ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE, STATE OF MINNESOTA
REGULAR MEETING MINUTES
COUNCIL MEETING ROOM 315 MADISON AVENUE
MONDAY, SEPTEMBER 15, 2008
7:00 P.M.
CALL TO
ORDER AND ROLL CALL:
Mayor Blair
Johnson called the Regular Meeting of the Ortonville City Council to order
at 7:00 P.M. Roll Call was taken with the following Present: Mayor Blair
Johnson, Craig Randleman, Steve Berkner, Mike Dorry, Bob Meyer, John
Cunningham, Nick Anderson. Staff Present: City Administrator David Lang,
Deputy City Clerk Susan Lundell, Golf Course Manager Travis Strasser, City
Attorney, Craig Ash. Media Present: Mike Swenson (Ortonville
Independent). Others Present: Marcy Stotesbery, Elsie Perrine, Trish
Kellen, James Larson and other interested citizens.
AGENDA
AMENDMENTS/APPROVAL:
Add:
9.h.
Golf Course Front End Loader
11.c.
Course Air Fourth Addition Lot Sold to Mark Block
11.d.
Letter to Big Stone City
11.e.
Resolutions
12.d.
Jaycees Haunted House
12.e.
Ice Skating Rink
Motion
by Cunningham, second by Randleman to approve
the Agenda as amended.
All in
favor. 7-0. MCU. (Motion Carried Unanimously)
CITY
ATTORNEY REPORTS & RECOMMENDATIONS:
3.a.
Fire Pits and Open Burning: City Attorney
Craig Ash answered questions regarding the MN Fire Code regulating
recreational fire pits and open burning. He stated some cities have
Ordinances that are more restrictive than the MN Fire Code. Discussion and
questions followed.
CITIZENS
TO BE HEARD:
None.
CONSENT AGENDA:
Motion
by Dorry, second by Anderson to remove 8.a.
expenditures and 8.b. and 8.c. Minutes from the Consent Agenda and to
approve the bills as submitted.
6-0-1.
Berkner Abstained. MC.
8.a.
Approve Expenditures
8.b.
Approve Minutes of City Council Regular Meeting September 2, 2008
8.c.
Approve Minutes of City Council Special Meeting September 8, 2008
Ortonville City Council Meeting Minutes September 15,
2008 Page 2 of 5
Dorry
stated the minutes and resolutions needed to be signed by the Mayor and
Clerk-
Administrator as per the City Charter. Berkner expressed concern that he
was traveling
abroad when the 2009 budget and levy were adopted and
when the Clerk-Administrator’s salary increase was adopted. Mayor Johnson
explained that the budget and levy had to be submitted before September 15
so they could not wait for his return.
Motion
by Cunningham, second by Randleman to approve
the September 2,200/ and September 8, 2008 Meeting Minutes.
All in
favor. 7-0. MCU.
Recommendations of
Citizen Boards, Committees and Commissions:
9.a.
Border City Tax Committee Recommendation: Approve Resolution
Creating the Seed Capital Investment Program.
Motion
by Randleman, second by Anderson to Approve
Resolution 08-077, Approve Creating the Seed Capital Investment Program.
Mayor Johnson stated in order to keep the program viable for the future
the City needs to act now.
Roll
Call: Aye: Johnson, Anderson, Dorry, Meyer, Randleman, Cunningham,
Anderson. Nay: None.
All in
favor. 7-0. MCU.
9.b.
Street Committee Recommendation: Approve Stop Signs and Yield Sign
for OAHS/Methodist Church Parking Lot intersection on Roy Street.
Motion
by Berkner, second by Cunningham to install
stop signs and yield sign for OAHS/Methodist Church Parking Lot
intersection on Roy Street as per map provided.
All in
favor. 7-0. MCU.
9.c.
Street Committee Recommendation: Hospital signage at HWY
75/Stephens, and MN Street/Stephens Ave.
Motion
by Berkner, second by Meyer to install
Hospital signage at HWY 75/Stephens and MN Street/Stephens Avenue as per
map provided.
All in
favor. 7-0. MCU.
9.d.
Utility Committee Recommendation: Submit Change Order Invoice from
Ronglien Excavating, Inc. in the amount of $3,085.48 to OAHS for payment.
Motion
by Cunningham, second by Anderson to Submit
Change Order Invoice from Ronglien Excavating, Inc. in the amount of
$3,085.48 to OAHS for payment.
