ORTONVILLE CITY COUNCIL
COUNTY OF BIG STONE,
STATE OF MINNESOTA
REGULAR MEETING MINUTES
CITY OFFICE MEETING ROOM
315 Madison Avenue, Ortonville, MN
Monday, October 20, 2008
7:00 P.M.
Call to Order and Roll Call:
Mayor Blair Johnson called the Regular Meeting of the
Ortonville City Council to order at 7:00 P.M. Roll Call was taken with
the following Present: Mayor Blair Johnson, Craig Randleman, Steve
Berkner, Mike Dorry, John Cunningham, Bob Meyer, Nick Anderson. Staff
Present: City Administrator David Lang, Deputy City Clerk Susan Lundell,
City Attorney Craig Ash. Media Present: Mike Swenson (Ortonville
Independent). Others Present: OAHS Administrator Rick Ash, Marcy
Stotesbery, Tom Dew, Jim Enga, Hasslen Construction Representatives Brent
Hasslen and Curtis Bailey.
AGENDA
AMENDMENTS/APPROVAL:
Add Item
11.d. Recycling
Add Item
12.e. Building Committee
Motion
by Randleman, second by Berkner to approve
the Agenda as amended.
All in
favor. 7-0. MCU (Motion Carried Unanimously)
City Attorney Reports & Recommendations:
3.a.Update: Master Agreement with Ulteig Engineers
City
Attorney Craig Ash stated he is reviewing and making revisions to a Master
Agreement for Engineering Services with Ulteig Engineers. A revised
version will be presented at the November 3rd Council Meeting
for review.
3.b.Update: Shore and Bluff Impact Zones
Ash also
reported on Shore and Bluff Impact Zones and will meet with the Park Board
for follow-up.
Consent Agenda:
Motion
by Berkner, second by Randleman to approve the
Consent Agenda with 8.a. Expenditures and 8.c. October 6, Regular Meeting
Minutes removed.
8.a.
Approve Expenditures
8.b.
Approve Minutes of City Council Special Meeting October 6, 2008
8.c.
Approve Minutes of City Council Regular Meeting October 6, 2008
8.d.
Approve Minutes of City Council Special Meeting October 8, 2008
8.e.
Approve Lease for Lawful Gambling Activity-Let’s Go Fishing Agreement with
Hilltop Video for Pulltabs & Tipboards
8.f.
Approve Pioneerland Library System Agreement Amendment and Authorize the
Mayor to Sign the Agreement
8.g.
Approve Cooperative Purchasing Agreement with State of MN Materials
Management Division.
Ortonville City Council Regular Meeting Minutes October 20,
2008 Page 2 of 6
Consent Agenda: (cont.)
8.h.
Approval of 2009 Mealsite Facility Contract with Prairie Five Community
Action Council, Inc.
All in
favor. 7-0. MCU.
Motion
by Cunningham, second by Nick Anderson to
approve the Expenditures.
6-0-1.
Berkner abstained. MC.
Minutes of City Council Regular Meeting October 6, 2008
Motion
by Dorry, second by Berkner to table the
approval of the October 6, 2008 regular meeting minutes until the
Resolutions can be reviewed.
All in
Favor. 7-0. Motion Carried.
Recommendations of Citizen
Boards, Committees and Commissions:
9.a. Golf Board Committee Recommendation: To Allow Members
to pay their Golf Membership Fees in 4 monthly Payments starting with
January 15 and ending on April 15.
Discussion and questions
followed. Clerk Administrator Lang expressed concern regarding extra work
in handling the multiple payments and suggested the Golf Course reimburse
the City for additional staff time. Council Member Randleman suggested
transferring the responsibility for the collection of the membership fees
directly to the Golf Course. Berkner asked that the City Office offer
credit card and debit card services for the convenience of the customers
for payment of Golf Course memberships along with utility bills.
Motion by Cunningham, second by Anderson
to allow members to pay their Golf
Membership Fees in 4 monthly installments starting January 15, 2009 and
ending on April 15, 2009.
All in favor. 7-0. MCU.
9.b. Health Board Committee Recommendation: Resolution
Approving Change Proposal Request No. 1, $18,767.00; Change Proposal
Request No. 2, $3,085.48; Change Proposal Request No. 3, $226,860.00;
Temporary Air Handler Unit Pricing, $23,000.00; Soils Corrections for New
Parking Lot Pricing, $9,942.61.
Resolution 08-089, Resolution Approving Change Proposal
Request No. 1, $18,767.00; Change Proposal Request No. 2, $3,085.48;
Change Proposal Request No. 3, $226,860.00; Temporary Air Handler Unit
Pricing, $23,000.00; Soils Corrections for New Parking Lot Pricing,
$9,942.61.
