ORTONVILLE CITY COUNCIL
MEETING MINUTES
REGULAR MEETING
CITY OFFICE MEETING ROOM
315 Madison Avenue, Ortonville, MN
Monday, November 17, 2008
7:00 P. M.
CALL TO
ORDER AND ROLL CALL:
Mayor Blair
Johnson called the Regular Meeting of the Ortonville City Council to order
at 7:00 P.M. Roll Call was taken with the following Present: Mayor
Johnson, Nick Anderson, Craig Randleman, Steve Berkner, Bob Meyer, John
Cunningham, and Mike Dorry. Staff Present: City Administrator David Lang,
Deputy City Clerk Susan Lundell. Media Present: Mike Swenson
(Ortonville Independent). Others Present: OAHS Administrator Rick Ash,
OAHS Chief Financial Officer Jim Foster, Carolyn Drude and Brian Reilly of
Ehlers & Associates, Inc., John Henningsgard and Steve Proeschel of Piper
Jaffray, OAHS Board Members Marilyn Lindahl, Bill Thyne, Mary Ann Ulrich,
and Ron Thomas, Dr. Bryan Delage, Eric Hanson, Dave Meyer, Torre Heiland,
Todd and Sara Verheul and other interested citizens.
CLOSED
MEETING 11-10-08 REPORT: The Ortonville Area Health Services (OAHS) Board
and the City Council reviewed documents that will lead to the will
acquisition of the assets of Northside Medical Center (NMC) as well as the
employees. No monetary amount was established for said acquisition.
AGENDA
AMENDMENTS/APPROVAL:
Add Item
9.i. Park Board
Motion
by Randleman, second by Cunningham to approve
the Agenda as amended.
All in
favor. 7-0. MCU (Motion Carried Unanimously)
City Attorney Reports &
Recommendations:
3.a.
Update: Master Agreement for Engineering Services - Ulteig Engineers
3.b.
Update: Shore and Bluff Impact Zones
City
Attorney Craig Ash was unable to attend the meeting.
Recognitions/Presentations/Introductions:
6.a. OAHS
Bond Issue Financing-Brian Reilly and Carolyn Drude-Ehlers & Associates
Brian
Reilly of Ehlers & Associates summarized the discussion at the workshop.
He reported a meeting was held earlier today with area banks regarding the
financing of the OAHS building project. The City is looking at a
long-term, fixed rate bond issue in two series: late 2008 and early 2009
as its best option. A consensus is forming to avoid the risks involved
with short-term financing. The OAHS designation as a critical access
hospital will help to defray a portion of the interest costs of the bond
issue, whatever the bond interest rates turn out to be. The goal is to
keep OAHS in its current long-term healthy financial condition. An early
call date is available should bond interest rates fall in the future. The
Council will consider this matter at its December 1, 2008 meeting.
Ortonville
City Council Regular Meeting Minutes November 17, 2008 Page 2
of 6
6.b. Single
Sort Recycling-Torre Heiland-Waste Management
Torre
Heiland of Waste Management reported that single-sort recycling was
implemented in Big Stone County on October 1, 2008. Containers are being
placed in the alleys wherever possible. Accommodations are being made for
elderly residents for service wherever it is needed. Council Member
Randleman asked where recycled materials go.
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS: (cont)
The
recycling is transferred to Northeast Minneapolis, which is the second
largest Waste Management recycling center in the United States. From there
the items are separated and transferred to various recycling facilities.
Consent Agenda:
8.a.
Approve Minutes of City Council Workshop Meeting November 3, 2008
8.b.
Approve Minutes of City Council Regular Meeting November 3, 2008
8.c.
Approve Minutes of City Council Workshop Meeting November 10, 2008
8.d.
Approve Minutes of City Council Special Meeting November 10, 2008
Motion
by Anderson, second by Berkner to remove the
Regular Meeting Minutes of November 3 from the Consent Agenda since there
were no Resolutions accompanying the minutes and to approve the Consent
Agenda as amended.
