Council Meetings.
Clerk Administrator Lang reported that the Resolutions for this meeting
are in their complete form and are before the council.
PUBLIC HEARING:
5.a. Ortonville Comprehensive
Plan-City Attorney Craig Ash
Mayor Blair Johnson called a Public
Hearing to order at 7:05 P.M. This Public Hearing was scheduled to allow
the Public an opportunity to comment on the updated Comprehensive Plan.
Jacki Anderson of the Upper Minnesota Regional Development Commission made
a presentation summarizing the process used to complete an updated
Comprehensive Plan for the City. John Cunningham noted 25-30 people
participated in community meeting input sessions. The plan is being
updated from 2002. Craig Randleman reported that the Plan has been
featured on the city’s website and encouraged people to review it. This
plan addresses future plans for Land Use, Housing, Environmental Health,
Economic Development, Infrastructure, Recreation & Open Space.
Motion by Randleman, second by
Cunningham to close the Public Hearing at
7:15 P.M.
All in favor. 6-0. MCU.
Ortonville City Council Regular
Meeting Minutes September 2, 2008 Page 2 of 6
Mayor Blair Johnson called the
Regular Meeting to Order.
5.b. Resolution Approving Updated
Ortonville Comprehensive Plan
Resolution 08-067Approving
Updated Ortonville Comprehensive Plan
Motion by Anderson, second by
Cunningham to adopt Resolution 08-067
Approving the Updated Ortonville Comprehensive Plan.
Roll Call: Aye: Cunningham,
Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in Favor. 6-0. MCU.
RECOMMENDATIONS OF CITIZEN
BOARDS, COMMITTEES AND COMMISSIONS:
6.a.Big
Stone Hockey Association-Trish Kellen
Trish
Kellen of the Big Stone Hockey Association presented quotes for Ice Rink
warming house repairs, materials to fix the warming house roof and for new
interlocking floor mats. Trish was asked to get quotes from Jim & Sons
Lumber in Ortonville and to have the information ready for the council
packets by September 10th.
6.b.Resolution Approving Warming House and Zamboni Shed
Improvements-$1,727.40
6.c.Resolution Approving Purchase of Interlocking Floor Mats-$1,807.17
By
Consensus, both Resolutions were tabled until the next City Council
Meeting.
CITIZENS
TO BE HEARD:
7.a.
Central Park Restoration Request. Marcy
Stotesbery of the Central Park Restoration Committee (CPR) reported the
70-year old storm water system near Central Park is not functioning
properly and there are concerns regarding outflow that eventually reaches
the lake. The CPR group asked that funding for their improvement proposal
be submitted to the Budget Committee for review for the 2009 Budget.
Mayor
Johnson stated the Budget Committee has this information.
CONSENT
AGENDA:
Motion
by Anderson, second by Randleman
to approve the Consent Agenda with
8.b. and
8.c. removed.
8.a. Approve Expenditures
8.b. Approve Minutes of City
Council Regular Meeting August 18, 2008
Motion
by Cunningham, second by Randleman to add to
the August 18, 2008 minutes the failure of a motion to move
Clerk-Administrator up one salary step as of December 17, 2007. Motion
failed 4-3 and to amend the minutes to include information on the
Executive Session held at said meeting.
Dorry asked
the August 18, 2008 minutes not be approved until the Resolutions for the
meeting are submitted to the Council in their entirety. Dorry also asked
that two workshops be scheduled as discussed at the last meeting.
Roll
Call: Aye: Cunningham, Randleman, Johnson, Anderson. Nay: Dorry, Meyer.
4-2. MC.
8.c.
Approve Student Council Request for Use of 2nd Street for OHS
Homecoming Parade from Family Service Center to Minnwest Bank on Sept 26
at 1:30 P.M.
All in
favor. 6-0 MCU.
Ortonville City Council Regular
Meeting Minutes September 2, 2008 Page 3 of 6
CONSENT
AGENDA (cont.)
Motion
by Cunningham, second by Randleman to approve
the Student Council’s request for Use of 2nd St for OHS
Homecoming Parade from Family Service Center to Minnwest Bank on September
26 at 1:30 P. M. contingent upon MnDOT approval if needed.
All in
favor. 6-0. MCU.
RECOMMENDATIONS OF CITIZEN
BOARDS, COMMITTEES AND COMMISSIONS:
9.a.
Park Board Chair Recommendation: Approval of Appointment of Artie Arndt to
the Park Board
Motion
by Randleman, second by Anderson to appoint
Artie Arndt to the Park Board. Discussion and
questions followed.
All in
favor. 6-0. MCU.