All in
favor. 7-0. MCU.
9.e.
Utility Committee Recommendation: Enter into an Access Agreement
with the MN Pollution Control Agency for proposed work to be conducted on
city property to install Geoprobes, collect soil and groundwater samples,
and complete additional geophysical probes.
Motion
by Anderson, second by Cunningham to enter
into an Access Agreement with the MN Pollution Control Agency for proposed
work to be conducted on city property to install Geoprobes, collect soil
and groundwater samples, and complete additional geophysical probes.
Discussion and questions followed.
All in
favor. 7-0. MCU.
Ortonville City Council Meeting Minutes September 15,
2008 Page 3 of 5
9.f.
Personnel Committee Recommendation: Adopt Resolution Approving 2.3%
Across
the Board Increase For the 2009 Wage Schedule.
Motion
by Meyer, second by Randleman to Adopt
Resolution 08-078, Approving 2.3% Across the Board Increase For the 2009
Wage Schedule.
Roll
Call: Aye: Johnson, Anderson, Dorry, Meyer, Randleman, Cunningham,
Anderson. Nay: None.
All in
favor. 7-0. MCU.
9.g.
Personnel Committee Recommendation: Adopt Resolution Approving 15%
Increase in the Amount of Health Insurance Premium Monthly Payment from
$504/Month to $580/Month Effective January 1, 2009.
Committee Member Strasser explained the process used to
determine how the 15% increase was calculated.
Motion
by Cunningham, second by Meyer to
Adopt Resolution 08-079, Approving 15% Increase
in the Amount of Health Insurance Premium Monthly Payment from $504/Month
to $580/Month Effective January 1, 2009.
Roll
Call: Aye: Johnson, Anderson, Dorry, Meyer, Randleman, Cunningham,
Anderson. Nay: None.
All in
favor. 7-0. MCU.
9.h.
Golf Board Recommendation: Resolution to Purchase a Tractor and Loader
for the Golf Course at State Bid Price - $25,851.00.
Motion
by Anderson, second by Randleman to adopt
Resolution 08-080, to Purchase a Tractor and Loader for the Golf Course at
State Bid Price - $25,851.00.
Roll
Call: Aye: Johnson, Anderson, Meyer, Randleman, Cunningham, Anderson. Nay:
Dorry.
6-1. MC.
REPORTS
FROM COUNCIL COMMITTEES:
10.a.
SW MN Initiative Foundation Seminar-Leading by Example-Mayor Blair Johnson
Mayor
Johnson reported on the meeting held in Marshall. The message was to work
forward and take risks. The national economy is not that bad with 3%
growth reported. Also it was reported that the Heartland would see an
increase in businesses moving to the area due to high costs on both
coasts.
UNFINISHED BUSINESS:
11.a.
Resolution Approving Warming House and Zamboni Shed Improvements-
$1,768.24.
Trish Kellen spoke on
behalf of the Big Stone Hockey Association and presented a bid from Jim &
Sons Lumber for roof repairs.
Motion
by Cunningham, second by Berkner to adopt
Resolution 08-081, Approving Warming
House and Zamboni Shed Improvements-$1,768.24.
Discussion and
questions followed.
Roll
Call: Aye: Johnson, Anderson, Dorry, Meyer, Randleman, Cunningham,
Anderson. Nay: None.
All in
favor. 7-0. MCU.
Ortonville
City Council Meeting Minutes September 15, 2008
Page 4 of 5
UNFINISHED BUSINESS: (cont.)
11.b.
Resolution Approving Purchase of Interlocking Floor Mats for Hockey
Program-$1,807.17.
It was
suggested to use conveyor belts for flooring but found to curl up after
time. This could cause a safety hazard. Trish stated the floor mats are
thicker and will hold up better.
Motion
by Anderson, second by Randleman to adopt
Resolution 08-082, Approving Purchase
of Interlocking Floor Mats for Hockey Program-$1,807.17.
Roll
Call: Aye: Johnson, Anderson, Dorry, Meyer, Randleman, Cunningham,
Anderson. Nay: None.
All in
favor. 7-0. MCU.
11.c.
Lots on the Golf Course sold to Mark Block. A
purchase agreement has been drafted.
11.d.
Letter to Big Stone City. Dorry asked if a
letter of apology had been sent to Big Stone City regarding the
misunderstanding of the use of city equipment/chemicals. Berkner stated
that the issue has been resolved with Big Stone City.