All in
favor. 7-0. MCU.
Recommendations of Citizen Boards, Committees and Commissions:
9.a.
Airport Board Recommendation: Resolution to Approve Design Contract for
Taxiway/Apron Project with Short Elliott Hendrickson-$32,000
Airport
Manager Todd Verheul asked that the City enter into a Design Contract with
SHE, Inc. for a Taxiway/Apron Project at the airport. We currently have a
90-degree curve in the existing taxiway. Correcting this problem will
enable future expansion of the airport. This is an FAA-eligible item, so
the City share is 5% of the cost or $1,600. The total cost of the design
is $32,000. Ortonville has built up approximately $460,000 in credits
through fiscal 2009 in the FAA “bank account, so the vast majority of the
actual improvement will be funded by the Federal Aviation
Administration.
Resolution 08-098, Approving Design Contract for Taxiway/Apron Project
with Short Elliott Hendrickson-$32,000.00.
Motion
by Berkner, second by Meyer to adopt
Resolution 08-098, Approving Design Contract for Taxiway/Apron Project
with Short Elliott Hendrickson-$32,000.00
Upon
roll call vote the following voted Aye: Johnson, Anderson, Dorry, Meyer,
Randleman, Cunningham, Berkner. Nay: None.
All in
favor. 7-0. MCU.
9.b.
Airport Board Recommendation: Resolution to Approve 2009 Airport Capital
Improvement Program
The
plan includes $460,000 at 95% cost share to build the airport apron.
Resolution 08-099, Approving 2009 Airport Capital Improvement Program.
Motion
by Randleman, second by Anderson to adopt
Resolution 08-099, Approving
Ortonville City Council Regular Meeting Minutes November 17,
2008 Page 3 of 6
2009
Airport Capital Improvement Program.
Upon
roll call vote the following voted Aye: Johnson, Anderson, Dorry, Meyer,
Randleman, Cunningham, Berkner. Nay: None.
All in
favor. 7-0. MCU.
9.c.
Airport Board Recommendation: Resolution to Approve 2009 Airport
Management Contract with Todd Verheul-$16,936.79.
RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS: (cont)
Resolution 08-100, Resolution to Approve 2009 Airport Management Contract
with Todd Verheul-$16,936.79.
Resolution by Cunningham, second by Dorry to
adopt Resolution 08-100, Resolution to Approve 2009 Airport Management
Contract with Todd Verheul-$16,936.79.
Upon
roll call vote the following voted Aye: Johnson, Anderson, Dorry, Meyer,
Randleman, Cunningham, Berkner. Nay: None.
All in
favor. 7-0. MCU.
9.d.
Street Committee Recommendation: Place Two “No Dumping” Signs on City
Property Adjacent to Property Owned by Lavonne Saulsbury
Council Member Anderson reported a private citizen had dumped on City
property.
Motion
by Anderson, second by Meyer to place two “No
Dumping” signs on City Property Adjacent to Property Owned by Lavonne
Saulsbury.
Discussion and questions followed regarding the dumping of debris.
Clerk-Administrator Lang will contact Department Heads regarding this
issue.
All in
favor. 7-0. MCU.
9.e.
Utility Committee Recommendation: Resolution to Approve Engineering
Services Agreement-Interstate Engineering-$7,625.00 plus hourly charges
for Construction Services For The Minnesota River Regional Trailhead
Project
Resolution 08-101, Resolution to Approve Engineering Services
Agreement-Interstate Engineering-$7,625.00 plus hourly charges for
Construction Services For The Minnesota River Regional Trailhead Project
Motion by Cunningham, second by Randleman to
adopt Resolution 08-101, Resolution to Approve Engineering Services
Agreement-Interstate Engineering-$7,625.00 plus hourly charges for
Construction Services
Discussion and questions followed regarding obtaining quotes from two
different firms.
Upon
roll call vote the following voted Aye: Johnson, Anderson, Meyer,
Randleman, Cunningham, Berkner. Nay: Dorry.