Jan
Nordick offered to serve as a Park Board Member also.
Motion
by Cunningham, second by Dorry to appoint Jan
Nordick to the Park Board.
All in favor. 6-0. MCU.
UNFINISHED BUSINESS:
11.a. Hiring Part-Time Financial
Staff Clarification
Resolution Continuing the Employment of Char Grossman as Part-Time Finance
Officer at Grade 5, Step 10.
Resolution 08-068, Continuing the
Employment of Char Grossman as Part-Time Finance Officer at Grade 5, Step
10.
Motion by Anderson, second by Meyer
to adopt
Resolution 08-068, Continuing the Employment of Char Grossman as Part-Time
Finance Officer at Grade 5, Step 10.
Roll Call: Aye: Cunningham,
Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in Favor. 6-0. MCU.
11.b. Automatic Meter Reading
System Update
Dorry stated the automatic meter reading system is still not up and
running at full capacity and asked what the delay was. Clerk-Administrator
Lang reported the system still has some glitches and a meeting with a
software official has been set up for September 16. A progress report will
be given at the first meeting in October.
New Business:
12.a.
Resolution Approving Change of Location of Ortonville City Council
Meetings from 435 Eastvold Avenue to 315 Madison Avenue Effective 09-08-08
Council
Members asked for deeper tables and nameplates for their new council
meeting area.
Resolution 08-069, Approving Change of Location of Ortonville City Council
Meetings from 435 Eastvold Avenue to 315 Madison Avenue Effective
09-08-08.
Ortonville
City Council Regular Meeting Minutes September 2, 2008 Page 4 of
6
Motion
by Cunningham, second by Randleman to approve
Resolution 08-069, Approving Change of Location of
Ortonville City Council Meetings from 435 Eastvold Avenue to 315 Madison
Avenue Effective 09-08-08.
Roll Call: Aye: Cunningham,
Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in
Favor. 6-0. MCU.
NEW
BUSINESS (cont.)
12.b.
Effective Date of Contract Amendment–Todd Verheul, Airport Maintenance
Manager
Airport
Manager Todd Verheul stated he wanted his request for a contract amendment
to be retroactive to this year so he could get reimbursed for numerous
hours of work regarding the air show and other additional activities.
Motion
by Dorry, second by Meyer to approve a
contract amendment retroactive to this year and approve extra hours for
Airport Manager, Todd Verheul to reimburse him for work on this year’s air
show.
All in
favor. 6-0. MCU.
12.c.
Resolution Approving Tyler Technologies Contract for Online Courses in
Financial Administration-$750 Annual Fee
Resolution 08-070, Approving Tyler Technologies Contract for Online
Courses in Financial Administration-$750 Annual Fee
Motion
by Randleman, second by Cunningham to adopt
Resolution 08-070 , Approving Tyler
Technologies Contract for Online Courses in Financial Administration-$750
Annual Fee
Discussion and questions followed. Dorry asked that Clerk Administrator
Lang keep records of what courses each employee takes. Anderson told Lang
to also make up a training folder for each employee as they complete the
courses. Anderson and Cunningham asked Lang to create time slots for each
employee to work on the courses. Lang agreed to do so and will monitor the
progress.
Roll Call: Aye: Cunningham,
Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in
Favor. 6-0. MCU.
12.d.
Resolution Approving Tyler Technologies Contract for Data Disaster
Recovery Annual Fee-$1,500
Resolution 08-071, Approving Tyler Technologies Contract for Data Disaster
Recovery Annual Fee-$1,500
Motion
by Anderson, second by Randleman to adopt
Resolution 08-071, Approving Tyler Technologies Contract for Data Disaster
Recovery Annual Fee-$1,500
Roll Call: Aye: Cunningham,
Randleman, Johnson, Dorry, Meyer, Anderson. Nay: None.
All in
Favor. 6-0. MCU.
12.e.
Set Truth in Taxation Hearing Dates
Motion
by Anderson, second by Johnson to set the Truth in Taxation Hearing Date
for December 1, 2008
All in
favor. 6-0. MCU.
Ortonville
City Council Regular Meeting Minutes September 2, 2008 Page 5 of
6
12.f.
League of MN Cities Regional Meeting-10-09-08 in Wheaton
Anyone
wishing to attend should contact Clerk-Administrator Lang
12.g.
Municipal Clerks & Finance Officers Assoc Region 3 Meeting 09-19-08 –
Topic: Land Use-Council Members may attend and
welcome attendees
12.h.