Motion by Randleman, second by Cunningham
to adopt
Resolution 08-089, Approving Change
Proposal Request No. 1, $18,767.00; Change Proposal Request No. 2,
$3,085.48; Change Proposal Request No. 3, $226,860.00; Temporary Air
Handler Unit Pricing, $23,000.00; Soils Corrections for New Parking Lot
Pricing, $9,942.61.
Discussion and questions followed regarding the inclusion of 1,600 square
feet on the lower level. It is shelled out with mechanical and electrical
systems as if it may become a large meeting room, includng basic walls
with electric with plumbing stubbed in.
Upon
roll call vote the following voted Aye: Johnson, Anderson, Dorry, Meyer,
Randleman, Cunningham, Berkner. Nay: None.
All in
favor. 7-0. MCU.
Ortonville
City Council Regular Meeting Minutes October 20, 2008 Page 3
of 6
Reports From Council Committees:
10.a.Council Report-League of MN Cities Regional Meeting
- John Cunningham – Craig Randleman. Some of the discussion
centered on infrastructure within city limits. A MnDOT engineer discussed
improvements to U.S. Highway 75 north of Ortonville and MN Highway 7 east
of Ortonville. The State’s economy and city liability issues were also
discussed.
10.b.
Blandin Foundation Initiative-Broadband Internet Access
- Mayor Johnson
The Mayor
was unable to attend a seminar regarding this topic. Blair stated the idea
is to form a work group to move technology forward. Federated Telephone is
looking at bringing fiber optic to every door in the rural area.
10.c.
Heritage Preservation Commission Historic Rehab Guidelines
– Craig Randleman
The
Guidelines rough draft is almost completed. Historical information and
pictures need to be added. The finished form is coming soon and will be
sent out to businesses.
UNFINISHED BUSINESS:
11.a.
Resolution Approving Sanford Health Network Agreement Amendment.
Resolution 08-090, Approving Sanford Health Network Agreement Amendment.
Motion by Dorry, second by Randleman to adopt
Resolution 08-090 Approving Sanford Health Network Agreement Amendment.
Upon
roll call vote the following voted Aye: Johnson, Anderson, Dorry, Meyer,
Randleman, Cunningham, Berkner. Nay: None.
All in
favor. 7-0. MCU.
11.b.
Utility Committee Recommendation: Resolution to Refurbish 1,300 Gateway
Circuit Boards at $22.00 Each and Purchase 1,300 GE 1-210 Single-Phase
Electric Meters with Power Supply & Com Module at $99.00 Each-$157,300.00
Discussion ensued:
Jim Enga of Omni-Pro
Software reported on new water and electric meter technology that has
emerged in the past 6 months. The new gateway technology reads data in a
digital format rather than the older pulse read that the City is currently
equipped with. The pulse read meters need to be calibrated on an annual
basis to avoid meter errors and thus are more labor intensive.
He explained calibration is done through a hand-held PDA
and utility shut offs can be done with the click of a computer mouse. Enga
stated the digital format is much more accurate than the pulse system. The
total cost for an upgrade would be approximately $157,300 not including
installation costs.
Council Member Dorry stated the City’s current pulse read
system was expensive and has not been completely installed yet. He asked
that the installation of the current pulse read meters be completed and
that the system be operational before considering an upgrade.
Ortonville City Council Regular Meeting Minutes October 20,
2008 Page 4 of 6
UNFINISHED BUSINESS: (cont.)
City Clerk Administrator David Lang stated there are 100
pulse meters yet to install and asked the council to purchase the digital
modification for those meters so that the City
would have at least 100 of the new meters in operation. He
stated that the installation costs would be the same no matter what type
of meter is installed. Mayor Johnson and Council Member Cunningham agreed.
Anderson stated the current system should be up and running before
considering spending more money for an updated version. Randleman agreed.
Tom Dew reported there are 100 3-phase meters that also need to be
installed. Enga offered to provide a few Beta test models for the City to
experiment with.
Resolution Approving Acquisition of Up to 10 Beta Test
Meter Sets for Upgrade Testing.
Resolution 08-091, Approving Acquisition of Up to 10 Beta
Test Meter Sets for Upgrade Testing.
Motion by Anderson, second by Cunningham
to adopt Resolution 08-091, Approving Acquisition of Up to
10 Beta Test Meter Sets for Upgrade Testing.
Upon
roll call vote the following voted Aye: Johnson, Anderson, Dorry, Meyer,
Randleman, Cunningham, Berkner. Nay: None.
All in
favor. 7-0. MCU.
11.c. Resolution Approving Purchase of Water Meter Heads
Equipped with Absolute Digital Encoders at $65.00 Each-$6,500.00. Tabled
upon Consensus of the Council.
11.d.