6-1.
MC.
9.f.
OAHS Health Care Board Recommendation: Resolution Approving Asset Purchase
Agreement between OAHS and Northside Medical Clinic
OAHS
Administrator Rick Ash presented this item. There is a potential for
increased reimbursement through Medicare for a provider-based clinic,
which the new arrangement will provide. The acquisition of the business of
Northside Medical Clinic will strengthen OAHS going into the future. The
migration to electronic health records is also a factor in promoting this
acquisition. The doctors and the clinic administrator have discussed the
acquisition, however, there was not any direct discussion between the OAHS
Ortonville City Council Regular Meeting Minutes November 17,
2008 Page 4 of 6
administration and the clinic employees who will now become direct
employees of OAHS.
RECOMMENDATIONS OF CITIZEN BOARDS, COMMITTEES AND COMMISSIONS:
9.f.
OAHS Health Care Board Recommendation: Resolution Approving Asset Purchase
Agreement Between OAHS and Northside Medical Clinic (cont.)
Resolution 08-102, Resolution Approving Asset Purchase Agreement Between
OAHS and Northside Medical Clinic Contingent Upon City Attorney Craig
Ash’s Approval.
Motion
by Anderson, second by Randleman to adopt
Resolution 08-102, Resolution Approving Asset Purchase Agreement between
OAHS and Northside Medical Clinic contingent upon City Attorney Craig
Ash’s approval.
Upon
roll call vote the following voted Aye: Johnson, Anderson, Dorry, Meyer,
Randleman, Cunningham, Berkner. Nay: None.
All in
favor. 7-0. MCU.
9.g.
OAHS Health Care Board Recommendation: Resolution Approving Professional
Services Agreement between OAHS and Northside Medical Clinic
Resolution 08-103, Resolution Approving Professional Services Agreement
between OAHS and Northside Medical Clinic
Motion
by Dorry, second by Berkner to adopt
Resolution 08-103, Resolution Approving Professional Services Agreement
between OAHS and Northside Medical Clinic.
Upon
roll call vote the following voted Aye: Johnson, Anderson, Dorry, Meyer,
Randleman, Cunningham, Berkner. Nay: None.
All in
favor. 7-0. MCU.
9.h.
Utility Committee Recommendation: Resolution Adopting Recommended 2009
Electric Rates
It was
noted this will cost an additional $9.00 per month per household from
current rates and about $15.00 per month from 2 years ago. Discussion and
questions followed. Berkner noted the Electrical Fund bears a
disproportionate share of the enterprise fund burden in supporting the
overall costs of city government. It was explained that electrical rates
are increasing at the wholesale level, and our rates need to keep pace.
Conservation efforts will help offset some of these increased costs.
Resolution 08-104, Resolution Adopting Recommended 2009 Electric Rates
Motion
by Randleman, second by Cunningham to adopt
Resolution 08-104, Resolution Adopting Recommended 2009 Electric Rates.
Upon
roll call vote the following voted Aye: Johnson, Anderson, Meyer,
Randleman, Cunningham. Nay: Berkner, Dorry.
5-2.
MC.
9.i.
Park Board: Council Member Berkner asked to see
a Lakeside Park footprint with the sewer line constructed without a lift
station. He also asked that the DNR setbacks from the Lake be shown on the
plan. If the street is left in place, a 25-foot setback would be required.
Clerk-Administrator Lang will set up a combined workshop meeting with the
City Council, the Park Board and the Ad Hoc Committee to further review
this request.
Ortonville City Council Regular Meeting Minutes November 17,
2008 Page 5 of 6
Unfinished
Business:
11.a.
Resolution to Approve Revised Contract for Library Step Replacement with
Lundberg Construction-$9,750.00
Resolution 08-105, Resolution to Approve Revised Contract for Library Step
Replacement with Lundberg Construction-$9,750.00
Motion
by Berkner, second by Cunningham to adopt
Resolution 08-105, Resolution to Approve Revised Contract for Library Step
Replacement with Lundberg Construction-$9,750.00
Upon
roll call vote the following voted Aye: Johnson, Anderson, Meyer,
Randleman, Cunningham, Berkner, Dorry. Nay: None.