Consider Retroactive Pay for City Clerk-Administrator As EDA
Director-December 17, 2007 to May 1, 2008
Resolution: Approving Retroactive Pay for City Clerk-Administrator As EDA
Director-December 17, 2007 to May 1, 2008
No
action taken. Motion died.
12.i.
Establish City Clerk-Administrator-EDA Director Salary Effective May 1,
2008
Resolution 08-072, Approving Establishment of City Clerk-Administrator-EDA
Director Salary at Step 10 Effective May 1, 2008
Motion
by Cunningham, second by Johnson to adopt
Resolution 08-072, Approving Establishment of City Clerk-Administrator-EDA
Director Salary at Step 10 Effective May
1, 2008.
An
Evaluation was conducted August 18, 2008 at an Executive Session where a
score of 6.02 was awarded to City Clerk-Administrator-EDA Director Lang.
This score meets expectations. Mayor Johnson stated Lang should go from
Step 8 to Step 10 retroactive to May 1. Johnson said that the rate that
Lang started at was too low to begin with. Cunningham stated other areas
are paying more for this position. Dorry stated “no one is worth 5 Steps
in one year.” He also stated “Char does all the budgeting.” Johnson
stated, “administrators delegate. That’s what they do.” Dorry felt that
they should have smooth sailing with an employee for quite some time
before giving a large wage increase. Anderson agreed and asked that the
current job descriptions be re-evaluated. He stated that the City’s wage
scale was obsolete. Randleman stated Lang started out too low on the pay
scale and “we need to look at what we are getting for the money, not where
he was hired.”
Roll
Call: Aye: Johnson, Cunningham, Anderson, Randleman. Nay: Dorry, Meyer.
4-2.
MC.
12.j.
Meeting with Big Stone County Commissioners-Space Needs Study-09-02-08
Sharing
space was discussed at this morning meeting.
12.k.
Hiring on-call part-time employee for the Community Center – Bob Meyer
Motion
by Meyer, second by Randleman to advertise
for an on-call part-time employee for the Community Center.
City Clerk-Administrator Reports & Recommendations:
13.a.
Update: Small Cities Development Grant Program-Working on Environmental
Piece
13.b.
Update: Upper MN River Regional Park Improvement Project
Grant-Trailhead-Comply with Grant Requirements. Finish in September.
13.c.
Update: Ortonville & Big Stone County Housing Study-Complete on 9-15
13.d.
Update: MN Housing Finance Agency 2008 MN Cities Participation Program
Grant
13.e.
Update: Planning Commission Blog Web Site-Vicki will work on it soon.
13.f.
League of MN Cities Summits-1:00 P.M. to 4:00 P.M. Various Locations &
Dates
Ortonville
City Council Regular Meeting Minutes September 2, 2008 Page 6 of
6
CITY CLERK-ADMINISTRATOR REPORTS &
RECOMMENDATIONS (cont.)
13.g.
Update: Library Steps Replacement-Will get estimates tomorrow.
13.h.
Western Area Power Admin-Public Information Forum 9-10-08 Sioux Falls
13.i. MN
Rural Water Assoc Water & Wastewater Technical Conf-March 3-5, 2009
13.j.
Southwest MN Initiative Foundation Seminar-Leading by Example-09-15-08
Marshall
13.k MRES-Annual
Assessment of the Power Factor-Tom Dew and David Lang Reviewing.
13.l.
Update: RFP For Columbian Hotel, Odd Fellows Bldg & Too Mad Corner
13.m.
Central Park Improvements Costs
13.n. BAM
Bike Rack Placement in City Park-Donated to the City.
13.o.
Election Judge Selection and Training
13.p. 2009
Budget Preparation Process
13.q. 2008
Rental Fees-Part of Budget Process.
13.r. WAPA
Public Information & Comment Forum – Firm Power Rate Adjustment 9-10-08
13.s. MN
Development Conference-September 24-25, 2008, Brooklyn Park, MN
13.t. City
of Ortonville Hosting Municipal Clerks & Finance Officers Assn Meeting
9-19-08
13.u. OAHS
Building Permit Fees-Rebuild
13.v. 2009
Capital Improvement Schedule-Budget
13.w.
Ortonville 15-Year Street Repair Plan-Budget
13.x.
Ortonville Long Term Debt Schedule-Budget
13.y. EDA
Site Plan-Lundell Property-Grad Student is needed and a new grant
application will have to be submitted.
ADJOURNMENT:
Motion
by Randleman, second by Cunningham to adjourn at 8:38 P. M.
All in
favor. 6-0. MCU.
APPROVED:
ATTEST:
_____________________
______________________
Blair
Johnson David
A. Lang
Mayor
Clerk-Administrator