Recycling – Council Member Craig Randleman has been fielding concerns
regarding Waste Management’s requirement that customers place their
recycling container out in the street in front of their residence rather
than in the alley. Waste Management is trying to avoid using the alleys
because the recycling trucks are bigger and there is more liability in
using the alleyways. Big Stone County has the recycling contract, not the
City of Ortonville. Concerns need to be directed to the County
Environmental Office. The Mayor will contact the County regarding this
issue.
New Business:
12.a. Library Steps-Resolution Approving Contract with
Lundberg Construction, Inc. for Replacement of Concrete Steps and Landing
leading to the granite steps including Flat Handrail-$7,250.00.
Resolution 08-092, Approving Contract with Lundberg
Construction, Inc. for Replacement of Concrete Steps and Landing leading
to the granite steps including Flat Handrail-$7,250.00.
Motion by Randleman, second by Anderson
to adopt
Resolution
08-092, Approving Contract with Lundberg Construction, Inc. for
Replacement of Concrete Steps and Landing leading to the granite steps
including Flat Handrail-$7,250.00.
Upon roll call vote the following
voted Aye: Johnson, Anderson, Dorry, Meyer, Randleman, Cunningham,
Berkner. Nay: None.
All in favor. 7-0. MCU.
Ortonville City Council Regular Meeting Minutes October 20,
2008 Page 5 of 6
New Business: (cont.)
12.b.
Refer January 1, 2009 MRES Electric Rate Increase to the Utility
Committee.
Motion
by Randleman, second by Cunningham to refer
the January 1, 2009 MRES Electric Rate Increase to the Utility Committee.
All in
favor. 7-0. MCU.
12.c.
Approve Settlement of Invoice to Chamber of Commerce for Service
in Conjunction with Cornfest 2008
Discussion and questions ensued. It was noted the Cornfest concert was a
big success. Tom Dew reported that the Chamber asked the City to go to
Sioux Falls to pick up extra generators for the concert so two trucks were
sent. The City billed the Chamber $1,650.66 for the expenses related to
the trip. The Chamber offered to pay $600.00.
Motion
by Anderson, second by Cunningham to Approve
Settlement of Invoice to Chamber of Commerce for Service in Conjunction
with Cornfest 2008 for $600.00.
All in
favor.7-0. MCU.
12.d.
Resolution Approving Purchase of Pipe Locator-$5,276.00
Tom Dew
requested the purchase of this item. The new unit has a lot more
capability than the old machine which is currently not functioning.
Resolution 08-093, Resolution Approving Purchase of Pipe
Locator-$5,276.00.
Motion
by Cunningham, second by Meyer to adopt
Resolution 08-093 Approving Purchase of Pipe
Locator-$5,276.00.
Upon roll call vote the following
voted Aye: Johnson, Anderson, Dorry, Meyer, Randleman, Cunningham,
Berkner. Nay: None.
All in favor. 7-0. MCU.
12.e.
Building Committee with Big Stone County
Councilor
Anderson noted that the Big Stone County Commissioners will be discussing
options for law enforcement facility plans tomorrow. City Administrator
Lang stated he had been in contact with County Commissioner Sandberg
regarding this, and that he had spoken with Councilor Meyer who agreed to
attend the Big Stone County Commissioners Meeting on behalf of the City of
Ortonville.
City Clerk-Administrator Reports & Recommendations:
13.a.
Update: Small Cities Development Grant Program-Randleman covered this
13.b.
Update: Upper MN River Regional Park Improvement Project Grant-Trailhead
13.c.
Update: Ortonville & Big Stone County Housing Study
13.d.
Update: Planning Commission Blog Web Site-Up and running
13.e. Sewer
Back-Up-Stephens Avenue-Insurance is handling this topic
13.f.
Update: RFP For Columbian Hotel, Odd Fellows Bldg & Too Mad Corner
There is an
expression of interest for the Columbian Hotel.
13.g.
Central Park Improvements Costs-Engineer to report back
13.h. EDA
Site Plan-Lundell Property-Grant for Grad Student in progress
13.i.
Western MN Prairie Waters Regional Tourism Program-Do not belong. This
matter was discussed at an EDA Board Meeting earlier this month
Ortonville City Council Regular Meeting Minutes October 20,
2008 Page 6 of 6
City Clerk-Administrator Reports & Recommendations:
(CONT.)
13.j.
Webinar Dates and Topics
13.k.
Southwest Initiative Foundation Regional Competitiveness Project-Nov 19
Meeting
13.l.
Ortonville Golf Course Member Information Sheet-Market on POS System
13.m.MRES
Radio Advertising – Bright Energy Solutions-Radio Spot chosen by staff
ADJOURNMENT:
Motion
by Cunningham, second by Randleman to adjourn at 8:23 P. M.
All in
favor. 7-0. MCU.
APPROVED:
ATTEST:
_____________________
______________________
Blair
Johnson David
A. Lang
Mayor
Clerk-Administrator