All in
favor. 7-0. MCU.
New Business:
12.a.
Approve Expenditures
Motion
by Cunningham, second by Randleman to approve
the Expenditures.
Discussion
and questions followed regarding a mileage claim submitted by the
Clerk-Administrator. Council Member Dorry disputed a mileage claim
submitted for a meeting that he felt was mostly on the way to the
Clerk-Administrator’s place of work.
The
motion carried 5-2 with Dorry and Meyer voting Nay.
5-2. MC.
12.b.
Resolution Approving Settlement and Release Agreement-City of Ortonville
vs Mar Cor Services, Inc.
Resolution 08-106, Resolution Approving Settlement and Release
Agreement-City of Ortonville vs Mar Cor Services, Inc.
Motion
by Berkner, second by Randleman to adopt
Resolution 08-106, Resolution Approving
Settlement and Release Agreement-City of Ortonville vs Mar Cor Services,
Inc. It was noted this involved a water damage
claim in the Dialysis Building.
Upon
roll call vote the following voted Aye: Johnson, Anderson, Dorry, Meyer,
Randleman, Cunningham, Berkner. Nay: None.
All in
favor. 7-0. MCU.
12.c.
Disposition of Old Chairs from City Council Room to Big Stone Area Growth
Motion
by Cunningham, second by Anderson to give the
chairs to Big Stone Area Growth.
All in
favor. 7-0. MCU.
City
Clerk-Administrator Reports & Recommendations:
13.a.
Update: Small Cities Development Grant Program
13.b.
Update: Upper MN River Regional Park Improvement Project Grant
13.c.
Update: Ortonville & Big Stone County Housing Study-November 19 Clinton
13.d.
Update: Columbian Hotel Project-Roofing in the Spring
13.e. EDA
Site Plan-Lundell Property-Cleared 1st Round for Graduate
Student
Ortonville
City Council Regular Meeting Minutes November 17, 2008 Page 6
of 6
13.f.
Southwest Initiative Foundation Regional Competitiveness Project-Granite
Falls Meeting
CITY
CLERK-ADMINISTRATOR REPORTS & RECOMMENDATIONS (cont)
13.g.
Ortonville TIF District Creation and Potential TIF Bond Issue-EDA Mtg in
December
13.h. Water
Plant Testing Costs-Water Board Meeting next Monday
13.i.
Ordinance Codification Update-End of the Year Completion
13.j.
Update: Acquisition of Water Meter Heads with Absolute Digital
Encoders-Not received
13.k. APPA
Assessment for Electric Market Reform Initiative
13.l.
Ortonville Planning & Zoning Bldg Permit Regulations & Process
13.m. MRES
Distribution Operations and Maintenance Annual Meeting-Jackson, November
19
13.n.
Lakeside Park Right-of-Way Purchase from BNSF Railroad-Paid
12.o. ICMA
Public Library Innovation Grants-Meeting next Monday
13.p.
Cellular Tower-Addition of 6 190 MHZ Antennas
13.q. WAPA
Firm Power Contract Modification
13.r.
Update: Library Steps
13.s.
Update: OAHS Construction-Update on Funding Given
David Meyer
reported to the Council that he no longer has legal counsel and wants to
meet with the City Council in a closed session. Clerk-Administrator Lang
will contact City Attorney Craig Ash to follow up on these concerns and to
determine what research and investigation needs to occur prior to a
session. The City Attorney will be in contact with David Meyer regarding
these concerns.
Adjournment:
Motion by Cunningham, second by Berkner to adjourn at 8:38
P.M.
All in
favor. 7-0. MCU.
APPROVED:
ATTEST:
_________________
___________________
Blair
Johnson David A.
Lang
Mayor
Clerk-Administrator