11.e.
Resolutions. Councilman Dorry reported he had
looked in the City’s Minute and Resolution Book and did not find completed
Resolutions back to April. He also expressed concern the Minutes and
Resolutions that are complete are not being signed by the Mayor and
Clerk-Administrator as provided for in the City’s Charter.
NEW
BUSINESS:
12.a.
Resolution Approving Sanford Health Network Agreement Amendment
The City Attorney and City Administrator will review the
contract before the next Council Meeting. Tabled by consenus.
12.b.
Resolution Approving 2008-09 Safety Management Contract with MMUA
Motion
by Dorry, second by Berkner to adopt
Resolution 08-083, Approving 2008-09
Safety Management Contract with MMUA.
Roll
Call: Aye: Johnson, Anderson, Dorry, Meyer, Randleman, Cunningham,
Anderson. Nay: None.
All in
favor. 7-0. MCU.
12.c.
Advisory Boards and Councilman’s Attendance & Participation
Mayor Johnson led the
discussion. Discussion and questions followed.
Motion by Berkner,
second by Randleman,
to set policy for city
commissions and committees as follows: A member missing three consecutive
scheduled meetings in a row may be replaced on that commission or
committee.
Clerk-Administrator
Lang was asked to put together a policy manual for the City.
All in
favor. 7-0. MCU.
12.d.
Jaycee Request to Use the Main Floor only of the Oddfellows Building for a
Halloween Haunted House.
Motion
by Johnson, second by Anderson
to approve the request by the Jaycees to use the Main Floor
only of the Oddfellows Building for a Halloween Haunted House contingent
upon approval by the Heritage Preservation Commission and that they
provide their own liability insurance for the event. Artie Arndt is the
contact.
All in
favor, 7-0. MCU.
Ortonville
City Council Meeting Minutes September 15, 2008
Page 5 of 5
NEW
BUSINESS: (cont.)
12.e.
Ice Skating Rink. Councilman Bob Meyer asked
about the possibility of charging the same fee structure for the skating
rink that is used for the swimming pool: A higher rate for non-residents.
Councilman Anderson stated the swimming pool is staffed and the ice rink
is not.
Motion
by Dorry, second by Berkner
to refer the issue to the Park Board.
All in
favor. 7-0. MCU.
12.f.
Complaint Regarding Parents Watching Children Swim Paying an Entrance Fee
at the Pool.
Councilman
Randleman asked that the issue be referred to the Park Board for
discussion.
Motion
by Randleman, second by Meyer to refer a
complaint regarding parents watching children swim paying an entrance fee
at the pool to the Park Board.
All in
favor. 7-0. MCU.
City Clerk-Administrator
Reports & Recommendations:
13.a.
Update: Small Cities Development Grant Program
13.b.
Update: Upper MN River Regional Park Improvement Project Grant-Bonded in
Budget
13.c.
Update: Ortonville & Big Stone County Housing Study
13.d.
League of MN Cities Regional Meeting 10-09-08 in Wheaton-3 Registered
13.e.
Update: Planning Commission Blog Web Site-Near Completion
13.f. MRES
Demand Side Technology Workshop 09-24-08-Tom Dew Attending
13.g.
Update: Library Steps Replacement-No Contractor at this Time
13.h. OSHA
Safety Assistance Program-See League Insert
13.i. Piper
Jaffray On-Site Visit-September 22
13.j.
Ortonville Human Resource Consulting-Proposal by October 6
13.k.
Update: RFP For Columbian Hotel, Odd Fellows Bldg & Too Mad Corner-2
Inquiries
13.l.
Central Park Improvements Costs-Included in Capital Budget-Raising
Matching Funds
13.m.
Airport CIP Meeting with MNDOT- 9:00 A.M. September 16-Willmar
13.n. MN
Development Conference-September 24-25, 2008, Brooklyn Park, MN
13.o. City
of Ortonville Hosts Municipal Clerks & Finance Offcrs Assn Mtg 9-19-08
13.p. EDA
Site Plan-Lundell Property-Applying for Graduate Student Intern
Adjournment:
Motion
by Cunningham, second by Meyer to adjourn the meeting at 8:10 P.M.
APPROVE:
ATTEST:
____________________
___________________________
Blair
Johnson David A.
Lang
Mayor
Clerk-Administrator
